Vehículos de motor
Dynamic purchasing system - procurement and leasing of vehicles
The contracting authority needs future-oriented cars under 7.5 tonnes in the coming years. The contracting authority requests a contract that covers the need for cars and for ensuring regional and local guidelines for reducing the climate and environmental impact. To meet future needs in a satisfactory manner, the contracting authority …
Norway-Lørenskog: Motor vehicles
2023/S 045-131114
Contract notice
Supplies
Section I: Contracting authority
National registration number: 842 566 142
Postal address: Hasselveien 6
Town: Lørenskog
NUTS code: NO082 Viken
Postal code: 1471
Country: Norway
Contact person: Stine Brun
E-mail: stibru@lorenskog.kommune.no
Internet address(es):
Main address: http://www.lorenskog.kommune.no
Section II: Object
Dynamic purchasing system - procurement and leasing of vehicles
The contracting authority needs future-oriented cars under 7.5 tonnes in the coming years. The contracting authority requests a contract that covers the need for cars and for ensuring regional and local guidelines for reducing the climate and environmental impact.
To meet future needs in a satisfactory manner, the contracting authority will enter into a dynamic purchasing system that will safeguard competition for cars under 7.5 tonnes. The dynamic purchasing system shall apply for the procurement of cars for, i.a. the district nursing, properties, schools, institutions and nurseries.
The categories are divided as follows:
A: Passenger cars
B: Small goods vans (goods van with reference weight below 1760 kg, classification N1-I og N1-II)
C: Large goods vans (goods van with a weight from 1760 kg to 3499 kg, classification N1-III)
D: Combination vehicles (8+1 seats)
The dynamic purchasing system is divided in the categories A - E. Tenderers can be qualified for several categories. Contests will be held under the system, within the specific categories if required, and qualified tenderers within each category will be invited to participate.
The contracting authority will only invite suppliers who have been admitted to the category to which the procurement concerns.
- Service contract
- Options for tires storage services and tires change
- Repairs and parts beyond the warranty period
- Any other accompanying services
Section III: Legal, economic, financial and technical information
Requirement
Norwegian tenderers must have their affairs in order with regard to the payment of tax, payroll tax and value added tax (VAT).
Documentation Requirement
- Tax certificate not older than six months. This only applies if the chosen tenderer is Norwegian.
- Foreign tenderers must provide certificates from equivalent authorities to the Norwegian ones.
Requirement
Tenderers are required to be economically and financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the entire contract period.
The credit worthiness that will form the basis for qualification for participation in the dynamic purchasing system for cars is risk class 5 (credit worthy) equivalent to score A - credit worthy. Tenderers with a lower score are rejected.
Documentation Requirement
• A credit rating based on the most recent financial figures.
The credit rating must not be more than 6 months old and based on the last known accounting figures. A credit rating must be carried out by a publicly approved credit rating agency which confirms that the tenderer has the necessary economic and financial ability / qualification based on a total assessment. The tenderers themselves must collect the documentation from the credit rating agency(ies). The documentation must be attached the application for participation in DPS.
Companies without adequate credit rating, newly started companies with a credit score of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. Such alternative documentation must be included as part of the application.
When suppliers are included in a retailer / brand chain as a part of a group, and have a lower score equivalent to A, a parent company guarantee can be given instead, showing that the parties are jointly and severally liable for the execution of the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for score A or equivalent thus applies to the parent company.
The contracting authority may request a statement from the parent company / group if this illustrates the applicant's financial position in case of any deviation from the requirement for creditworthiness
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can document his economic and financial capacity by presenting other documents considered suitable by the contracting authority.
1.4.6 Quality assurance standard
Requirement
Tenderers must have a good and well functioning quality assurance system.
Documentation Requirement
The service provider's valid certificate for quality management, such as ISO 9001 or equivalent.
Alternatively: The tenderer´s internal documentation regarding the quality of the services, non-conformity management
and continual improvement (quality handbook). Account of the tenderer's quality assurance system
and quality management system.
Requirement
The tenderer must have a good and well-functioning environmental management system.
Documentation Requirement
Alternatively, the tenderer's valid certificate from ISO14001, EMAS, the Eco-Lighthouse scheme or equivalent. Alternatively: The tenderer's internal documentation regarding environmental policy/strategy/action plan/action list
or procedure.
Good implementation abilities are required.
The tenderer must have a workshop and a parts and accessories department that ensure quick and efficient car services and replacement of wear parts.
The workshop must have public approval in accordance with regulations on vehicle workshops and be used in connection with guarantee cases.
The location of the workshop must be within 10 km driving distance from Hasselveien 6, 1471 Lørenskog.
Documentation Requirement
A description of the tenderer's organisation with a organisation chart, technical personnel or technical units the tenderer has at disposition to fulfil the contract, regardless of whether they belong to the company or not.
• Documentation showing a publicly approved workshop.
• Information on the workshop's address.
• An account of the tenderer´s parts and accessories department.
NOTE: It is not required that the parts and accessories department is located within a radius of 10 km from Hasselveien 6, as long as spare parts are rapidly available for the workshop.
Section IV: Procedure
Section VI: Complementary information
Town: Akershus
Country: Norway