ERP system

FRID IKS shall, on behalf of its owners, Akershus county, Buskerud county and Østfold county, procure a new ERP system where the function areas HR/Payroll, Finance and Procurement are included. The aim of the procurement is to replace the current system with a modern, user friendly and future oriented ERP …

CPV: 72268000 Servicios de suministro de software, 48000000 Paquetes de software y sistemas de información, 48400000 Paquetes de software de transacciones comerciales y personales, 48440000 Paquetes de software de análisis financiero y contabilidad, 48450000 Paquetes de software de contabilización del tiempo o recursos humanos, 48451000 Paquetes de software de planificación de recursos empresariales, 48812000 Sistemas de información financiera, 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72200000 Servicios de programación de software y de consultoría, 72250000 Servicios de sistemas y apoyo, 72253200 Servicios de apoyo a sistemas, 72260000 Servicios relacionados con el software, 72300000 Servicios relacionados con datos, 72310000 Servicios de tratamiento de datos
Lugar de ejecución:
ERP system
Organismo adjudicador:
Anskaffelser i Akershus, Buskerud og Østfold KO
Número de premio:
2024/9480

1. Buyer

1.1 Buyer

Official name : Anskaffelser i Akershus, Buskerud og Østfold KO
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : ERP system
Description : FRID IKS shall, on behalf of its owners, Akershus county, Buskerud county and Østfold county, procure a new ERP system where the function areas HR/Payroll, Finance and Procurement are included. The aim of the procurement is to replace the current system with a modern, user friendly and future oriented ERP system that streamlines the company's processes, ensures overview and control, and safeguards the obligations in the current legislation.
Procedure identifier : 0cd976f6-723a-48af-a65a-9eca959dc2f2
Internal identifier : 2024/9480
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : ERP system
Description : FRID IKS shall, on behalf of its owners, Akershus county, Buskerud county and Østfold county, procure a new ERP system where the function areas HR/Payroll, Finance and Procurement are included. The aim of the procurement is to replace the current system with a modern, user friendly and future oriented ERP system that streamlines the company's processes, ensures overview and control, and safeguards the obligations in the current legislation.
Internal identifier : 2024/9480

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72310000 Data-processing services

5.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Tax Certificate
Description : Tenderers shall have their tax and VAT payments in order.  Documentation requirement: Norwegian tenderers shall submit a VAT certificate and tax certificate (RF-1316). The certificate shall not be older than 6 months from the tender deadline. Foreign tenderers must submit equivalent certificates from their own country that document that the company have their tax and duty payments in order. If the authorities in the relevant country do not issue such certificates, tenderers must submit a declaration confirming that all taxes and fees have been paid. The declaration must be signed by the treasurer.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Economic and financial capacity
Description : The tenderer must have sufficient economic and financial capacity to carry out the assignment/contract.  Documentation requirement: The contracting authority will assess finances through proff.no. Tenderers are requested to submit other information they believe is relevant. The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.
Use of this criterion : Used
Criterion :
Type : Other
Name : This fulfils the objective and non-discriminatory criteria or rules that shall be used to select the number of tenderers in the following way: If certain certificates or other forms of documentation are requested, indicate for each individual whether the tenderer is in possession of the requested documents:
Description : If any of these certificates or other forms of documentation are available in electronic form, the certificates are to be provided for each:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the qualification requirements specified in the document are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Description : Tenderers shall have their tax and VAT payments in order.  Documentation requirement: Norwegian tenderers shall submit a VAT certificate and tax certificate (RF-1316). The certificate shall not be older than 6 months from the tender deadline. Foreign tenderers must submit equivalent certificates from their own country that document that the company have their tax and duty payments in order. If the authorities in the relevant country do not issue such certificates, tenderers must submit a declaration confirming that all taxes and fees have been paid. The declaration must be signed by the treasurer.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical and professional qualifications
Description : Tenderers shall have experience from up to 3 relevant and comparable deliveries.  Relevant and comparable assignments means the delivery, establishment and administration of an ERP system that includes, at least, the function areas finance, HR/Payroll and procurements within the public sector in Norway.  Documentation requirement Description of the tenderer's most relevant and comparable contracts in the last 3 years. Tenderers shall document fulfilment by filling in the attached template for reference descriptions; see annex Qualification - Reference Descriptions. It is the tenderer ́s responsibility to document relevance through the description.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : The tenderer ́s registration, authorisation etc./ the tenderer ́s organisational and legal position.
Description : Tenderers shall be registered in a company register, professional register or a trade register in the member country where the tenderer is established. Documentation requirement: Norwegian companies: Company Registration Certificate Foreign companies: Certification that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
Use of this criterion : Used

5.1.11 Procurement documents

Deadline for requesting additional information : 06/11/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=33767

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Deadline for receipt of requests to participate : 14/11/2024 08:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Buskerud tingrett

8. Organisations

8.1 ORG-0001

Official name : Anskaffelser i Akershus, Buskerud og Østfold KO
Registration number : 932593688
Department : Anskaffelser
Postal address : Hauges gate 89
Town : Drammen
Postcode : 3019
Country : Norway
Contact point : Nina Engedal
Telephone : +47
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Buskerud tingrett
Registration number : 826 726 342
Postal address : Postboks 1066 Bragernes
Town : Drammen
Postcode : 3001
Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Telephone : 32 21 16 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 9b7f9d94-25cc-449a-a9fc-003f42e117d1 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/10/2024 11:24 +00:00
Notice dispatch date (eSender) : 15/10/2024 11:26 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00626289-2024
OJ S issue number : 202/2024
Publication date : 16/10/2024