TR2484-Total Rewards Statement Solution

The Contracting Entity intends to procure a single party contract for the provision of a Cloud-based (and hosted) SaaS Total Rewards Statement Solution including implementation, licensing, support, and maintenance. ESB now require an enduring solution which is scalable and has the automated capability to refresh data as reward and benefits …

CPV: 72261000 Software support services, 72267000 Software maintenance and repair services, 72267100 Maintenance of information technology software, 72267200 Repair of information technology software, 72268000 Software supply services, 72260000 Software-related services, 72310000 Data-processing services, 72312100 Data preparation services, 72313000 Data capture services, 72314000 Data collection and collation services, 72316000 Data analysis services, 72210000 Programming services of packaged software products, 72330000 Content or data standardization and classification services, 48920000 Office automation software package, 48921000 Automation system, 48991000 Spreadsheet software package, 48990000 Spreadsheets and enhancement software package, 72262000 Software development services, 72263000 Software implementation services, 72264000 Software reproduction services, 72265000 Software configuration services
Deadline:
Dec. 11, 2024, 5 p.m.
Deadline type:
Submitting a bid
Place of execution:
TR2484-Total Rewards Statement Solution
Awarding body:
Electricity Supply Board ( ESB )
Award number:
TR2484

1. Buyer

1.1 Buyer

Official name : Electricity Supply Board ( ESB )
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services
Activity of the contracting entity : Electricity-related activities

2. Procedure

2.1 Procedure

Title : TR2484-Total Rewards Statement Solution
Description : The Contracting Entity intends to procure a single party contract for the provision of a Cloud-based (and hosted) SaaS Total Rewards Statement Solution including implementation, licensing, support, and maintenance. ESB now require an enduring solution which is scalable and has the automated capability to refresh data as reward and benefits data changes throughout the year. In addition, this solution would allow for periodic updates to be applied, provide greater accessibility and an enhanced user experience. ESB are intending to procure a product which offers standard ‘off the shelf’ functionality. ESB intends to procure a single supplier contract for the supply, implementation, licencing, support, and maintenance for a Cloud-based, hosted Total Rewards Statement Solution. ESB has a requirement to provide a Total Rewards Statement for all ESB employees which outlines all the benefits we have to offer and compensation an employee receives from ESB as their employer. The Total Rewards Statement Solution will be used to provide a means to communicate the full value of an employee's compensation package. Instead of having to explain each component individually, the Total Rewards Statement will provide a comprehensive overview that can be distributed to all employees. The reward statement will also be used as a tool to deliver information to employees required under the up-coming EU Pay Transparency Directive.
Procedure identifier : c2ef17c6-a1bf-4aee-8e3a-cd37ac258d1c
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72267000 Software maintenance and repair services
Additional classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 72267200 Repair of information technology software
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72310000 Data-processing services
Additional classification ( cpv ): 72312100 Data preparation services
Additional classification ( cpv ): 72313000 Data capture services
Additional classification ( cpv ): 72314000 Data collection and collation services
Additional classification ( cpv ): 72316000 Data analysis services
Additional classification ( cpv ): 72210000 Programming services of packaged software products
Additional classification ( cpv ): 72330000 Content or data standardization and classification services
Additional classification ( cpv ): 48920000 Office automation software package
Additional classification ( cpv ): 48921000 Automation system
Additional classification ( cpv ): 48991000 Spreadsheet software package
Additional classification ( cpv ): 48990000 Spreadsheets and enhancement software package
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72264000 Software reproduction services
Additional classification ( cpv ): 72265000 Software configuration services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information : Further information found in the PQQ

2.1.3 Value

Estimated value excluding VAT : 900 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 0

5. Lot

5.1 Lot technical ID : LOT-0001

Title : TR2484-Total Rewards Statement Solution
Description : The Contracting Entity intends to procure a single party contract for the provision of a Cloud-based (and hosted) SaaS Total Rewards Statement Solution including implementation, licensing, support, and maintenance. ESB now require an enduring solution which is scalable and has the automated capability to refresh data as reward and benefits data changes throughout the year. In addition, this solution would allow for periodic updates to be applied, provide greater accessibility and an enhanced user experience. ESB are intending to procure a product which offers standard ‘off the shelf’ functionality. ESB intends to procure a single supplier contract for the supply, implementation, licencing, support, and maintenance for a Cloud-based, hosted Total Rewards Statement Solution. ESB has a requirement to provide a Total Rewards Statement for all ESB employees which outlines all the benefits we have to offer and compensation an employee receives from ESB as their employer. The Total Rewards Statement Solution will be used to provide a means to communicate the full value of an employee's compensation package. Instead of having to explain each component individually, the Total Rewards Statement will provide a comprehensive overview that can be distributed to all employees. The reward statement will also be used as a tool to deliver information to employees required under the up-coming EU Pay Transparency Directive.
Internal identifier : TR2484

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72267000 Software maintenance and repair services
Additional classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 72267200 Repair of information technology software
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72310000 Data-processing services
Additional classification ( cpv ): 72312100 Data preparation services
Additional classification ( cpv ): 72313000 Data capture services
Additional classification ( cpv ): 72314000 Data collection and collation services
Additional classification ( cpv ): 72316000 Data analysis services
Additional classification ( cpv ): 72210000 Programming services of packaged software products
Additional classification ( cpv ): 72330000 Content or data standardization and classification services
Additional classification ( cpv ): 48920000 Office automation software package
Additional classification ( cpv ): 48921000 Automation system
Additional classification ( cpv ): 48991000 Spreadsheet software package
Additional classification ( cpv ): 48990000 Spreadsheets and enhancement software package
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72264000 Software reproduction services
Additional classification ( cpv ): 72265000 Software configuration services
Options :
Description of the options : At the date of issuing this PQQ it is envisaged that the contract period will be for a duration of 3 years with two optional extensions of 2 years (potential 3+2+2 = 7-year contract).

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information : Found in the PQQ

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 2

5.1.5 Value

Estimated value excluding VAT : 900 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Other
Description : As per PQQ

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Most Economical Advantageous Tender as outlined in the PQQ
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : As outlined in PQQ document
Deadline for receipt of tenders : 11/12/2024 17:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : As outlined in the PQQ document
Financial arrangement : As outlined in the PQQ document

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing additional information about the procurement procedure : Electricity Supply Board ( ESB )
Organisation providing offline access to the procurement documents : Electricity Supply Board ( ESB )
Organisation receiving requests to participate : Electricity Supply Board ( ESB )
Organisation processing tenders : Electricity Supply Board ( ESB )
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : Electricity Supply Board ( ESB )
Registration number : ESB
Postal address : 27 Fitzwilliam Street Lower, Dublin
Town : Dublin
Postcode : D02 KT92
Country : Ireland
Contact point : Fiona Farrell
Telephone : +35317206699
Internet address : https://www.esb.ie
Buyer profile : https://www.esb.ie
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 7e5b8381-8948-40bc-85ac-05bc8561b675 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 04/11/2024 12:12 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00672071-2024
OJ S issue number : 215/2024
Publication date : 05/11/2024