(24160) Print, scan and copy as a service

The competition is for the procurement of printout, copy and scanning as a service, Print as a Service (PraaS). The service is to be understood as a complete service that includes a machine park with identical interface for users, with Norwegian language support/training, where on-site technicians as needed, as well …

CPV: 30000000 Máquinas, equipo y artículos de oficina y de informática, excepto mobiliario y paquetes de software, 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72500000 Servicios informáticos, 72510000 Servicios de gestión relacionados con la informática, 75100000 Servicios de administración pública, 75110000 Servicios públicos generales
Lugar de ejecución:
(24160) Print, scan and copy as a service
Organismo adjudicador:
Asker kommune
Número de premio:
24/83

1. Buyer

1.1 Buyer

Official name : Asker kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : (24160) Print, scan and copy as a service
Description : The competition is for the procurement of printout, copy and scanning as a service, Print as a Service (PraaS). The service is to be understood as a complete service that includes a machine park with identical interface for users, with Norwegian language support/training, where on-site technicians as needed, as well as all consumables excluding paper, are included. The contracting authority shall not hire, lease or procure the machinery, but only procure the service 'print out as a service'. The chosen tenderer will provide all operations and logistics for the entire system. It is the tenderer ́s responsibility that the contracting authority ́s needs for each location are covered. The contracting authority has no objection to the chosen tenderer covering the need with used machines, or that the deployed machines are moved in connection with changed needs at locations. The existing machinery is planned to be discontinued. New tenderers are offered to purchase relevant ongoing contracts. The machines' expiry date is in the attached overview. The alternative to purchasing is that the existing machines must be run in the old system to the expiry date and then replaced with the machine from the new supplier. The contracting authority also has approx. 100 network printers that in the long term are wanted to be replaced by machines from the new contract. The procurement ́s value is estimated to: Above the EEA threshold. The volume is an estimate and is not binding for the contracting authority. See the procurement documents for further information. A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender. The contracting authority reserves the right to cancel the competition, i.a. in connection with budgetary coverage.
Procedure identifier : b25e1c9c-9ac5-4c46-8078-5e00c2477e93
Previous notice : 314876db-5f39-4540-8ff3-8458a1e772e4-01
Internal identifier : 24/83
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : About this phase (STEP 1): The competition will be held in accordance with the Public Procurement Act from 17 June 2016 no. 73 (LOA) with the accompanying regulations of 12 August 2016 no. 974 (FOA), as well as the provisions in this qualification documentation and the tender documentation. The competition will be held as a TED - negotiated procedure in accordance with parts I and III of the regulations. All interested tenderers can present a request for participation in this procedure. Tenderers who are qualified will be invited to submit a tender. About the later tender phase (STAGE 2): The first reduction of the number of tenders can occur before the negotiations, based on the award criteria stated in point 1.3 in stage 2, with the weighting stated there. Negotiations will only be carried out if the contracting authority, after the tenders have been received, considers it appropriate. Tenderers must therefore submit their best tender and cannot expect to be invited to negotiations. Negotiations can be made on all sides of the tender and minutes will be kept from the negotiations. Revised tenders must be submitted in writing. The contracting authority points out that the exceptions in accordance with the regulations §13-2 a, c and d will be used for the procurement. The procurement is announced in the DOFFIN and TED database.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72510000 Computer-related management services
Additional classification ( cpv ): 75100000 Administration services
Additional classification ( cpv ): 75110000 General public services

2.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : (24160) Print, scan and copy as a service
Description : The competition is for the procurement of printout, copy and scanning as a service, Print as a Service (PraaS). The service is to be understood as a complete service that includes a machine park with identical interface for users, with Norwegian language support/training, where on-site technicians as needed, as well as all consumables excluding paper, are included. The contracting authority shall not hire, lease or procure the machinery, but only procure the service 'print out as a service'. The chosen tenderer will provide all operations and logistics for the entire system. It is the tenderer ́s responsibility that the contracting authority ́s needs for each location are covered. The contracting authority has no objection to the chosen tenderer covering the need with used machines, or that the deployed machines are moved in connection with changed needs at locations. The existing machinery is planned to be discontinued. New tenderers are offered to purchase relevant ongoing contracts. The machines' expiry date is in the attached overview. The alternative to purchasing is that the existing machines must be run in the old system to the expiry date and then replaced with the machine from the new supplier. The contracting authority also has approx. 100 network printers that in the long term are wanted to be replaced by machines from the new contract. The procurement ́s value is estimated to: Above the EEA threshold. The volume is an estimate and is not binding for the contracting authority. See the procurement documents for further information. A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender. The contracting authority reserves the right to cancel the competition, i.a. in connection with budgetary coverage.
Internal identifier : 24/83

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72510000 Computer-related management services
Additional classification ( cpv ): 75100000 Administration services
Additional classification ( cpv ): 75110000 General public services

5.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 05/11/2024
Duration end date : 07/11/2024

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Prices and Costs
Description :
Weight (percentage, exact) : 15
Criterion :
Type : Quality
Name : Solution proposals, functionality and user friendliness.
Description :
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Implementation
Description :
Weight (percentage, exact) : 10
Criterion :
Type : Quality
Name : Service and assignment specific competence
Description :
Weight (percentage, exact) : 15
Criterion :
Type : Quality
Name : Environment
Description :
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Ringerike, Asker og Bærum tingrett
Organisation signing the contract : Asker kommune

6. Results

Value of all contracts awarded in this notice : 5 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Canon Norge AS
Tender :
Tender identifier : Asker kommune
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 24160-1
Title : General del-Canon Norway AS
Date on which the winner was chosen : 06/11/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Asker kommune

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Asker kommune
Registration number : 920125298
Department : Anskaffelser
Postal address : Postboks 353
Town : Asker
Postcode : 1372
Country : Norway
Contact point : Arne Hvidsten
Telephone : 66 90 90 00
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Ringerike, Asker og Bærum tingrett
Registration number : 926 725 963
Postal address : Postboks 578
Town : Sandvika
Postcode : 1302
Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Telephone : 67 57 65 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Canon Norge AS
Registration number : 914664292
Department : C&I
Postal address : Postboks 33 Holmlia
Town : Oslo
Postcode : 1201
Country : Norway
Contact point : Pia Øiulfstad
Telephone : +4722629200
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 2ff587aa-5ca3-47dc-b94e-1be043802613 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 27/11/2024 09:26 +00:00
Notice dispatch date (eSender) : 27/11/2024 09:38 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00726356-2024
OJ S issue number : 232/2024
Publication date : 28/11/2024