Cooperative purchasing agreement for travel agency services.

Oslo municipality, c/o the Agency for Improvement and Development, shall enter into a joint procurement agreement for travel agency services with one tenderer. The Contracting Authority is carrying out the procurement on behalf of cooperating entities in addition to Oslo municipality. Oslo municipality, c/o the Agency for Improvement and Development, …

CPV: 63500000 Servicios de agencia de viajes, operadores turísticos y asistencia al turista, 63000000 Servicios de transporte complementarios y auxiliares; servicios de agencias de viajes, 63510000 Servicios de agencias de viajes y servicios similares, 63515000 Servicios de viajes
Plazo:
22 de noviembre de 2024 a las 11:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Cooperative purchasing agreement for travel agency services.
Organismo adjudicador:
Oslo kommune v/ Utviklings- og kompetanseetaten
Número de premio:
24/2095

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Cooperative purchasing agreement for travel agency services.
Description : Oslo municipality, c/o the Agency for Improvement and Development, shall enter into a joint procurement agreement for travel agency services with one tenderer. The Contracting Authority is carrying out the procurement on behalf of cooperating entities in addition to Oslo municipality.
Procedure identifier : fd1706e0-58ec-48dd-89f7-dfd0a297d87b
Internal identifier : 24/2095
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63500000 Travel agency, tour operator and tourist assistance services
Additional classification ( cpv ): 63000000 Supporting and auxiliary transport services; travel agencies services
Additional classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 63515000 Travel services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Oslo municipality

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Bærum municipality

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Lørenskog municipality

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Drammen Municipality

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Asker Municipality

2.1.3 Value

Estimated value excluding VAT : 32 500 000 Norwegian krone
Maximum value of the framework agreement : 32 500 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Cooperative purchasing agreement for travel agency services.
Description : Oslo municipality, c/o the Agency for Improvement and Development, shall enter into a joint procurement agreement for travel agency services with one tenderer. The Contracting Authority is carrying out the procurement on behalf of cooperating entities in addition to Oslo municipality.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63500000 Travel agency, tour operator and tourist assistance services
Additional classification ( cpv ): 63000000 Supporting and auxiliary transport services; travel agencies services
Additional classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 63515000 Travel services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Oslo municipality

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Bærum municipality

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Lørenskog municipality

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Drammen Municipality

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Asker Municipality

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Option for 1+1 year extension of the contract.

5.1.5 Value

Estimated value excluding VAT : 32 500 000 Norwegian krone
Maximum value of the framework agreement : 32 500 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Sufficient economic and financial capacity
Description : Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Documentation requirement: The company's last Annual Financial Statements including notes, the Board's Annual Report and Audit Report, as well as new information of relevance to the company's fiscal numbers. The contracting authority reserves the right to obtain credit appraisal on its own initiative.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Legally established company
Description : The tenderer shall be a legally established company. Documentation requirement: Norwegian companies: Company Registration Certificate Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Experience from equivalent assignments.
Description : Tenderers shall have experience from equivalent assignments. Equivalent assignments means deliveries that can be compared with the extent and content of this contract.   Documentation requirement: Short description of the most important deliveries in the last three years, including information on the contract ́s value, period, as well as the name of the contracting authority and a description of the assignment ́s content.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Due diligence assessments for responsible businesses
Description : Tenderers shall be suitable to fulfil contract requirements for due diligence assessments for responsible businesses, cf. Point 16 of the joint procurement agreement. This means that the Tenderer has implemented measures and systems that are used in the Tenderer's work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption. Documentation requirement: A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include: Formal policy/guidelines that cover an obligation to comply with the requirements of responsible business. Formal policy/guidelines for accountability for sub suppliers/supplier chain (Supplier Code of Conduct). This shall only be provided if sub-suppliers are used. Descriptions of the tenderer ́s processes and routines for how the company works with due diligence assessments. Tenderers are encouraged to use Annex 4 Response Form Qualification Requirements: Due diligence assessments for responsible businesses, to respond to this qualification requirement.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Combined evaluation price
Description : The prices shall be stated in Annex 3 Price Form. All prices shall be exclusive of VAT, and include proceeds, as well as all costs/fees such as invoice fees, credit costs, re-invoicing of services, taxes and other fees.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Ordering portal - user friendliness
Description : The ordering portal on the internet and in applications ought to be user friendly. Amongst other things, the following will be assessed: 1. Overall experience of the portal, including, among other things: - Navigation in the portal - Implementation of bookings, overview of booked travel, changes and cancellations. - Presentation of travel options in the booking process. 2. The types of functions found in the portal, e.g. - Multi-orders Group journeys - Compound journeys (round journey functionality) - Ordering for other - Option to save drafts/searches. -Statistics The lists are not exhaustive.  Documentation requirement: Tenderers are requested to describe how the requirement is met. The description shall not exceed 1500 words, illustrations can be added in addition. Descriptions beyond the word limit will not be taken into consideration during the evaluation. The ordering portal on the internet and in applications will be weighted equally 50/50. The functionality can be given various weights depending on the platform. Access/log-in: Tenderers shall give access to an ordering portal on the internet and applications so that the description of the system can be verified. The user accesses shall be available for the Contracting Authority until the abidance deadline expires. Tenderers shall give five (5) user accesses/test users to their internet portals, Android and IOS. Log on information is given in the tender letter. User access for testing shall be free of charge.
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name : Booking portal - Climate friendly travel alternatives Statistics and reports for CO2 emissions.
Description : The booking portal ought to have functionality that makes it easy for employees to choose climate friendly travel alternatives, this can, for example, be done by: - Make it easy to choose environmentally friendly transport, such as trains, buses and boats instead of planes, as well as electric cars when choosing a rental car. - Let the traveller first choose the destination and then means of transport.  - Suggest combinations of trains/buses and planes in one search. - Show environmentally friendly hotel alternative with information on environmental certifications. - Show co2 emissions for the different travel alternatives in the booking process. The list is not exhaustive.  Documentation requirement: Tenderers are requested to describe how the requirement is met. The description shall not exceed 1000 words, illustrations can be added in addition. Descriptions beyond the word limit will not be taken into consideration during the evaluation. Access/log-in: Tenderers shall give access to an ordering portal on the internet and applications so that the description of the system can be verified. The user accesses shall be available for the Contracting Authority until the abidance deadline expires. Tenderers shall give five (5) user accesses/test users to their internet portals, Android and IOS. Log on information is given in the tender letter. User access for testing shall be free of charge.   The ordering portal ought to have simple functionality so that the Contracting Authority can obtain statistics and reports for CO2 emissions. Documentation requirement: Tenderers are requested to describe how the requirement is met. The description shall not exceed 500 words, illustrations can be added in addition. Descriptions beyond the word limit will not be taken into consideration during the evaluation. Access/log-in: Tenderers shall give access to an ordering portal on the internet and applications so that the description of the system can be verified. The user accesses shall be available for the Contracting Authority until the abidance deadline expires. Tenderers shall give five (5) user accesses/test users to their internet portals, Android and IOS. Log on information is given in the tender letter. User access for testing shall be free of charge.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 22/11/2024 11:00 +00:00
Information about public opening :
Opening date : 22/11/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett
Organisation providing more information on the review procedures : Oslo Tingrett

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Registration number : 971183675
Department : Innkjøpstjenester
Postal address : Grensesvingen 6
Town : Oslo
Postcode : 0663
Country : Norway
Contact point : Ida Aarhus
Telephone : +47 21802180
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : C. J. Hambros plass 4
Town : Oslo
Postcode : 0164
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

11. Notice information

11.1 Notice information

Notice identifier/version : 1a997ba0-c2ce-45e7-b3e3-fb9f20edb7a7 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 18/10/2024 10:24 +00:00
Notice dispatch date (eSender) : 18/10/2024 11:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00635601-2024
OJ S issue number : 205/2024
Publication date : 21/10/2024