Electronic Patient Record (PatientCentre) Stabilisation

The Mater Misericordiae University Hospital (MMUH) have decided to enter into a contract with Dedalus Healthcare Ireland Ltd. for the rapid transfer of the hospitals primary patient management ICT system, Patient Centre, from an on premise hosted system to an cloud hosted managed solution including support and maintenance of software …

CPV: 48180000 Paquetes de software médico, 72212180 Servicios de desarrollo de software médico
Lugar de ejecución:
Electronic Patient Record (PatientCentre) Stabilisation
Organismo adjudicador:
Mater Misericordiae University Hospital Ltd
Número de premio:
ICT65

1. Buyer

1.1 Buyer

Official name : Mater Misericordiae University Hospital Ltd
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Electronic Patient Record (PatientCentre) Stabilisation
Description : The Mater Misericordiae University Hospital (MMUH) have decided to enter into a contract with Dedalus Healthcare Ireland Ltd. for the rapid transfer of the hospitals primary patient management ICT system, Patient Centre, from an on premise hosted system to an cloud hosted managed solution including support and maintenance of software code. Description of the procurement In response to a significant risk of non-availability of its primary patient/ clinical information system, PatientCentre, the Mater Misericordiae University Hospital have decided to enter into a contract with Dedalus Healthcare Ireland Ltd. for the rapid transfer of the hospitals primary patient/clinical management ICT system, Patient Centre, from an on premise hosted system to a cloud hosted managed solution including support and maintenance of legacy software code. MMUH can no longer support its primary patient/clinical information system PatientCentre. The system has failed once on the 30th of July 2024 and there is significant risk of the system failing /been unavailable again. While the immediate issue which caused this has been fixed there is a high risk of similar failures going forward which would have a significant adverse impact on patient care. The system requires replacement/upgrading and MMUH are progressing business cases with the relevant agencies for funding approval for same while maintaining PatientCentre. The MMUH did issue a tender for a replacement system in 2023 but could not proceed to conclude the tender award due to budgetary considerations. Despite MMUH best efforts to mitigate risk through a system replacement it has become apparent that the hospital need to stabilise PatientCentre in the short term as a matter of extreme urgency and have secured funding for same. As part of this stabilisation strategy PatientCentre needs to be migrated from aged hospital infrastructure to a cloud hosted solution. Once the requirement for urgent action became apparent MMUH considered the feasibility of conducting a competitive tender process. This approach is not feasible due to the time it would take to conduct a standard or accelerated tender process and the risk of the existing system failing during this time period impacting the hospital ability to deliver all patient services. Dedalus have been selected for a direct award using the negotiated procedure without prior notice publication under regulation 32 (2) ( c ) of irish S.I. 284/2016. Dedalus are the original developer of the PatientCentre and Clinicom code base and a current supplier of services to MMUH. The envisage value of the €1.4 million over a 4 year period. The award is limited to what is strictly necessary in the timeline. Any replacement of the MMUH PatientCentre platform will be the subject of a full tender process.
Procedure identifier : 495c5c0c-f76b-46bb-a35c-1a24a03a5760
Internal identifier : ICT65
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48180000 Medical software package
Additional classification ( cpv ): 72212180 Medical software development services

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Electronic Patient Record (PatientCentre) Stabilisation
Description : The Mater Misericordiae University Hospital (MMUH) have decided to enter into a contract with Dedalus Healthcare Ireland Ltd. for the rapid transfer of the hospitals primary patient management ICT system, Patient Centre, from an on premise hosted system to an cloud hosted managed solution including support and maintenance of software code. Description of the procurement In response to a significant risk of non-availability of its primary patient/ clinical information system, PatientCentre, the Mater Misericordiae University Hospital have decided to enter into a contract with Dedalus Healthcare Ireland Ltd. for the rapid transfer of the hospitals primary patient/clinical management ICT system, Patient Centre, from an on premise hosted system to a cloud hosted managed solution including support and maintenance of legacy software code. MMUH can no longer support its primary patient/clinical information system PatientCentre. The system has failed once on the 30th of July 2024 and there is significant risk of the system failing /been unavailable again. While the immediate issue which caused this has been fixed there is a high risk of similar failures going forward which would have a significant adverse impact on patient care. The system requires replacement/upgrading and MMUH are progressing business cases with the relevant agencies for funding approval for same while maintaining PatientCentre. The MMUH did issue a tender for a replacement system in 2023 but could not proceed to conclude the tender award due to budgetary considerations. Despite MMUH best efforts to mitigate risk through a system replacement it has become apparent that the hospital need to stabilise PatientCentre in the short term as a matter of extreme urgency and have secured funding for same. As part of this stabilisation strategy PatientCentre needs to be migrated from aged hospital infrastructure to a cloud hosted solution. Once the requirement for urgent action became apparent MMUH considered the feasibility of conducting a competitive tender process. This approach is not feasible due to the time it would take to conduct a standard or accelerated tender process and the risk of the existing system failing during this time period impacting the hospital ability to deliver all patient services. Dedalus have been selected for a direct award using the negotiated procedure without prior notice publication under regulation 32 (2) ( c ) of irish S.I. 284/2016. Dedalus are the original developer of the PatientCentre and Clinicom code base and a current supplier of services to MMUH. The envisage value of the €1.4 million over a 4 year period. The award is limited to what is strictly necessary in the timeline. Any replacement of the MMUH PatientCentre platform will be the subject of a full tender process.
Internal identifier : ICT65

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48180000 Medical software package

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information : Ireland

5.1.3 Estimated duration

Duration : 4 Year

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing additional information about the procurement procedure : Mater Misericordiae University Hospital Ltd
TED eSender : European Dynamics S.A.

6. Results

Value of all contracts awarded in this notice : 1 400 000 Euro
Direct award :
Justification for direct award : Extreme urgency brought about by events unforeseeable for the buyer
Other justification :  Need for additional works or services by the original contractor  The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : Mater Misericordiae University Hospital Ltd
Registration number : 351402
Postal address : Eccles Street
Town : Dublin
Postcode : D07 R2WY
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 018034078
Internet address : http://www.mater.ie
Buyer profile : http://www.mater.ie
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : ffde802c-1cf2-4a99-bb92-d7c08eff3072 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 20/12/2024 09:58 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00789956-2024
OJ S issue number : 249/2024
Publication date : 23/12/2024