Cloud-Based Learning and HR Platform for EIT RawMaterials

EIT RawMaterials GmbH intends to award a contract for the provision and operation of a cloud-based learning and HR Platform for EIT RawMaterials. EIT RawMaterials, one of eight Knowledge & Innovation Community (KIC) of EIT, initiated and funded by the EIT (European Institute of Innovation and Technology), a body of …

CPV: 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72212100 Servicios de desarrollo de software específico de un sector económico
Plazo:
3 de enero de 2025 a las 12:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Cloud-Based Learning and HR Platform for EIT RawMaterials
Organismo adjudicador:
EIT RawMaterials GmbH
Número de premio:
EITRM-LPF

1. Buyer

1.1 Buyer

Official name : EIT RawMaterials GmbH
Legal type of the buyer : Organisation awarding a contract subsidised by a contracting authority
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Cloud-Based Learning and HR Platform for EIT RawMaterials
Description : EIT RawMaterials GmbH intends to award a contract for the provision and operation of a cloud-based learning and HR Platform for EIT RawMaterials.
Procedure identifier : 96b9006a-4f94-4d01-88fe-08682423050f
Previous notice : 716204-2024
Internal identifier : EITRM-LPF
Type of procedure : Open
The procedure is accelerated : yes
Justification for the accelerated procedure : For business reasons, the procurement must be implemented at short notice. No satisfactory results were obtained in a previous procurement procedure. After it was cancelled, it was decided to put the service out to tender again in an open procedure. Few modifications and clarifications were made to this, which is why it seems sufficient and appropriate to prepare the offers in a slightly shorter period of time than the standard period.
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212100 Industry specific software development services

2.1.2 Place of performance

Anywhere

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXP4DM25620
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law :
Corruption :
Participation in a criminal organisation :
Agreements with other economic operators aimed at distorting competition :
Breaching of obligations in the fields of environmental law :
Money laundering or terrorist financing :
Fraud :
Child labour and other forms of trafficking in human beings :
Insolvency :
Breaching of obligations in the fields of labour law :
Assets being administered by liquidator :
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure :
Conflict of interest due to its participation in the procurement procedure :
Direct or indirect involvement in the preparation of this procurement procedure :
Guilty of grave professional misconduct :
Early termination, damages or other comparable sanctions :
Breaching of obligations in the fields of social law :
Payment of social security contributions :
Business activities are suspended :
Payment of taxes :
Terrorist offences or offences linked to terrorist activities :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Cloud-Based Learning and HR Platform for EIT RawMaterials
Description : EIT RawMaterials, one of eight Knowledge & Innovation Community (KIC) of EIT, initiated and funded by the EIT (European Institute of Innovation and Technology), a body of the European Union, is the largest consortium in the raw materials sector worldwide. Its vision is to develop raw materials into a major strength for Europe. Its mission is to enable sustainable competitiveness of the European minerals, metals and materials sector along the value chain by driving innovation, education and entrepreneurship. The EIT Raw Materials Academy is the overarching brand for all EIT Raw Materials' education initiatives. The education portfolio, which spans the entire life cycle of the learner, has seen truly outstanding results over the years with initiatives at Masters, PhD, Lifelong Learning (LLL), and customized programme levels. Interested companies are requested to prepare a tender, demonstrating their expertise, innovative approaches, and commitment to delivering a transformative platform solution that will contribute to the long-term sustainability and competitiveness of the raw materials industry. Interested companies are encouraged to be creative, think outside the box, and include in the proposal, their own ideas on how to provide a customized and, if necessary further developed, platform that could be a true game-changer in the learning and talent management in the raw materials sector and the entire value chain. This platform will serve as a comprehensive digital ecosystem, encompassing a wide range of existing Academy portfolio initiatives such as Open and Custom Programs, various Learning Solutions including the metaverse, the Raw & Circular Economy Expedition (RACE), HR Solutions, the Open Innovation Challenge for Young Talent (OICEP), Lab2Market, and more. These initiatives are designed to promote lifelong learning, HR innovation, entrepreneurship, societal impact, and sector rebranding. To this end, the platform will utilize a variety of interactive content formats, including multimedia case studies, simulations, video snippets, and hybrid tutored modules, to deliver training that is not only more engaging and effective but also widely accessible. Key to the platform's functionality will be its use of sophisticated AI algorithms to deliver personalized educational experiences, facilitate talent matching, and chart career development paths for users. This approach will be supported by AI-enabled skills assessments, certification services, and an easily navigable marketplace for learning tools and resources, all tailored to meet the specific needs of individuals and organizations alike. The platform is designed with a global audience in mind, ensuring scalability, robustness, and adherence to international standards for data protection and privacy. It will act as a conduit for worldwide knowledge sharing and collaboration within the raw materials sector. The service provider will be responsible for the platform's provision, customissation and, if necessary, further development ensuring content integration, rigorous testing, and iterative refinement in response to user feedback. The services will also include comprehensive training for EIT RawMaterials Academy staff to ensure effective platform management. Following the platform's launch, the service provider will undertake ongoing maintenance responsibilities, including regular data backups, content updates, troubleshooting, and user feedback-driven adjustments. Additionally, continuous data analysis will be conducted to guide the platform's ongoing improvement and ensure it remains at the forefront of educational and technological advancements in the sector. For more details reference is made to the Statement of Work which is part of the procurement documents.
Internal identifier : EITRM-LPF

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212100 Industry specific software development services
Options :
Description of the options : Additional services according to pos. 3 to 6 of the price list.

5.1.2 Place of performance

Anywhere
Additional information :

5.1.3 Estimated duration

Duration : 24 Month

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Information about previous notices :
Identifier of the previous notice : 716204-2024
Additional information : #Besonders auch geeignet für:other-sme# 1) Tenderers may refer to the capacities of third parties under the conditions of section 47 of the Procurement Ordinance (Vergabeverordnung - VgV). 2) It is admissible to participate as a bidding consortium. A bidding consortium is treated legally like a single tenderer. Insofar as tenderers are mentioned in this contract notice or in the procurement documents, this refers to both individual tenderers and bidding consortia. In the request to participate, members of the consortium must name an authorised representative. The authorised representative is available as contact person for the consortium in this procurement procedure. The eligibility review shall be carried out taking into account all documents submitted by the bidding consortium. The suitability to pursue the professional activity and the absence of grounds for exclusion under section 123 ARC and section 124 ARC must be proven individually for each member of a bidding consortium. With regard to the other eligibility criteria, the bidding consortium as a whole is subject of the eligibility review. For this reason, each member completes the declaration on eligibility only to the extent that it applies to that member. If and insofar as members refer to third parties" capacities, the declaration on third parties" capacities must also be completed and submitted. The eligibility review shall take into account all documents submitted by the bidding consortium. 3) The language of this procurement procedure shall be English. All communication shall be conducted in English. In addition to copies of originals documents in other languages than English (also German), simple translations into English must also be enclosed for information and proof which are not in English. Services will have to be provided exclusively in English, as the working language at EIT RawMaterials is exclusively English. However, the contract to be awarded in this procurement procedure as the procurement procedure itself will be subject to German law exclusively.

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Name : Qualification and authorisation to pursue the professional activity
Description : 1) Registration with the commercial register (Indication of the HRB/HRA number and the register court) If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU)
Criterion :
Type : Economic and financial standing
Name : Business liability insurance
Description : Business liability insurance Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered contract. Minimum requirement: The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year.
Criterion :
Type : Technical and professional ability
Name : References
Description : Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to those subject of the tendered contract. By the means of references it has to be made proof of the following (minimum requirements): 1) The tenderer must demonstrate experience in project work in a multilingual and international environment (at least 2 languages and at least 2 countries). 2) The tenderer must demonstrate experience in providing and operating pre-existing cloud-based learning platforms including software hosting and maintenance services. 3) The tenderer must demonstrate experience with the content management of cloud-based learning platforms. 4) The tenderer must demonstrate experience with UI/UX design of cloud-based learning platforms. 5) The tenderer must demonstrate experience with industry sector clients. Each of the above-mentioned criteria has to be met by at least one reference (exclusion criterion). One reference may cover more than one of the above-mentioned exclusion criteria. EIT RawMaterials reserves the right to contact former clients to verify the given information.
Criterion :
Type : Technical and professional ability
Name : Number of employees
Description : Tenderers have by self-declaration to show the tenderer's average annual number of permanent employees over the last three completed fiscal years before the deadline for submission of tenders.
Criterion :
Type : Technical and professional ability
Name : Subcontracting
Description : Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible.
Criterion :
Type : Other
Name : Grounds for exclusion
Description : Tenderers must declare the absence of the exclusion grounds stated in sections 123 et seq. of the Act against Restraints of Competition (ARC). In addition, tenderers shall, for the purpose of implementing Art. 5k (1) of Regulation (EU) No 833/2014 as amended by Art. 1 No. 23 of Council Regulation (EU) 2022/576 of 8 April 2022, declare that they are not a person with relations to the Russian Federation within the meaning of Art. 5k (1) of Regulation (EU) No 833/2014 and will not subcontract services to such a person. For this purpose the form "Declaration on the absence of grounds for exclusion" must be used.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The price will be rated on the basis of the total as set out in the price list.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Product Presentation
Description : See section 6.4 a) of the Invitation to Tender for details.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Methodology, Approach and Implementation Plan
Description : See section 6.4 b) of the Invitation to Tender for details.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Team Presentation
Description : See section 6.4 c) of the Invitation to Tender for details.
Weight (percentage, exact) : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : German
Deadline for requesting additional information : 27/12/2024 00:00 +01:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 03/01/2025 12:00 +01:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : Requests for missing documents shall be made under the conditions laid down in Section 56 (2) to (5) VgV.
Information about public opening :
Opening date : 03/01/2025 12:05 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Information about review deadlines : According to section 160 (3) sentence 1 No 4 ARC a review procedure is inadmissible, if more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the objection.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Senatsverwaltung für Wirtschaft, Energie und Betriebe, Vergabekammer des Landes Berlin
Organisation providing additional information about the procurement procedure : EIT RawMaterials GmbH
TED eSender : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)

8. Organisations

8.1 ORG-0001

Official name : EIT RawMaterials GmbH
Registration number : DE301692026 (VAT ID)
Town : Berlin
Postcode : 10557
Country subdivision (NUTS) : Berlin ( DE300 )
Country : Germany
Telephone : +49 30 263 66 46 60
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Senatsverwaltung für Wirtschaft, Energie und Betriebe, Vergabekammer des Landes Berlin
Registration number : 11-1300000V00-74
Postal address : Martin-Luther-Straße 105
Town : Berlin
Postcode : 10825
Country subdivision (NUTS) : Berlin ( DE300 )
Country : Germany
Telephone : +49 30 90138316
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : ab176b33-f7f2-4868-a938-8e153dd74907 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 09/12/2024 21:51 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00757715-2024
OJ S issue number : 241/2024
Publication date : 11/12/2024