Technical consulting related to fleet procurement by Turun Raitiotie Oy

Turun Raitiotie Oy (Turku Tramway Ltd.) is procuring consulting services related to the procurement of tramway rolling stock. The service procurement is a framework agreement that enables Turun Raitiotie Oy to implement tasks related to the procurement of a tramcar fleet. Turun Raitiotie Oy is launching a tramcar fleet procurement …

CPV: 71300000 Engineering services
Deadline:
Jan. 13, 2025, 9 a.m.
Deadline type:
Submitting a bid
Place of execution:
Technical consulting related to fleet procurement by Turun Raitiotie Oy
Awarding body:
Turun Raitiotie Oy
Award number:
536207

1. Buyer

1.1 Buyer

Official name : Turun Raitiotie Oy
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : Technical consulting related to fleet procurement by Turun Raitiotie Oy
Description : Turun Raitiotie Oy (Turku Tramway Ltd.) is procuring consulting services related to the procurement of tramway rolling stock. The service procurement is a framework agreement that enables Turun Raitiotie Oy to implement tasks related to the procurement of a tramcar fleet. Turun Raitiotie Oy is launching a tramcar fleet procurement process for starting traffic on the first phase of the Turku tramway between the Harbour and Varissuo. Commercial passenger service is estimated to begin in the early 2030s. The tramway project comprises a 12-kilometre tramline, a tram depot and track connection to the depot, and power supply stations. The project is currently in the final design stage before construction, during which the implementation plan for the tramway project will be drawn up. Implementation planning is based on the general plan for the tramway, which is available at https://www.turku.fi/en/tramway The aim of fleet procurement is to identify the most economically advantageous fleet solution for the Turku tramway. The price and quality coefficients and quality criteria will be specified during the procurement process. Special emphasis is placed on economical life cycle costs, track record in passenger transport, alignment with the City of Turku's goals, maintainability and high availability. Due to the small scale of the Turku tramway, the management of fleet availability risks over the entire planned lifespan of the tramcars is essential. Due to the small scale of the procurement, it must also be ensured that the requirements and technical specifications of the procurement are not too restrictive on rolling stock suppliers’ willingness to participate in the procurement. The consulting services will be procured in three parts: 1. Fleet Technical Consulting 2. Fleet Lifecycle Management Consulting 3. Fleet Production Consulting The Service Provider works in close cooperation with specialists of Turun Raitiotie Oy and partners of framework agreements in other areas. The Rolling Stock Specialist of Turun Raitiotie Oy is responsible for directing the Service Provider’s work. The Rolling Stock Specialist is responsible for implementing and directing the procurement project. The Service Providers support Turun Raitiotie Oy in tasks related to the procurement as described in the call for tenders and assist in achieving the objectives of the fleet procurement project. The goal is for the Service Providers to also assist in the development of Turun Raitiotie Oy’s own competence. During the Assignment, the role of the Service Provider may develop towards that of a quality assurance expert or special adviser. The design and construction of the Turku tramway project are carried out using a collaborative alliance contracting model. The selected consultants will cooperate with the parties of the alliance project if necessary. The parties to the alliance project are: • Turun Raitiotie Oy and the City of Turku as the clients • Sweco Finland Ltd and Ramboll Finland Ltd as designer partners • NRC Group Finland Oy and GRK Suomi Ltd as constructor partners Tenders may be submitted for all three (3) parts or for only one (1) or two (2) parts. The same Service Provider’s tender may be selected for more than one part. No more than three (3) Service Providers will be selected for each part. The Client reserves the right not to select a Service Provider if only one (1) tender is received for a part. The agreement term is valid until 28 February 2026. The service to be procured may be extended as an option in four (4) separate 12-month periods, on condition that the Turku City Council makes an investment decision on the tramway project and the Client decides to continue the assignment. The procurement agreement complies with the terms of this call for tenders and the General conditions for consulting KSE 2013. Experts who participate in the assignment may not be in a commercial contractual relationship with fleet suppliers during the procurement process. The assignments are carried out at the premises of Turun Raitiotie Oy, address Lemminkäisenkatu 14-18 B, 3rd floor, 20520 TURKU, FINLAND, or via remote connection. The method of carrying out assignments shall be agreed separately by the Client and the Service Provider. The total estimated value of all parts is approximately EUR 2 million. Maximum value is 2 000 000 €.
Procedure identifier : 99c24b11-4c1f-46eb-9e7f-c217ba735600
Internal identifier : 536207
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : During the term of the framework arrangement, orders are divided between service providers in such a way that the Client may assign the order to the contracted service provider it deems most appropriate if the projected value of the procurement is below EUR 60,000.00 (VAT 0%). In other assignments, the Client submits project-specific orders to the contracted service providers based on their ranking in the framework arrangement tender process, however in such a way that the service provider’s known available capacity in relation to the schedule and scope of the project is taken into consideration. The Client also has the right to arrange so-called mini-tendering among the service providers selected for the area. The ordered service is provided according to a separately agreed schedule. The Parties shall agree on the content, schedule, estimated work performances and location of the work separately in writing (such as by email).

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services

2.1.2 Place of performance

Country subdivision (NUTS) : Varsinais-Suomi ( FI1C1 )
Country : Finland

2.1.3 Value

Estimated value excluding VAT : 2 000 000 Euro
Maximum value of the framework agreement : 2 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The economic operator can confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Fleet Technical Consulting
Description : Part 1 of the procurement covering Technical Consulting includes, but is not limited to the following tasks: • Designing and implementing the technical content of Market Dialogue (RFI) related to the fleet procurement and compiling conclusions from market dialogue. • Preparation of technical procurement materials for the tramcar fleet • Cost analysis of the fleet procurement • Preparing the call for tenders, including definitions of technical quality criteria • Responding to enquiries concerning the procurement process and call for tenders • Evaluating tenders • Preparing technical annexes to the procurement decision and agreement • Preparing the launch of the tramcar fleet project • Providing other assistance to the Client related to the implementation of the fleet procurement.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services

5.1.2 Place of performance

Country subdivision (NUTS) : Varsinais-Suomi ( FI1C1 )
Country : Finland
Additional information :

5.1.3 Estimated duration

Start date : 01/03/2025
Duration end date : 28/02/2026

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : The service to be procured may be extended as an option in four (4) separate 12-month periods, on condition that the Turku City Council makes an investment decision on the tramway project and the Client decides to continue the assignment.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Turnover
Description : Tenderer must have a turnover in excess of EUR 1 million in the last full financial year.
Criterion :
Type : Economic and financial standing
Name : Liability insurance
Description : The Service Provider must have valid liability insurance covering the subject of the procurement for the entire duration of the agreement term, the extent of which is sufficient in relation to the scope and risks of the procurement and at least EUR 200,000, and which covers damages caused to the Client or a third party by the assignment.
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a trade register
Description : It is enrolled in the relevant trade registers kept in the Member State of its establishment: It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.
Criterion :
Type : Technical and professional ability
Name : References
Description : The tenderer hereby declares that it meets the conditions described in the other suitability requirements section of the request for tender.
Criterion :
Type : Technical and professional ability
Name : Quality management
Description : Tenderer must have quality management procedures in place for this framework agreement. These procedures ensure, among other things, how the quality of work, management, processes, operations and occupational safety are monitored, measured and improved. The quality management procedures do not need to be certified.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Price
Weight (points, exact) : 50
Criterion :
Type : Quality
Name : Quality
Description : Quality
Weight (points, exact) : 50
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 10/12/2024 09:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 13/01/2025 09:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 13/01/2025 09:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : -
Financial arrangement : -

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Turun Raitiotie Oy
TED eSender : Hansel Oy (Hilma)

5.1 Lot technical ID : LOT-0002

Title : Fleet Lifecycle Management Consulting
Description : Part 2 of the procurement covering. Lifecycle Management Consulting includes, but is not limited to the following tasks: • Defining the methodology for the lifecycle modelling and assessment of the tramcar fleet • Defining the methodology for the environmental impact modelling and assessment of the tramcar fleet • Defining the methodology for modelling the reliability, availability, maintainability and safety (RAMS) of the tramcar fleet • Preparing the call for tenders, including defining the minimum requirements and evaluation criteria for lifecycle costs, environmental impacts and the RAMS process • Tasks related to the planning of fleet lifecycle management • Responding to enquiries concerning the procurement process and call for tenders • Evaluating tenders • Preparing technical annexes to the procurement decision and agreement • Preparing the launch of the fleet project, including validation of lifecycle costs and RAMS analyses • Providing other assistance to the Client related to the implementation of the fleet procurement.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services

5.1.2 Place of performance

Country subdivision (NUTS) : Varsinais-Suomi ( FI1C1 )
Country : Finland
Additional information :

5.1.3 Estimated duration

Start date : 01/03/2025
Duration end date : 28/02/2026

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : The service to be procured may be extended as an option in four (4) separate 12-month periods, on condition that the Turku City Council makes an investment decision on the tramway project and the Client decides to continue the assignment.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Turnover
Description : Tenderer must have a turnover in excess of EUR 1 million in the last full financial year.
Criterion :
Type : Economic and financial standing
Name : Liability insurance
Description : The Service Provider must have valid liability insurance covering the subject of the procurement for the entire duration of the agreement term, the extent of which is sufficient in relation to the scope and risks of the procurement and at least EUR 200,000, and which covers damages caused to the Client or a third party by the assignment.
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a trade register
Description : It is enrolled in the relevant trade registers kept in the Member State of its establishment: It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.
Criterion :
Type : Technical and professional ability
Name : References
Description : The tenderer hereby declares that it meets the conditions described in the other suitability requirements section of the request for tender.
Criterion :
Type : Technical and professional ability
Name : Quality management
Description : Tenderer must have quality management procedures in place for this framework agreement. These procedures ensure, among other things, how the quality of work, management, processes, operations and occupational safety are monitored, measured and improved. The quality management procedures do not need to be certified.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Price
Weight (points, exact) : 50
Criterion :
Type : Quality
Name : Quality
Description : Quality
Weight (points, exact) : 50
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 10/12/2024 09:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 13/01/2025 09:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 13/01/2025 09:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : -
Financial arrangement : -

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Turun Raitiotie Oy
TED eSender : Hansel Oy (Hilma)

5.1 Lot technical ID : LOT-0003

Title : Fleet Production Consulting
Description : Part 3 of the procurement covering Production Consulting includes, but is not limited to the following tasks: • Reviewing production and installation drawings • Specifying the requirements for component and system solutions • Comparing component and system suppliers • Specifying the requirements for carbody structure and production solutions • Quality control of the carbody structure and production • Planning the monitoring of the production of rolling stock • Monitoring the production of rolling stock • Monitoring, evaluation and approval of standard and routine tests
Internal identifier : 3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services

5.1.2 Place of performance

Country subdivision (NUTS) : Varsinais-Suomi ( FI1C1 )
Country : Finland
Additional information :

5.1.3 Estimated duration

Start date : 01/03/2025
Duration end date : 28/02/2026

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : The service to be procured may be extended as an option in four (4) separate 12-month periods, on condition that the Turku City Council makes an investment decision on the tramway project and the Client decides to continue the assignment.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Turnover
Description : Tenderer must have a turnover in excess of EUR 1 million in the last full financial year.
Criterion :
Type : Economic and financial standing
Name : Liability insurance
Description : The Service Provider must have valid liability insurance covering the subject of the procurement for the entire duration of the agreement term, the extent of which is sufficient in relation to the scope and risks of the procurement and at least EUR 200,000, and which covers damages caused to the Client or a third party by the assignment.
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a trade register
Description : It is enrolled in the relevant trade registers kept in the Member State of its establishment: It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.
Criterion :
Type : Technical and professional ability
Name : References
Description : The tenderer hereby declares that it meets the conditions described in the other suitability requirements section of the request for tender.
Criterion :
Type : Technical and professional ability
Name : Quality management
Description : Tenderer must have quality management procedures in place for this framework agreement. These procedures ensure, among other things, how the quality of work, management, processes, operations and occupational safety are monitored, measured and improved. The quality management procedures do not need to be certified.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Price
Weight (points, exact) : 50
Criterion :
Type : Quality
Name : Quality
Description : Quality
Weight (points, exact) : 50
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 10/12/2024 09:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 13/01/2025 09:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 13/01/2025 09:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : -
Financial arrangement : -

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Turun Raitiotie Oy
TED eSender : Hansel Oy (Hilma)

8. Organisations

8.1 ORG-0001

Official name : Turun Raitiotie Oy
Registration number : 3294389-8
Postal address : Lemminkäisenkatu 14-18 B
Town : Turku
Postcode : 20520
Country subdivision (NUTS) : Varsinais-Suomi ( FI1C1 )
Country : Finland
Contact point : Jere Lumikko
Telephone : +358 401847328
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 181080a4-153c-48b1-850e-fba2770f7b5e - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 21/11/2024 10:29 +00:00
Notice dispatch date (eSender) : 21/11/2024 10:29 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00713189-2024
OJ S issue number : 228/2024
Publication date : 22/11/2024