DG NEAR Residual Error Rate Study

To calculate the Derived Residual Error Rate of DG NEAR (RER) after contract closures and completion of any audits on payment for DG NEAR transactions (DG Derived Rate), based on the calculation of (a) the DG Managed Rate which includes geographic contracts relating to Neighbourhood instruments (ENI) and geographic contracts …

CPV: 79210000 Servicios de contabilidad y auditoría, 79212000 Servicios de auditoría
Lugar de ejecución:
DG NEAR Residual Error Rate Study
Organismo adjudicador:
European Commission, DG NEAR - Neighbourhood and Enlargement Negotiations
Número de premio:
EC-NEAR/2024/RP/0211

1. Buyer

1.1 Buyer

Official name : European Commission, DG NEAR - Neighbourhood and Enlargement Negotiations
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : DG NEAR Residual Error Rate Study
Description : To calculate the Derived Residual Error Rate of DG NEAR (RER) after contract closures and completion of any audits on payment for DG NEAR transactions (DG Derived Rate), based on the calculation of (a) the DG Managed Rate which includes geographic contracts relating to Neighbourhood instruments (ENI) and geographic contracts relating to Wester Balkans and Turkey instruments (IPA), and (b) the IMBC Rate for Indirect Management by Beneficiary Country (IMBC) funds under Pre-accession Assistance Instrument (IPA and its predecessors or successors). In addition, a Grant Rate from additional testing of grant contracts will be provided, to increase the level of assurance on grants expenditure. To report on errors for each Relevant Control System (RCS) used by DG NEAR (with risk indices assessment) and to analyse errors in detail. Currently the RCSs are the following: direct management – grants; direct management – budgetary support; direct management – procurement; indirect management with beneficiary countries; indirect management with international organisations and Member States Agencies. These RCSs may be subject to changes, which will be communicated in due time by DG NEAR.
Procedure identifier : f878a089-916d-4ba3-b520-4b83baed852b
Internal identifier : EC-NEAR/2024/RP/0211
Type of procedure : Restricted
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79212000 Auditing services

2.1.3 Value

Estimated value excluding VAT : 2 000 000 Euro

2.1.4 General information

Additional information : This tender procedure replaces call EC-NEAR/2024/EA-RP/0191. Section 5.1.6 of the Contract Notice has been modified. Tender Specifications remains the same.In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : DG NEAR Residual Error Rate Study
Description : To calculate the Derived Residual Error Rate of DG NEAR (RER) after contract closures and completion of any audits on payment for DG NEAR transactions (DG Derived Rate), based on the calculation of (a) the DG Managed Rate which includes geographic contracts relating to Neighbourhood instruments (ENI) and geographic contracts relating to Wester Balkans and Turkey instruments (IPA), and (b) the IMBC Rate for Indirect Management by Beneficiary Country (IMBC) funds under Pre-accession Assistance Instrument (IPA and its predecessors or successors). In addition, a Grant Rate from additional testing of grant contracts will be provided, to increase the level of assurance on grants expenditure. To report on errors for each Relevant Control System (RCS) used by DG NEAR (with risk indices assessment) and to analyse errors in detail. Currently the RCSs are the following: direct management – grants; direct management – budgetary support; direct management – procurement; indirect management with beneficiary countries; indirect management with international organisations and Member States Agencies. These RCSs may be subject to changes, which will be communicated in due time by DG NEAR.
Internal identifier : EC-NEAR/2024/RP/0211

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79212000 Auditing services
Additional classification ( cpv ): 79210000 Accounting and auditing services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 36 Month

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : The contract is concluded for an initial period of 24 (twenty-four) months, renewable 1 (one) time(s). Please consult the draft contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 2 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 80
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 15/01/2025 12:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG NEAR - Neighbourhood and Enlargement Negotiations
Registration number : COM
Department : NEAR.R - Resources,NEAR.R.3 - Audit and Internal Control
Postal address : Rue de la Loi 15
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 23e84ded-2ae8-4a22-9c95-c5bfb6fea78a - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 10/12/2024 16:09 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00761455-2024
OJ S issue number : 242/2024
Publication date : 12/12/2024