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SIS100 Testing Cryostats

The final design of the testing cryostat and of all other deliverables; the final design of the current lead assembly (adaptation of the existing design); the manufacturing of the testing cryostats including testing girders; the (optional) additional pair of testing girders; the tools for mounting of quadrupole units on testing …

CPV: 42943500 Recirculating coolers, 42531000 Parts of refrigerating equipment, 45213210 Cold-storage installations

Deadline:

Nov. 28, 2024, noon

Deadline type:

Submitting a bid

Place of execution:

SIS100 Testing Cryostats

Awarding body:

FAIR - Facility for Antiproton and Ion Research in Europe GmbH

Award number:

27/2600022047FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH

Legal type of the buyer : Public undertaking, controlled by a central government authority

Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : SIS100 Testing Cryostats

Description : The final design of the testing cryostat and of all other deliverables; the final design of the current lead assembly (adaptation of the existing design); the manufacturing of the testing cryostats including testing girders; the (optional) additional pair of testing girders; the tools for mounting of quadrupole units on testing girders; the mounting frame and other tools for inserting of the assembled cold mass into the testing cryostat; the (if required) tools for transportation of the assembled cryostat to the test bench; the spare parts as specified; the documentation as specified.

Procedure identifier : 8d1c06cd-3121-4ef8-90a5-f478c1d267a3

Internal identifier : 27/2600022047FAIR

Type of procedure : Open

The procedure is accelerated : no

Justification for the accelerated procedure :

Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies

Main classification ( cpv ): 42943500 Recirculating coolers

Additional classification ( cpv ): 42531000 Parts of refrigerating equipment

Additional classification ( cpv ): 45213210 Cold-storage installations

2.1.2 Place of performance

Postal address : FAIR - Facility for Antiproton and Ion Research in Europe GmbH Planckstr. 1

Town : Darmstadt

Postcode : 64291

Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )

Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEY1WL63BRZ Note: The submitted offers will be evaluated according to price-quotient-method: Price: 40% Performance-Criteria: 60% Criteria are: Technical concept: 40% QA concept: 30% Detailed Schedule: 30% The detailed description of the criteria tasks is found within the document "Special_Application_Conditions" Note: With regards to the complexity of the technical scope, we offer one meeting for a clarification discussion. Bidders can request this via communication. The appointment will then be made. If a meeting is not required, all questions will of course be answered via communication.

Legal basis :

Directive 2014/24/EU

vgv -

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Bankruptcy : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Corruption : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Arrangement with creditors : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Participation in a criminal organisation : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Agreements with other economic operators aimed at distorting competition : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Breaching of obligations in the fields of environmental law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Money laundering or terrorist financing : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Fraud : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Child labour and other forms of trafficking in human beings : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Insolvency : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Breaching of obligations in the fields of labour law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Assets being administered by liquidator : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Conflict of interest due to its participation in the procurement procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Direct or indirect involvement in the preparation of this procurement procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Guilty of grave professional misconduct : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Early termination, damages or other comparable sanctions : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Breaching of obligations in the fields of social law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Payment of social security contributions : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Business activities are suspended : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Payment of taxes : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Terrorist offences or offences linked to terrorist activities : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

5. Lot

5.1 Lot technical ID : LOT-0001

Title : SIS100 Testing Cryostats

Internal identifier : 27/2600022047FAIR

5.1.1 Purpose

Main nature of the contract : Supplies

Main classification ( cpv ): 42943500 Recirculating coolers

Additional classification ( cpv ): 42531000 Parts of refrigerating equipment

Additional classification ( cpv ): 45213210 Cold-storage installations

5.1.2 Place of performance

Postal address : FAIR - Facility for Antiproton and Ion Research in Europe GmbH Planckstr. 1

Town : Darmstadt

Postcode : 64291

Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )

Country : Germany

Additional information :

5.1.3 Estimated duration

Duration : 12 Month

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not required

Procurement Project not financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA) : yes

This procurement is also suitable for small and medium-sized enterprises (SMEs)

Additional information : #Besonders geeignet für:selbst# With regards to the complexity of the technical scope, we offer one meeting for a clarification discussion. Bidders can request this via communication. The appointment will then be made. If a meeting is not required, all questions will of course be answered via communication.

5.1.7 Strategic procurement

Aim of strategic procurement : Fulfilment of social objectives

Description : Im Rahmen der Sorgfaltspflicht für eine menschenrechtlich und umweltbezogene Lieferkette und dem damit verknüpften bei GSI/FAIR etablierten Beschwerdeverfahren wird ein nachhaltiges Produktionsverfahren gefördert.

Social objective promoted : Human rights due diligence in global supply chains

5.1.9 Selection criteria

Criterion :

Type : Economic and financial standing

Name : Wirtschaftliche und finanzielle Leistungsfähigkeit

Description : Supporting documents: - 6. Proof of compulsory commercial/professional liability insurance (To be submitted with the tender by means of self-declaration): Information about the insurance provider and the amount of coverage on the FAIR preprinted form

Criterion :

Type : Other

Name : Sonstiges

Description : Supporting documents: - 7. Bidding consortium (To be submitted with the tender by means of third party confirmation): BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract. - 9. Russia sanctions - Declaration on Regulation (EU) 833/2014 (To be submitted with the tender by means of self-declaration): On 08.04.2022, the Council of the European Union adopted Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine. This entered into force on 09.04.2022. As a regulation, it has direct legal effect in the member states and has a direct impact on the award of public contracts and concessions. - 16. Sub-contractor Declaration (To be submitted with the tender by means of self-declaration): Only to be completed if partial services are to be passed on to sub-contractors or if the applicant/bidder is using a sub-contractor to demonstrate suitability. In this case, this must be submitted with the request to participate/the offer. A declaration of availability (see Declaration of Availability form) from the sub-contractor must also be submitted with the request to participate/the offer in case of hired competence. In case of partial performance by the sub-contractor, the declaration will be requested before the award of the contract. - 17. Declaration of Availability - Sub-contractor Declaration (To be submitted with the tender by means of self-declaration): Only to be completed in parallel with the "Sub-contractor Declaration" and signed by the sub-contractor if partial services are to be passed on to sub-contractors (performance by sub-contractor) or if the applicant/bidder is using a sub-contractor to demonstrate suitability (hired competence - see Sub-contractor form). In the event that more than one sub-contractor is being used, several copies of this form should be filled out. One declaration of commitment should be submitted per sub-contractor. - 18. Further bidder information - EU wide tendering procedures (so-called eForms) (To be submitted with the tender by means of self-declaration): In the context of the introduction of new stipulations for EU-wide tendering procedures (so-called eForms), public clients have been required since 25 October 2023 to publish the contractor information listed in any contract notices (previously contract award notices). Against this backdrop, must be provided for each bidder and each member of a bidding consortium the information listed on the relevant form with the proposal or the participation application in the case of a preliminary participation contest.

Criterion :

Type : Suitability to pursue the professional activity

Name : Eignung zur Berufsausübung

Description : Supporting documents: - 4. Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with the tender by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form

Criterion :

Type : Technical and professional ability

Name : Technische und berufliche Leistungsfähigkeit

Description : Supporting documents: - 3. Description of reference projects (To be submitted with the tender by means of self-declaration): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form. With the following minimum requirements for the ref-erences. Submit at least 3 references which proof the experience of the following tasks without doubt: a) layout, design and production of components for cryogenic application or use within cryogenic environment b) production according to pressure equipment directive

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English

Deadline for requesting additional information : 20/11/2024 23:59 +01:00

Address of the procurement documents : https://www.dtvp.de/Satellite/notice/CXS0YYEY1WL63BRZ/documents

Ad hoc communication channel :

URL : https://www.dtvp.de/Satellite/notice/CXS0YYEY1WL63BRZ

5.1.12 Terms of procurement

Terms of submission :

Electronic submission : Required

Address for submission : https://www.dtvp.de/Satellite/notice/CXS0YYEY1WL63BRZ

Languages in which tenders or requests to participate may be submitted : English

Electronic catalogue : Not allowed

Variants : Not allowed

Tenderers may submit more than one tender : Not allowed

Description of the financial guarantee : If advance payments are required as part of a contract to be concluded (down payments), these will only be paid on presentation of an unlimited, directly enforceable bank guarantee.

Deadline for receipt of tenders : 28/11/2024 12:00 +01:00

Deadline until which the tender must remain valid : 50 Day

Information that can be supplemented after the submission deadline :

At the discretion of the buyer, some missing tenderer-related documents may be submitted later.

Additional information : GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).

Information about public opening :

Opening date : 28/11/2024 12:00 +01:00

Place : Darmstadt

Terms of contract :

The execution of the contract must be performed within the framework of sheltered employment programmes : No

Conditions relating to the performance of the contract : Supporting documents: - 5. Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (To be submitted with the tender by means of self-declaration): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form - 11. Self-declaration of compliance with standards in the style of ISO 9001 (or equivalent standard) (To be submitted with the tender by means of self-declaration): Respect standards in the style of ISO 9001

Electronic invoicing : Required

Electronic ordering will be used : yes

Electronic payment will be used : yes

Legal form that must be taken by a group of tenderers that is awarded a contract : BGB company with joint and several liability with listing of all members and their authorized representatives, including naming an authorized representative who represents the joint venture in a legally binding manner vis-à-vis the client. A legally binding declaration signed by all members of the consortium must be submitted with the offer stating that the lead company represents the listed consortium members as an authorized representative vis-à-vis the client and is jointly and severally liable for the contractual performance of the service with effect for each member.

Financial arrangement : If advance payments are required within the scope of a contract to be concluded (down payments), these shall only be paid upon presentation of an unlimited, directly enforceable bank guarantee. If advance payments are required within the framework of a contract to be concluded (down payments), these shall only be paid upon presentation of an unlimited, directly enforceable bank guarantee. FAIR only accepts guarantees that comply with the following minimum conditions: - directly enforceable guarantees waiving the defense of §§ 770, 771 BGB - only guarantees in accordance with German law - irrevocable guarantees - free of charge for FAIR - issued by a reputable international, preferably European bank - usually for an indefinite period or a period linked to the date of transfer of ownership

Information about review deadlines : The competent reviewing authority is Vergabekammer des Bundes [transl.: Federal Public Procurement Tribunal] Villemombler Straße 76 53123 Bonn Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Website: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html Candidate/ Bidder is requested to clearly identify those sections of the tender that contain a trade or business secret. If Bidder fails to do so, the Public Procurement Tribunal may, in the case of a review procedure, assume that Bidder has agreed to have these documents inspected (§165 para. 3 GWB). As Awarding Authority, FAIR is obliged to make the tender file available to the Public Procurement Tribunal im-mediately when initiating a review procedure (§ 163 para. 2 cl. 3 GWB). Candidates/ Bidders have a right to expect the contracting authority's compliance with the Bidder-protecting provisions re: the tender procedure (§ 97 para. 6 GWB). If Candidate/ Bidder interested in the contract considers that Bidder's rights have been infringed through failure to comply with award regulations, the infringement must be reported to FAIR within ten calendar days (§ 160 para. 3 cl. 1 no. 1 GWB). Infringements identifiable on the basis of the announcement or the award docu-ments must be asserted against FAIR within the deadline for submission of tenders specified in the announcement (§ 160 para. 3 cl. 1 nr. 2 - 3 GWB). If FAIR informs Candidate/ Bidder that FAIR is unwilling to redress its complaint, it is possible to file an appeal for review with the aforementioned Public Procure-ment Tribunal within 15 days of receipt of the notification (§ 160 para. 3 cl. 1 no. 4 GWB). Bidders whose tenders are not to be considered for the award will be informed prior to the award according to § 134 GWB. A contract may only be concluded 15 calendar days after this information has been sent by FAIR. In the case of transmis-sion by fax or electronic means, this period shall be ten calendar days. It com-mences on the day after dispatch of the information by FAIR. After this period has expired, a surcharge is possible, even if the deadline is not passed according to § 160 para. 3 GWB. An application for review would therefore have to be delivered to FAIR by the Public Procurement Tribunal before the expiry of the deadline ac-cording to § 134 GWB in order to prevent a surcharge. According to § 135 para. 1 and 2 GWB, the ineffectiveness of a commission can only be established if it has been asserted in the review procedure within 30 calen-dar days of the conclusion of the contract but not later than six months after the conclusion of the contract. If the contracting entity has published the award in Amtsblatt der Europäischen Union [transl.: Official Journal of the European Union], the period unenforceability shall end 30 calendar days after announcement of the publication of the award in the Amtsblatt der Europäischen Union. Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship

5.1.15 Techniques

Framework agreement :

No framework agreement

Information about the dynamic purchasing system :

No dynamic purchase system

Electronic auction : no

5.1.16 Further information, mediation and review

Notice publication number : 00638024-2024

OJ S issue number : 206/2024

Publication date : 22/10/2024