Audio-visual and Conference Systems and Infrastructure Support Services

This call for tender will cover the services related to the technical support of audio-visual, multimedia, IT and/or conferencing solutions. This will also include complete support to audio-visual IP-based networks including architecture, configuration, client and project support and assistance Support & Maintenance services. This call for tender will cover the …

CPV: 50300000 Servicios de reparación, mantenimiento y servicios asociados relacionados con ordenadores personales, equipo de oficina, telecomunicaciones y equipo audiovisual, 50320000 Servicios de reparación y mantenimiento de ordenadores personales, 50330000 Servicios de mantenimiento de equipo de telecomunicación, 50340000 Servicios de reparación y mantenimiento de equipos audiovisual y óptico, 50342000 Servicios de reparación y mantenimiento de equipos de audio, 51610000 Servicios de instalación de ordenadores y de equipo para procesamiento de la información, 72500000 Servicios informáticos, 72700000 Servicios de red informática, 72800000 Servicios de ensayo y auditoría informáticos, 72100000 Servicios de consultoría en equipo informático
Lugar de ejecución:
Audio-visual and Conference Systems and Infrastructure Support Services
Organismo adjudicador:
European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
Número de premio:
EP-LINC/2024/OP/0001

1. Buyer

1.1 Buyer

Official name : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Audio-visual and Conference Systems and Infrastructure Support Services
Description : This call for tender will cover the services related to the technical support of audio-visual, multimedia, IT and/or conferencing solutions. This will also include complete support to audio-visual IP-based networks including architecture, configuration, client and project support and assistance Support & Maintenance services.
Procedure identifier : adc38126-1a42-4cae-8d46-8ca60eb4f783
Previous notice : 180533-2024
Internal identifier : EP-LINC/2024/OP/0001
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

2.1.3 Value

Estimated value excluding VAT : 25 000 000 Euro

2.1.4 General information

Additional information : — Please consult the procurement documents available at the address indicated in Section 5.1.11). In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11) in the last five calendar days before the time limit for receipt indicated in Section 5.1.12), the contracting authority reserves the right to extend this time limit and publish the extension at the internet address provided in Section 5.1.11), without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11) in order to get notified when new information or documents are published; — The European Parliament reserves the right to use a negotiated procedure without prior publication of a contract notice under point 11.1 e) and subject to the conditions set out in point 11.4 of Annex I of the Financial regulation, for new services consisting in the repetition of similar services entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that those services or works are in conformity with a basic project for which the original contract was awarded after publication of a contract notice.
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Audio-visual and Conference Systems and Infrastructure Support Services
Description : This call for tender will cover the services related to the technical support of audio-visual, multimedia, IT and/or conferencing solutions. This will also include complete support to audio-visual IP-based networks including architecture, configuration, client and project support and assistance Support & Maintenance services.
Internal identifier : EP-LINC/2024/OP/0001

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Additional classification ( cpv ): 50320000 Repair and maintenance services of personal computers
Additional classification ( cpv ): 50330000 Maintenance services of telecommunications equipment
Additional classification ( cpv ): 50340000 Repair and maintenance services of audio-visual and optical equipment
Additional classification ( cpv ): 50342000 Repair and maintenance services of audio equipment
Additional classification ( cpv ): 51610000 Installation services of computers and information-processing equipment
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72700000 Computer network services
Additional classification ( cpv ): 72800000 Computer audit and testing services
Additional classification ( cpv ): 72100000 Hardware consultancy services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 60 Month

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 4 (four) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 25 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation signing the contract : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
TED eSender : European Commission

6. Results

Maximum value of the framework agreements in this procedure : 25 000 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 25 000 000 Euro

6.1.2 Information about winners

Winner :
Leader of tendering party : Videlio - Events
Official name : AXIANS AUDIOVISUAL BELGIUM
Tender :
Tender identifier : Joint tender led by Videlio
Identifier of lot or group of lots : LOT-0001
Contract information :
Identifier of the contract : EP-LINC/2024/OP/0001-AXISS24
Date on which the winner was chosen : 15/07/2024
Date of the conclusion of the contract : 29/08/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
Registration number : EP
Department : Directorate for Conference Organisation,Conference Infrastructure and Innovation Unit
Postal address : 60 rue Wiertz / Wiertzstraat 60
Town : Brussels
Postcode : B-1047
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 2842111
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Videlio - Events
Registration number : FR18511527756
Postal address : 141 AV DES GRESILLONS
Town : GENNEVILLIERS
Postcode : 92230
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( FRZZZ )
Country : France
Telephone : +33146882828
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : AXIANS AUDIOVISUAL BELGIUM
Registration number : BE0435513865
Postal address : BOURGETLAAN 44
Town : BRUSSEL
Postcode : 1130
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( BEZZZ )
Country : Belgium
Telephone : +3224367350
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 0c343fb7-5b96-4bd4-a2b0-6e90fc02665e - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 10/09/2024 18:20 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00546982-2024
OJ S issue number : 178/2024
Publication date : 12/09/2024