RFP 240026 -TRAVEL AGENCY SERVICES

The University invites proposals from qualified Travel Management Companies (TMCs) to provide comprehensive travel management services. The selected TMC will play a pivotal role in streamlining our travel processes, ensuring efficient, cost-effective, and sustainable travel arrangements for our staff, faculty, and students. The scope of services is divided into two …

CPV: 63516000 Servicios de gestión de viajes, 63510000 Servicios de agencias de viajes y servicios similares, 63515000 Servicios de viajes, 79997000 Servicios de viajes de negocios
Lugar de ejecución:
RFP 240026 -TRAVEL AGENCY SERVICES
Organismo adjudicador:
UNIVERSITE DU LUXEMBOURG
Número de premio:
2401688

1. Buyer

1.1 Buyer

Official name : UNIVERSITE DU LUXEMBOURG
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : RFP 240026 -TRAVEL AGENCY SERVICES
Description : The University invites proposals from qualified Travel Management Companies (TMCs) to provide comprehensive travel management services. The selected TMC will play a pivotal role in streamlining our travel processes, ensuring efficient, cost-effective, and sustainable travel arrangements for our staff, faculty, and students. The scope of services is divided into two primary phases: Phase 1: Offline Travel Management Services; Phase 2: Implementation of Concur Travel & Expense Travel Tool and Transition to Online Management. This Call for Tenders is aimed at concluding a Framework Agreement, fixed at two (2) years, renewable two (2) times for one (1) year (2 + 1 + 1) on the advice of the University, in order to retain a Contracting Party, without reopening of competition, known for its expertise in comprehensive travel management services and Concur Travel & Expense integration, ensuring a seamless and efficient travel booking, policy compliance, and expense management system for the academic community.
Procedure identifier : 077bb669-8cc9-4eb7-8ac3-43a8c852bc83
Previous notice : 469564-2024
Internal identifier : 2401688
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 63516000 Travel management services
Additional classification ( cpv ): 63515000 Travel services
Additional classification ( cpv ): 79997000 Business travel services

2.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg

2.1.4 General information

Additional information : Modalités de retrait du dossier : via Public Procurement Portal Réception des offres/candidatures : via Public Procurement Portal Conditions de participation : Via the Public Procurement Portal
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : RFP 240026 -TRAVEL AGENCY SERVICES
Description : The University invites proposals from qualified Travel Management Companies (TMCs) to provide comprehensive travel management services. The selected TMC will play a pivotal role in streamlining our travel processes, ensuring efficient, cost-effective, and sustainable travel arrangements for our staff, faculty, and students. The scope of services is divided into two primary phases: Phase 1: Offline Travel Management Services; Phase 2: Implementation of Concur Travel & Expense Travel Tool and Transition to Online Management. This Call for Tenders is aimed at concluding a Framework Agreement, fixed at two (2) years, renewable two (2) times for one (1) year (2 + 1 + 1) on the advice of the University, in order to retain a Contracting Party, without reopening of competition, known for its expertise in comprehensive travel management services and Concur Travel & Expense integration, ensuring a seamless and efficient travel booking, policy compliance, and expense management system for the academic community.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 63516000 Travel management services
Additional classification ( cpv ): 63515000 Travel services
Additional classification ( cpv ): 79997000 Business travel services

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Technical Memorandum - 64 %
Weight (percentage, exact) : 64
Criterion :
Type : Quality
Name :
Description : Sustainable Commitment - 4 %
Weight (percentage, exact) : 4
Criterion :
Type : Quality
Name :
Description : GDPR - 3%
Weight (percentage, exact) : 3
Criterion :
Type : Price
Name :
Description : Financial Tender - 29%
Weight (percentage, exact) : 29
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : UNIVERSITE DU LUXEMBOURG
Organisation providing offline access to the procurement documents : UNIVERSITE DU LUXEMBOURG
Organisation signing the contract : UNIVERSITE DU LUXEMBOURG

6. Results

Value of all contracts awarded in this notice : 27 773 500 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Travel Pro S.A.
Tender :
Tender identifier : EL.1
Identifier of lot or group of lots : LOT-0001
The tender is a variant : no
Contract information :
Identifier of the contract : RFP 240026
Title : TENDER FOR A FRAMEWORK AGREEMENT PROCEDURE - TRAVEL AGENCY SERVICES
Date on which the winner was chosen : 16/10/2024
Date of the conclusion of the contract : 27/11/2024
The contract is awarded within a framework agreement : yes
Organisation signing the contract : UNIVERSITE DU LUXEMBOURG

8. Organisations

8.1 ORG-0001

Official name : UNIVERSITE DU LUXEMBOURG
Registration number : J20
Postal address : 2, place de l'Université
Town : ESCH SUR ALZETTE
Postcode : L-4365
Country : Luxembourg
Contact point : Marie Bourcy
Telephone : +352 46 66 44 1
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation signing the contract

8.1 ORG-0002

Official name : Juridictions administratives
Registration number : JURAD
Postal address : 1, rue du Fort Thüngen
Town : Luxembourg
Postcode : 1499
Country : Luxembourg
Contact point : Tribunal administratif - greffe
Telephone : 42105-1
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Travel Pro S.A.
Size of the economic operator : Micro, small, or medium
Registration number : B44184
Postal address : 430 - 434 route de Longwy
Town : Luxembourg
Postcode : L-1940
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Mirko Persuric
Telephone : 00352 46 95 45-1
Internet address : www.travel-pro.lu
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 96a1f3a0-a8e4-4b68-addc-8a16a7eb7cd4 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 02/12/2024 15:49 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00742950-2024
OJ S issue number : 237/2024
Publication date : 05/12/2024