Establishment and management of the secretariat to the Audit Board of the Ukraine Facility in Kyiv 2024-2027

The contract will establish and maintain the secretariat of the Board of Auditors of the Ukraine Facility in Kyiv, Ukraine for the years 2024-2027. The secretariat will provide technical support to the Board of Auditors and conduct regular monitoring work. It will consist of a head of the secretariat (‘Executive …

CPV: 79212000 Servicios de auditoría, 79212100 Servicios de auditoría financiera
Lugar de ejecución:
Establishment and management of the secretariat to the Audit Board of the Ukraine Facility in Kyiv 2024-2027
Organismo adjudicador:
European Commission, NEAR - Neighbourhood and Enlargement Negotiations
Número de premio:
EC-NEAR/2024/EA-RP/0123

1. Buyer

1.1 Buyer

Official name : European Commission, NEAR - Neighbourhood and Enlargement Negotiations
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Establishment and management of the secretariat to the Audit Board of the Ukraine Facility in Kyiv 2024-2027
Description : The contract will establish and maintain the secretariat of the Board of Auditors of the Ukraine Facility in Kyiv, Ukraine for the years 2024-2027. The secretariat will provide technical support to the Board of Auditors and conduct regular monitoring work. It will consist of a head of the secretariat (‘Executive Director’) and European Commission staff. In addition, it will consist of technical experts with specific profiles adequate to their responsibilities and administrative staff, which both will be financed by this contract. The contract comprises all costs related to the office premises and their maintenance, the activities of its staff to support the Board of Auditors and its members as well as the audits initiated by the Board, requiring in specific cases the support of external experts.
Procedure identifier : 99f46fd8-ee6b-4be9-a16a-36421c8c8949
Internal identifier : EC-NEAR/2024/EA-RP/0123
Type of procedure : Restricted
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79212100 Financial auditing services

2.1.3 Value

Estimated value excluding VAT : 8 600 000 Euro

2.1.4 General information

Additional information : For any additional information, please refer to the document A5f "Additional information about the Contract Notice". In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046
LocalLaw - Procurement award procedure applying to European Union external actions financed from the general budget of the European Union and the European Development Fund (EDF)

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Establishment and management of the secretariat to the Audit Board of the Ukraine Facility in Kyiv 2024-2027
Description : The contract will establish and maintain the secretariat of the Board of Auditors of the Ukraine Facility in Kyiv, Ukraine for the years 2024-2027. The secretariat will provide technical support to the Board of Auditors and conduct regular monitoring work. It will consist of a head of the secretariat (‘Executive Director’) and European Commission staff. In addition, it will consist of technical experts with specific profiles adequate to their responsibilities and administrative staff, which both will be financed by this contract. The contract comprises all costs related to the office premises and their maintenance, the activities of its staff to support the Board of Auditors and its members as well as the audits initiated by the Board, requiring in specific cases the support of external experts.
Internal identifier : EC-NEAR/2024/EA-RP/0123

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79212100 Financial auditing services
Additional classification ( cpv ): 79212000 Auditing services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in Ukraine

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in Europe apart from EU

5.1.3 Estimated duration

Duration : 43 Month

5.1.5 Value

Estimated value excluding VAT : 8 600 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : The procurement is funded by the following EU programme: Neighbourhood.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 80
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 23/09/2024 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : European Commission, NEAR - Neighbourhood and Enlargement Negotiations
Registration number : COM
Department : NEAR.E - Ukraine Service,NEAR.E.3 - Fundamentals, Rule of Law, Anti-Fraud and Financial Management
Postal address : Rue de la Loi 15
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : b40e33d5-62e3-46d7-ab07-f236a5f9e4ca-01
Main reason for change : Information updated
Description : Extension deadline and change of the selection criteria of the contract notice.

11. Notice information

11.1 Notice information

Notice identifier/version : 54abfcdf-1c13-440b-ac63-d7e6b2568bde - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 04/09/2024 11:51 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00532923-2024
OJ S issue number : 173/2024
Publication date : 05/09/2024