Strategic Communication of the European Union in Sri Lanka - 2025-2028

This service contract is in place to support the Delegation of the European Union to Sri Lanka in implementing its strategic communication plan for 2025-2028. The contractor will provide services including the design, development and implementation of 360° campaigns to position the European Union in Sri Lanka, namely through its …

CPV: 79341400 Advertising campaign services, 79340000 Advertising and marketing services
Place of execution:
Strategic Communication of the European Union in Sri Lanka - 2025-2028
Awarding body:
European Commission, INTPA - International Partnerships
Award number:
EC-INTPA/CMB/2025/EA-RP/0041

1. Buyer

1.1 Buyer

Official name : European Commission, INTPA - International Partnerships
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Strategic Communication of the European Union in Sri Lanka - 2025-2028
Description : This service contract is in place to support the Delegation of the European Union to Sri Lanka in implementing its strategic communication plan for 2025-2028. The contractor will provide services including the design, development and implementation of 360° campaigns to position the European Union in Sri Lanka, namely through its Global Gateway strategy. The contractor will bring expertise in the fields of: marketing and strategic communication, online and offline campaigns management, online and offline advertisement, brand strategy, digital marketing, influencer marketing, audio-visual and multimedia content production, community management, copywriting.
Procedure identifier : 03bfd288-eee5-4de7-95b7-b11952a88d88
Internal identifier : EC-INTPA/CMB/2025/EA-RP/0041
Type of procedure : Restricted
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79341400 Advertising campaign services

2.1.3 Value

Estimated value excluding VAT : 1 000 000 Euro

2.1.4 General information

Additional information : For any additional information, please refer to the document A5f "Additional information about the Contract Notice". In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046
LocalLaw - Procurement award procedure applying to European Union external actions financed from the general budget of the European Union and the European Development Fund (EDF)

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Strategic Communication of the European Union in Sri Lanka - 2025-2028
Description : This service contract is in place to support the Delegation of the European Union to Sri Lanka in implementing its strategic communication plan for 2025-2028. The contractor will provide services including the design, development and implementation of 360° campaigns to position the European Union in Sri Lanka, namely through its Global Gateway strategy. The contractor will bring expertise in the fields of: marketing and strategic communication, online and offline campaigns management, online and offline advertisement, brand strategy, digital marketing, influencer marketing, audio-visual and multimedia content production, community management, copywriting.
Internal identifier : EC-INTPA/CMB/2025/EA-RP/0041

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79341400 Advertising campaign services
Additional classification ( cpv ): 79340000 Advertising and marketing services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 100 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in Sri Lanka

5.1.3 Estimated duration

Duration : 36 Month

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Neighbourhood, Development and International Cooperation Instrument (NDICI) (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : The procurement is funded by the following EU programme: Asia and the Pacific.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 80
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 25/04/2025 16:30 +05:30
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

8. Organisations

8.1 ORG-0001

Official name : European Commission, INTPA - International Partnerships
Registration number : COM
Department : INTPA.C - Asia and Pacific,INTPA.C.2 - South and South-East Asia
Postal address : 389 Bauddhaloka Mawatha
Town : Colombo
Postcode : 7
Country : Sri Lanka
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : 4566bf28-000f-4a8b-8d92-cfbca512a76d-01
Main reason for change : Information updated
Description : Contract Notice was submitted for publication on 24/03/2025 and was published on F&T portal on 26/03/2025. In order to ensure a minimum deadline of 30 days, the deadline for submission of requests to participate should be extended to 25/04/2025.
Notice information
Notice identifier/version : 8276033c-e48b-48da-ac76-31e0eed625b3 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 28/03/2025 06:19 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00204329-2025
OJ S issue number : 63/2025
Publication date : 31/03/2025