Transport, reception and treatment of hazardous waste

Sirkula needs to enter into a new contract for the service area that includes regular delivery and treatment of hazardous waste. The contract shall ensure a robust and good contract for safeguarding all authority requirements connected to handling hazardous waste. The annual extent including all options is estimated to approx. …

CPV: 90510000 Refuse disposal and treatment, 90500000 Refuse and waste related services, 90512000 Refuse transport services, 90513000 Non-hazardous refuse and waste treatment and disposal services, 90513300 Refuse incineration services, 90514000 Refuse recycling services
Deadline:
Jan. 13, 2025, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Transport, reception and treatment of hazardous waste
Awarding body:
Sirkula IKS
Award number:
2024/189

1. Buyer

1.1 Buyer

Official name : Sirkula IKS
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Transport, reception and treatment of hazardous waste
Description : Sirkula needs to enter into a new contract for the service area that includes regular delivery and treatment of hazardous waste.  The contract shall ensure a robust and good contract for safeguarding all authority requirements connected to handling hazardous waste.  The annual extent including all options is estimated to approx. 860 tonnes. The duration of the service agreement is 3 years + an option for an extension for a further 1+1+1 year. The estimated contract value, including options, is estimated to be between NOK 5 million and NOK 6 million per annum.  The estimated value is excluding VAT.
Procedure identifier : 115585a0-aa82-4e6f-ad38-7a4f4e84f1b2
Internal identifier : 2024/189
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The hazardous waste that shall be treated is delivered by the contracting authority to the tenderer ́s disposal, or it shall be collected by the tenderer as an option.  Deliveries will occur with a fixed frequency throughout the year. The tenderer is sorted and declared electronically by the contracting authority by using avfallsdeklarering.no.The tenderer is responsible for ensuring certified transport packaging so that the contract waste can be packed in accordance with the regulations and the contracting authority ́s wishes. The contract is for the waste types (substance number) that are included in the tender form (see annex 3). If other waste types are added, this will be limited to what the tenderer is allowed to transport and receive from the infrastructure adapted to the collection and treatment of the waste types specified in the tender documentation.  PCB windows, impregnated wood, asbestos and car batteries are not included in the contract

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 90510000 Refuse disposal and treatment
Additional classification ( cpv ): 90500000 Refuse and waste related services
Additional classification ( cpv ): 90512000 Refuse transport services
Additional classification ( cpv ): 90513000 Non-hazardous refuse and waste treatment and disposal services
Additional classification ( cpv ): 90513300 Refuse incineration services
Additional classification ( cpv ): 90514000 Refuse recycling services

2.1.2 Place of performance

Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 36 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

2.1.6 Grounds for exclusion

Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Purely national exclusion grounds : The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons. Will the purely national rejection reasons, as stated in the relevant notice or in the procurement documents, apply?
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Transport, reception and treatment of hazardous waste
Description : Sirkula needs to enter into a new contract for the service area that includes regular delivery and treatment of hazardous waste.  The contract shall ensure a robust and good contract for safeguarding all authority requirements connected to handling hazardous waste.  The annual extent including all options is estimated to approx. 860 tonnes. The duration of the service agreement is 3 years + an option for an extension for a further 1+1+1 year. The estimated contract value, including options, is estimated to be between NOK 5 million and NOK 6 million per annum.  The estimated value is excluding VAT.
Internal identifier : 2024/189

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 90510000 Refuse disposal and treatment
Additional classification ( cpv ): 90500000 Refuse and waste related services
Additional classification ( cpv ): 90512000 Refuse transport services
Additional classification ( cpv ): 90513000 Non-hazardous refuse and waste treatment and disposal services
Additional classification ( cpv ): 90513300 Refuse incineration services
Additional classification ( cpv ): 90514000 Refuse recycling services
Options :
Description of the options : See annex 1 requirement specifications, point 9.

5.1.2 Place of performance

Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 06/04/2025
Duration end date : 31/03/2031

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : The contracting authority has a unilateral right to extend for 1+1+1 year on the same terms and prices as for this contract, where each option year automatically enters unless notified otherwise by the contracting authority at the latest 6 months before the contract expires.

5.1.5 Value

Estimated value excluding VAT : 36 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : 'Total' annual turnover
Description : The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Average annual turnover
Description : The tenderer ́s average annual turnover for the number of years requested in the notice or in the procurement documents is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : "Specific annual turnover"
Description : Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Average set-up
Description : Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : The tenderer's establishment date
Description : If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Financial key figures
Description : For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Liability insurance
Description : The insured amount in the tenderer ́s liability insurance is the following:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Other economic and financial requirements
Description : Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Use of this criterion : Not used
Criterion :
Type : Other
Name : Certificates issued by independent bodies for quality assurance standards.
Description : Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements? Minimum qualification requirements Tenderers shall have a satisfactory quality management system that is certified in accordance with ISO 9001, or have an equivalent extent, cf. NS-EN ISO 9001, which covers the deliveries included in the contract. Documentation requirement: 1) Documentation of valid certification, ISO or equivalent. 2) If the tenderer is not certified, documentation shall be given that the tenderer has a satisfactory quality management system. C.f. point 3.2.3 in the tender documentation.
Use of this criterion : Used
Criterion :
Type : Other
Name : Certificates issued by independent bodies for environmental management standards.
Description : Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register
Description : Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register or company register.
Description : Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex. Minimum qualification requirements The tenderer shall be a legally established company. Documentation requirement: A company registration certificate issued from the register of business enterprises in the country where the company is established. Point 3.2.1 in the tender documentation.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : In the case of service contracts: Authorisations from a particular organisation required
Description : Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : In the case of service contracts: Membership in a particular organisation is required
Description : Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Services only
Description : Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical personnel or technical units
Description : Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical facilities and quality assurance measures
Description : The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Investigation and research facilities
Description : The tenderer ́s survey and research facilitates are as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Management and tracing of the supply chain
Description : The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Control Permission
Description : For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Education and professional qualifications
Description : The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Environmental management measures
Description : Tenderers can employ the following environmental management measures in connection with the execution of the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Number of employees in the management
Description : The tenderer ́s number of employees in the management during the last three years was as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Average workforce
Description : The tenderer's average annual workforce in the last three years has been as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Tools, materials and technical equipment.
Description : Tenderers can use the following tools, material and technical equipment to carry out the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Portion of the contract to sub-suppliers.
Description : The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Public permits for hazardous waste
Description : Tenderers must have the necessary public permits for the transport and temporary storage/reception of hazardous waste. Documentation requirement: There is sufficient self-declaration from the tenderer within transport. Norwegian installations can refer to the norskeutslipp.no for the discharge permit for temporary storage/reception. C.f. point 3.2.3 in the tender documentation. Minimum qualification requirements
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Weighted by 50%, based on: Weighted tender sum, cf. the tender form, price form 2.6. Price difference from the contracting authority ́s self-transport calculated from the differences in driving distance from Heggvin to the tenderer's reception.
Weight (percentage, exact) : 50
Criterion :
Type : Quality
Name : Quality
Description : Weighted 20%, based on: The quality and robustness of organisation, logistics, transport and treatment solutions as regards whether the proposed implementation appears robust and realistic, including organisation and competence and experience for key personnel, solution and procedures for collection and transport, including, among other things, suitable vehicle types, collection at the correct time, reception/temporary storage system, as well as taking into consideration back-up capacity and stand-by with the drafted systems (15 %). Service and service organisation, including response time for correcting errors, service and availability with the contracting authority, as well as procedures for reporting/exchange formats, invoicing, as well as reports of deviations (5%).
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Environment
Description : Weighted 30%, based on: Fuel for the tenderer ́s transport, cf. option point 9.1, which concerns any binding measures for the use of climate-friendly fuel at the first transport stage, i.e. the transport stage from the contracting authority ́s pick-up locations and to the tenderer ́s first reception for the respective fractions. It is the type of fuel, and the portion of this used will be assessed. Relevant types of fuel are e.g. use of biogas, electric vehicles, or equivalent (10%). Binding share of the hazardous waste in the main assignment for recycling materials (10%). The extent to which environmental assessments in the execution of the assignment are taken care of, i.a. with a view to the use of an environmental management system, environmental certifications and concrete environmental measures in the implementation (10 %).
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 06/01/2025 11:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/242168654.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 13/01/2025 11:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 13/01/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Mediation organisation : Østre Innlandet Tingrett
Review organisation : Østre Innlandet Tingrett
Organisation providing additional information about the procurement procedure : Sirkula IKS
Organisation providing offline access to the procurement documents : Sirkula IKS
Organisation receiving requests to participate : Sirkula IKS
Organisation processing tenders : Sirkula IKS

8. Organisations

8.1 ORG-0001

Official name : Sirkula IKS
Registration number : 916923082
Postal address : Holmefaret 16
Town : FURNES
Postcode : 2320
Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Contact point : Marit Steen
Telephone : +47 62543700
Internet address : https://www.sirkula.no
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Østre Innlandet Tingrett
Registration number : 926723669
Department : 926723669
Postal address : Østregate 41
Town : Hamar
Postcode : 2326
Country : Norway
Contact point : 926723669
Telephone : 62782700
Roles of this organisation :
Review organisation
Mediation organisation

11. Notice information

11.1 Notice information

Notice identifier/version : b9b62a62-5d19-4db2-88fc-dfb772b3e431 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 18/11/2024 14:00 +00:00
Notice dispatch date (eSender) : 18/11/2024 15:07 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00706520-2024
OJ S issue number : 226/2024
Publication date : 20/11/2024