Dynamic purchasing system for leasing and procuring vehicles for the municipalities in the Kongsvinger region 2023 - 2033

The contracting authority would like to establish a dynamic purchasing system that will contribute to the need for continual passenger and goods transport services.

The application deadline is 17.04.2023. The received applications will be processed as and when they are received. After the application deadline has expired, the contracting authority can invite the qualified suppliers to submit a tender with a minimum deadline of 10 days. New suppliers can apply to be included in the scheme at any time.

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The aim of the dynamic purchasing system is to facilitate contracts for leasing and procuring vehicles in accordance with the application rules for the product area, as well as to comply with regional and local guidelines for reducing the impact on the environment from infrastructure, transport, and logistics.

The following vehicles are primarily included in the contract (the list is not exhaustive):

- Passenger cars and light goods vans (under 3.5 tonnes)

- Goods vans over 3.5 tonnes

- Minibuses, approx. 8-9 seats

- Second hand vehicles of the same types

The DPS must also include:

- Service contract

- Repairs and parts beyond the warranty period

- Tyre hotel

- Collection and courier services

- Hire cars

- Web-basert system for an overview of the vehicles

- Any other accompanying services

The contracting authority can choose to extend the scheme beyond the stated duration by announcing an extension, cf. PPR, § 26-5 (3).

Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement: Norwegian tenderers shall submit a company registration certificate. Foreign companies must present verification showing that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Tenderers must have their tax and VAT payments in order. Documentation requirement: Norwegian tenderers must submit a VAT certificate and a tax certificate (RF-1316). Certificates must not be older than 6 months from the application deadline. The certificate can be ordered from Altinn. Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly payments of tax and fees. If the authorities in the relevant country do not issue such certificates, the tenderer must submit a statement which verifies that all taxes/duties have been paid. The statement must be signed by the treasurer.

Tenderers must have sufficient economic and financial capacity to fulfil the contract.

Documentation Requirement: Credit rating equivalent to A (credit worthy) or better, measured on the Bisnode Norge AS AAA rating system, or equivalent score from other reputable rating companies. The rating must be based on the last known accounting figures and it must be carried out by a credit information agency with permissions thereof.

Newly started companies with a credit rating of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to submit a credit rating as documentation that the qualification requirement is satisfied. In such cases, this can be compensated by providing alternative documentation together with the tender.

Tenderers must have implemented an environmental management system. This means that the tenderer must have established methods for working actively and systematically to reduce the negative environmental impact from activities related to the implementation of this contract.

Documentation Requirement: A description of the tenderer's environmental management measures. If the tenderer has certification in accordance with ISO 14001, EMAS or Eco-Lighthouse, or other environmental management standards based on relevant European or international standards, these can be presented as documentation.

Tenderers must have a good and well-functioning quality assurance system.

Documentation Requirement: Report on the tenderer's quality assurance system and procedures documenting that the requirement is met. If the company's quality system is certified in accordance with ISO 9001 or equivalent 3rd party verified system, it is sufficient to attach a valid certificate.