Change of contract

DFØ currently has agreements with Unit4 for the delivery of a financial system, procurement and invoice system, reporting tool, pre-award and system for government accounts. All of these contracts are outsourced for competition at different times. In October 2023 DFØ received notification from Unit4 about a change of operational model …

CPV: 48000000 Paquetes de software y sistemas de información, 48443000 Paquetes de software de contabilidad, 48444000 Sistema de contabilidad, 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo
Lugar de ejecución:
Change of contract
Organismo adjudicador:
Direktoratet for forvaltning og økonomistyring (DFØ)
Número de premio:
24/1122

1. Buyer

1.1 Buyer

Official name : Direktoratet for forvaltning og økonomistyring (DFØ)

2. Procedure

2.1 Procedure

Title : Change of contract
Description : DFØ currently has agreements with Unit4 for the delivery of a financial system, procurement and invoice system, reporting tool, pre-award and system for government accounts. All of these contracts are outsourced for competition at different times. In October 2023 DFØ received notification from Unit4 about a change of operational model for deliveries from Unit4, from on-premise to cloud service. In order to have time to make the necessary preparations and adaptations required for DFØ to be ready to make a decision regarding the facility of future service delivery, DFØ depended on entering into agreement with Unit4 for further operation on our on-premise system in the meantime. DFØ has, therefore, now signed a contract with Unit4 for continued on-premise deliveries for a period of three years, with an option for an extension if necessary for two periods of two years. DFØ will, together with Unit4, explore what it will involve in having DFØ ́s functional systems in the cloud.
Procedure identifier : 35763f04-b7fc-4f53-83b5-24e44c54c967

2.1.1 Purpose

Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.4 General information

Additional information : The change is connected to five different contracts, previously outsourced at different times: - Contract for the procurement and maintenance of government accounts. - Contract for the procurement and maintenance of a finance system. - Agreement on reporting tools (TED: 2015/S 113-205872) - Contract for system support in the application phase of external financed project (pre-award, TED: 2019-363630) - Process support agreement for ordering and invoice processing (procurement and invoice system, TED: 2019-309526)
Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften § 28-1 første ledd bokstav c - DFØ believes that there is a basis for entering into agreement with Unit4, as the change concerns the necessary additional deliveries that are not included in the original contract.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Change in contract
Description : DFØ has entered into an amendment contract for continued operation of our Unit4 ERP on-premise system for a period of three years, with an option for an extension for two years for two periods, if necessary. The contract also includes operation of the entire DFØ Unit4 system, which includes a financial system, procurement and invoice system, a reporting tool, a pre-award and a system for government accounts. The contract still includes access to Unit4 ERP CR in DFØ ́s local on-premise environment, continued access to support and maintenance, and the service Success4U which DFØ undertakes to use for optimisation of its ERP CR environments. The reason for the additional delivery is that Unit4 has notified a transition to the cloud service delivery and as a starting point will not offer support or maintenance for on-premise systems. Based on the dependencies between the different contracts DFØ has with Unit4, we will only have a limited time contractual basis for requiring continued delivery from Unit4. In order to continue the delivery, DFØ is therefore dependent on an amendment contract with Unit4 that facilitates this. If DFØ had not signed this agreement, it could have major consequences for most government entities in Norway, as we will not have a secure and stable system system that can process invoices, accounting and other functions in the accounting area. The contracting authority will therefore request necessary additional deliveries, where a change of tenderer cannot occur due to technical or economic reasons, and a change of tenderer will result in considerable difficulties or significant extra costs for the contracting authority. The price increase for each of the respective contracts is below 50%
Internal identifier : 24/1122

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett

6. Results

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Unit4 AS
Tender :
Tender identifier : 24/1122
Identifier of lot or group of lots : LOT-0000
Value of the result : 38 250 000 Norwegian krone
The tender was ranked : no
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 24/1122
Title : Change of contract
Date of the conclusion of the contract : 29/10/2024

7. Modification

Identifier of the previous contract award notice : 309526-2019
Reason for modification : Other
Description : The amendment concerns the necessary additional deliveries that are not included in the original contract, cf. the Public Procurement Regulations § 28-1, first section, letter c.

7.1 Modification

Section identifier : CON-0001
Description of modifications : DFØ has entered into an amendment agreement on continued operation of our Unit4 ERP on-premise system for a period of three years, with an option for an extension for two years for two periods if the parties deem it necessary. The contract also includes operation of the entire DFØ Unit4 system, which includes a financial system, procurement and invoice system, a reporting tool, a pre-award and a system for government accounts. The contract still includes access to Unit4 ERP CR in DFØ ́s local on-premise environment, continued access to support and maintenance, and the service Success4U which DFØ undertakes to use for optimisation of its ERP CR environments.

8. Organisations

8.1 ORG-0001

Official name : Direktoratet for forvaltning og økonomistyring (DFØ)
Registration number : 986252932
Postal address : Postboks 7154
Town : Oslo
Postcode : 0130
Country : Norway
Contact point : Hanne Stavrum
Telephone : +47 40007997
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926725939
Town : Oslo
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Unit4 AS
Registration number : 961329310
Town : Oslo
Country : Norway
Telephone : 97075091
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 59daa1e3-1788-4811-b3ba-2e459126d7f6 - 01
Form type : Contract modification
Notice type : Contract modification notice
Notice dispatch date : 26/11/2024 12:10 +00:00
Notice dispatch date (eSender) : 26/11/2024 12:23 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00722791-2024
OJ S issue number : 231/2024
Publication date : 27/11/2024