The hire of cleaning personnel (temporary staff) rolling materials - Tram and underground.

Sporveien AS periodically needs to hire temporary staff for cleaning its rolling materials in order to cover sickness, holidays or increased workload. In Sporveien, cleaners are paid differently based on whether they have a certificate of apprenticeship or not. Those with certificates of apprenticeship are paid as skilled workers and …

CPV: 90900000 Cleaning and sanitation services, 79620000 Supply services of personnel including temporary staff, 90000000 Sewage, refuse, cleaning and environmental services, 90910000 Cleaning services
Place of execution:
The hire of cleaning personnel (temporary staff) rolling materials - Tram and underground.
Awarding body:
Sporveien AS
Award number:
SPV-24121

1. Buyer

1.1 Buyer

Official name : Sporveien AS
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : The hire of cleaning personnel (temporary staff) rolling materials - Tram and underground.
Description : Sporveien AS periodically needs to hire temporary staff for cleaning its rolling materials in order to cover sickness, holidays or increased workload. In Sporveien, cleaners are paid differently based on whether they have a certificate of apprenticeship or not. Those with certificates of apprenticeship are paid as skilled workers and those without certificates of apprenticeship are paid as special works. The estimated need is between 5,000- 8,000 hours per annum. This is only an estimate.
Procedure identifier : 32852bbb-ed8d-4890-8280-2fc979a1c83d
Internal identifier : SPV-24121
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 90900000 Cleaning and sanitation services
Additional classification ( cpv ): 79620000 Supply services of personnel including temporary staff
Additional classification ( cpv ): 90000000 Sewage, refuse, cleaning and environmental services
Additional classification ( cpv ): 90910000 Cleaning services

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Additional information : Sporveien's locations in Oslo

2.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Additional information : Sporveien's locations in Akershus

2.1.3 Value

Maximum value of the framework agreement : 25 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the tenderer in a similar situation in accordance with an equivalent procedure set in the national law? See the national law, the relevant notice or procurement documents.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies?
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies?
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Has the tenderer's business conduct been stopped?
Payment of taxes : Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : The hire of cleaning personnel (temporary staff) rolling materials - Tram and underground.
Description : Sporveien AS periodically needs to hire temporary staff for cleaning its rolling materials in order to cover sickness, holidays or increased workload. In Sporveien, cleaners are paid differently based on whether they have a certificate of apprenticeship or not. Those with certificates of apprenticeship are paid as skilled workers and those without certificates of apprenticeship are paid as special works. The estimated need is between 5,000- 8,000 hours per annum. This is only an estimate.
Internal identifier : SPV-24121

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 90900000 Cleaning and sanitation services
Additional classification ( cpv ): 79620000 Supply services of personnel including temporary staff
Additional classification ( cpv ): 90000000 Sewage, refuse, cleaning and environmental services
Additional classification ( cpv ): 90910000 Cleaning services
Quantity : 35 000 labour hour

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Additional information : Sporveien's locations in Oslo

5.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Additional information : Sporveien's locations in Akershus

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Tenderers shall have the financial capacity to fulfil the contract (i.e. good economy).
Description : • The annual accounts for the last available financial year including the balance sheet and the accompanying auditor ́s report. If a tenderer has a justifiable reason for not submitting the documentation that the contracting authority has required, he can document his economic and financial capacity by presenting any other document of relevance to the company's fiscal figures/economy and which the Contracting Authority deems suitable. Tenderers shall justify why they cannot submit the documentation required by the Contracting Authority.
Use of this criterion : Used
Criterion :
Type : Other
Name : Fulfils all the stated qualification requirements.
Description : The tenderer fulfils the stated qualification requirements.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Requirements of the tenderer's registrations, authorisations, etc.
Description : • Tenderers shall be registered in a company register or equivalent register in the country where the tenderer is established. • Tenderers shall be a certified cleaning company (MÅ-krav) The company shall be listed in the Norwegian Labour Inspection Authority ́s cleaning register.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have sufficient experience from equivalent deliveries.
Description : • Overview of the three most important deliveries that the tenderer has carried out in the last three years calculated from the application deadline. • The list shall include the following for each of the deliveries: o Name of the contracting authority o Description of the delivery o Date of the delivery o The contract ́s value o Contact person at the contracting authority with contact data (telephone number and email address). The contracting authority reserves the right to contact the listed contact persons as references. The contracting authority reserves the right to assess own references independently of the tenderer's stated reference persons and reference projects.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : The tenderer must have the organisational capacity to fulfil the contract (i.e. sufficient staffing and necessary competence).
Description : • Overview of the company's total manpower. • Document how many of the tenderer ́s employees who have cleaning experience two years or more. • Document how many of the tenderer ́s employees have experience from cleaning with rolling materials (buses, trams, subways and/or trains) that will be used on Sporveien ́s assignment. • Document how many employees at the tenderer who have a certificate of apprenticeship within cleaning and who will be used for Sporveien's assignment. • Document how many of the tenderer ́s employees who have experience with night work and who will be used on Sporveien ́s assignments. • If the company has plans to staff up until the start of the contract, the plan for this shall be presented and referred to separately.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : • Description of the tenderer's duty scheme.
Description : • Description of the tenderer's duty scheme.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : • Tenderers shall have a satisfactory quality assurance system.
Description : • Certificate that shows that the tenderer fulfils the requirements in ISO 9000 or equivalent certification based on relevant European standard series, which are certified by accredited bodies or equivalent certificates issued by bodies in other EEA countries. • Other documentation for equivalent quality assurance measures will be accepted if the tenderer is unable to obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures correspond to the requested quality assurance standards. Tenderers shall justify why they did not have the opportunity to receive such certificates by the deadline and what this is due to.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : • Tenderers shall have a satisfactory environmental management system.
Description : • Certificate as documentation that the tenderer fulfils the requirements in the EU scheme for environmental management and environmental audits (EMAS) or other recognised environmental management systems in regulation (EF) no. 1221/2009 article 45 or other environmental management standards based on relevant European or international standards from accredited bodies, for example ISO 14001, or equivalent certificates issued by bodies in other EEA states. • Other documentation for equivalent environmental management measures will be accepted if the tenderer is unable to obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures are equivalent to the requested environmental management systems or standards. Tenderers shall justify why they did not have the opportunity to receive such certificates by the deadline and what this is due to.
Use of this criterion : Used
Information about the second stage of a two-stage procedure :
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : See the tender documentation for further details.
Weight (percentage, exact) : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 20/11/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=34890

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of requests to participate : 28/11/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Conditions relating to the performance of the contract : See the tender documentation for more information.
A non-disclosure agreement is required : yes
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Sporveien requires E-invoice 45 days payment deadline on invoice

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett
Organisation providing additional information about the procurement procedure : Sporveien AS

8. Organisations

8.1 ORG-0001

Official name : Sporveien AS
Registration number : 915070434
Department : Strategisk Innkjøp
Postal address : Økernveien 9
Town : Oslo
Postcode : 0653
Country : Norway
Contact point : Henrik Borrely Bjering
Telephone : 22 08 40 00
Internet address : https://sporveien.com/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : 22 03 52 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : d597d09b-84fc-4c36-ae47-cb23be6f7bf9 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 25/10/2024 09:41 +00:00
Notice dispatch date (eSender) : 25/10/2024 09:54 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00653231-2024
OJ S issue number : 210/2024
Publication date : 28/10/2024