Space management services - EPO The Netherlands

The European Patent Organisation (EPO), branch in Rijswijk, The Hague (NL), is looking for a contractor for space management services. The selected bidder should provide all the services tendered with this notice. The contractual conditions foresee the deployment of subcontractors. Details concerning this award can be found in the tender …

CPV: 98392000 Relocation services, 50850000 Repair and maintenance services of furniture, 51620000 Installation services of office equipment, 98342000 Work environment services
Deadline:
June 10, 2025, noon
Deadline type:
Submitting a bid
Place of execution:
Space management services - EPO The Netherlands
Awarding body:
European Patent Organisation
Award number:
EPO-2025-0007

1. Buyer

1.1 Buyer

Official name : European Patent Organisation
Legal type of the buyer : International organisation
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Space management services - EPO The Netherlands
Description : The European Patent Organisation (EPO), branch in Rijswijk, The Hague (NL), is looking for a contractor for space management services. The selected bidder should provide all the services tendered with this notice. The contractual conditions foresee the deployment of subcontractors. Details concerning this award can be found in the tender documentation.
Procedure identifier : 6c2ff7d3-8b2f-4e37-a622-a75bfe7baead
Internal identifier : EPO-2025-0007
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98392000 Relocation services
Additional classification ( cpv ): 50850000 Repair and maintenance services of furniture
Additional classification ( cpv ): 51620000 Installation services of office equipment
Additional classification ( cpv ): 98342000 Work environment services

2.1.2 Place of performance

Postal address : Patentlaan 2
Town : Rijswijk
Postcode : NL-2288
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany

2.1.4 General information

Additional information : Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html Final date to download the Procurement Documents: 09.06.2025 23:30 Final date for receipt by the EPO of requests for clarification: 09.05.2025 12:00 Questions must be submitted via the Bidding Cockpit.
Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : See Article 2 of EPO´s General Conditions of Tender for exclusion grounds

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Space management services - EPO The Netherlands
Description : See procurement documents
Internal identifier : LOT-0000

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98392000 Relocation services
Additional classification ( cpv ): 50850000 Repair and maintenance services of furniture
Additional classification ( cpv ): 51620000 Installation services of office equipment
Additional classification ( cpv ): 98342000 Work environment services

5.1.3 Estimated duration

Start date : 01/11/2025
Duration end date : 31/10/2030

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Criterion :
Type : Economic and financial standing
Description : See procurement documents
Criterion :
Type : Technical and professional ability
Description : See procurement documents

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : See documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Name : Price
Description : See specification sheet
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 10/06/2025 12:00 +02:00
Deadline until which the tender must remain valid : 10 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : -
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -

8. Organisations

8.1 ORG-7001

Official name : European Patent Organisation
Registration number : -
Postal address : Patentlaan 2
Town : Rijswijk
Postcode : 2288 EE
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Contact point : Procurement and Vendor Management
Telephone : +31 70340-2040
Internet address : http://www.epo.org/tenders
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-7004

Official name : See General Conditions of Tender
Registration number : --
Postal address : not applicable
Town : not applicable
Postcode : --
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +49 892399-0
Roles of this organisation :
Review organisation

8.1 ORG-7005

Official name : Procurement and Vendor Management
Registration number : ---
Postal address : European Patent Office
Town : Munich
Postcode : 80298
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +49 892399-0
Roles of this organisation :
Organisation providing more information on the review procedures
Notice information
Notice identifier/version : 73888cff-1bfb-4699-b5e8-17160130011a - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 16/04/2025 14:44 +02:00
Languages in which this notice is officially available : English German, French
Notice publication number : 00252072-2025
OJ S issue number : 76/2025
Publication date : 17/04/2025