1.1 Buyer
Official name
:
Digitaliserings- og forvaltningsdepartementet (DFD)
Technical production for IGF 2025
Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this …
CPV: 79952000 Event services, 32321200 Audio-visual equipment, 32342410 Sound equipment, 92370000 Sound technician
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Technical production for IGF 2025
Description
:
Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this procurement is to cover the Ministry's need for technical production for the event. The conference runs over five days and gathers 3000-4000 physical participants and equivalent number of digital participants from all over the world. The event will be led by the Ministry of Digitisation and Management (DFD), and is a joint project between DFD, The Ministry of Foreign Affairs (FOREIGN MINISTRY), the Ministry of Industry and Fisheries (NFD) and the Ministry of Culture and Equality (KUD). The procurement concerns planning, rigging and implementation of technical production for the event. This includes sound, lighting, stage, AV, camera production, stream and technical manpower. The tenderer shall be responsible for the complete technical production in connection with the event. The estimated value of the procurement is from NOK 7,000,000 excluding VAT to NOK 25,000,000 excluding VAT, including options. Of the estimated value, the options are estimated to NOK 7,000,000 excluding VAT. The estimated value is not binding for the contracting authority. There can be additional work beyond what is stated in the assignment description in annex 1. This can, for example, apply to social events, technical equipment for trade fairs or other relevant deliveries in connection with the production. The contracting authority is, thus, subject to an option for additional procurements within the financial and time limits as needed. See annex 1 of the contract for further details on the delivery.
Procedure identifier
:
2f9a9587-1c99-4353-95d4-04286841a476
Internal identifier
:
24/1848
Type of procedure
:
Other single stage procedure
Main features of the procedure
:
The procurement will be made in accordance with the Act from 17 June 2016 no. 73 on public procurements (the Procurement Act) and regulations 12 August 2016 no. 974 on public procurements (the procurement regulations), part I and part II after the procurement procedure, open tender contest, c.f. the procurement regulations § 5 -1 (2), letter b.
2.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
79952000
Event services
Additional classification
(
cpv
):
32321200
Audio-visual equipment
Additional classification
(
cpv
):
32342410
Sound equipment
Additional classification
(
cpv
):
92370000
Sound technician
2.1.2 Place of performance
Country subdivision (NUTS)
:
Viken
(
NO082
)
2.1.3 Value
Estimated value excluding VAT
:
25 000 000
Norwegian krone
2.1.4 General information
Legal basis
:
Directive 2014/24/EU
2.1.6 Grounds for exclusion
Analogous situation like bankruptcy under national law
:
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy
:
Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors
:
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition
:
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law
:
Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency
:
Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law
:
Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator
:
Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents
and obtained confidential information of this procedure
:
Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure
:
Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure
:
Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct
:
Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions
:
Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law
:
Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions
:
Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended
:
Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes
:
Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
5. Lot
5.1 Lot technical ID : LOT-0000
Title
:
Technical production for IGF 2025
Description
:
Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this procurement is to cover the Ministry's need for technical production for the event. The conference runs over five days and gathers 3000-4000 physical participants and equivalent number of digital participants from all over the world. The event will be led by the Ministry of Digitisation and Management (DFD), and is a joint project between DFD, The Ministry of Foreign Affairs (FOREIGN MINISTRY), the Ministry of Industry and Fisheries (NFD) and the Ministry of Culture and Equality (KUD). The procurement concerns planning, rigging and implementation of technical production for the event. This includes sound, lighting, stage, AV, camera production, stream and technical manpower. The tenderer shall be responsible for the complete technical production in connection with the event. The estimated value of the procurement is from NOK 7,000,000 excluding VAT to NOK 25,000,000 excluding VAT, including options. Of the estimated value, the options are estimated to NOK 7,000,000 excluding VAT. The estimated value is not binding for the contracting authority. There can be additional work beyond what is stated in the assignment description in annex 1. This can, for example, apply to social events, technical equipment for trade fairs or other relevant deliveries in connection with the production. The contracting authority is, thus, subject to an option for additional procurements within the financial and time limits as needed. See annex 1 of the contract for further details on the delivery.
Internal identifier
:
1
5.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
79952000
Event services
Additional classification
(
cpv
):
32321200
Audio-visual equipment
Additional classification
(
cpv
):
32342410
Sound equipment
Additional classification
(
cpv
):
92370000
Sound technician
5.1.2 Place of performance
Country subdivision (NUTS)
:
Viken
(
NO082
)
Additional information
:
5.1.5 Value
Estimated value excluding VAT
:
25 000 000
Norwegian krone
5.1.6 General information
Reserved participation
:
Participation is not reserved.
5.1.9 Selection criteria
Criterion
:
Type
:
Economic and financial standing
Name
:
Tenderers shall have sufficient economic and financial capacity to fulfil a contract of an equivalent nature and scope, where, among other things, being creditworthy without any requirement for collateral will be adequate.
Description
:
• A credit rating with key figures from a certified credit rating company or other form of documentation to demonstrate that the requirement has been met. The credit rating shall include the credit rating degree (rating) of the tenderer - typically indicated by a rating code or brief text. The assessment shall include, or be attached, an explanation on the rating code/scale of possible rating codes. The assessment should be based on the last annual accounts.
Use of this criterion
:
Used
Criterion
:
Type
:
Suitability to pursue the professional activity
Name
:
The tenderer shall be a legally established company.
Description
:
• Norwegian companies: Company Registration Certificate or printout from the Register of Entities for non-registration obliged individual companies. • Foreign companies: Confirmation that the company is registered in a trade or business register as prescribed by the law of the country where the company is established. The confirmation can be submitted in writing or with reference to BRIS.
Use of this criterion
:
Used
Criterion
:
Type
:
Technical and professional ability
Name
:
The tenderer must have sufficient ability and experience to be able to carry out the delivery.
Description
:
Description of up to three of the tenderer's most relevant assignments in the last three years. The descriptions must also include the contract value, date and name of the recipient (if possible). Relevant assignments mean planning, organising and implementing technical production for national or international hybrid conferences, with a plenary session to a minimum of 700 participants and parallel sessions. Hybrid means physical and digital participation with two-way communication from both moderators, in-managers and the public. Tenderers are themselves responsible for ensuring that the description is of such a nature that it documents that the requirement is met.
Use of this criterion
:
Used
5.1.11 Procurement documents
Address of the procurement documents
:
https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=417405&B=
5.1.12 Terms of procurement
Terms of submission
:
Languages in which tenders or requests to participate may be submitted
:
Norwegian
Deadline for receipt of expressions of interest
:
04/12/2024
11:00 +00:00
Deadline for receipt of tenders
:
04/12/2024
11:00 +00:00
Terms of contract
:
The execution of the contract must be performed within the framework of sheltered
employment programmes
:
No
8. Organisations
8.1 ORG-0001
Official name
:
Digitaliserings- og forvaltningsdepartementet (DFD)
Registration number
:
932384469
Postal address
:
Postboks 8004 Dep
Town
:
OSLO
Postcode
:
0030
Country
:
Norway
Contact point
:
Julie Elise Vollmerhaus Føyn
Telephone
:
+47 45859538
Roles of this organisation
:
Buyer
11. Notice information
11.1 Notice information
Notice identifier/version
:
1ff38e54-1d02-49d1-abb9-bd07984177f4
-
01
Form type
:
Competition
Notice type
:
Contract notice – light regime
Notice dispatch date
:
13/11/2024
13:54 +00:00
Notice dispatch date (eSender)
:
13/11/2024
14:08 +00:00
Languages in which this notice is officially available
:
English
11.2 Publication information
Notice publication number
:
00698487-2024
OJ S issue number
:
223/2024
Publication date
:
15/11/2024