Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas

The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning System, with an implementation partner. The procurement of a new Financial Management System (FMS) is critical in view of the fast-approaching end-of-life of the current FMS. In addition, …

CPV: 72212451 Enterprise resource planning software development services, 72222200 Information systems or technology planning services, 30196000 Planning systems, 48440000 Financial analysis and accounting software package, 48441000 Financial analysis software package, 48442000 Financial systems software package, 48451000 Enterprise resource planning software package, 48812000 Financial information systems, 72212440 Financial analysis and accounting software development services, 72212441 Financial analysis software development services, 72212442 Financial systems software development services
Place of execution:
Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas
Awarding body:
Houses of the Oireachtas Service
Award number:
ERP Financial Management System

1. Buyer

1.1 Buyer

Official name : Houses of the Oireachtas Service
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas
Description : The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning System, with an implementation partner. The procurement of a new Financial Management System (FMS) is critical in view of the fast-approaching end-of-life of the current FMS. In addition, the Contracting Authority is transitioning from a cash accounting basis to an accrual accounting basis. The new FMS should therefore have the capacity to produce records on both a cash and accruals basis, and also produce an Appropriation Accounts on a cash basis. There will effectively be a need for accruals-based records with cash reporting on an ongoing basis. It is imperative that this requirement can be met. There are a significant range of non-standard arrangements in place in the Contracting Authority. The proposed solution should aim to reduce the number of manual processes, checks and procedures that have been put in place and to streamline the core data which is heavily duplicated. Given the nature of the data, including sensitive personal information, the solution proposed should adhere to the highest standards of data protection controls.
Procedure identifier : b49cac10-574a-433b-bc9d-f532758145cb
Previous notice : d67a172c-f172-47c1-824d-926ea3bea994-02
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212451 Enterprise resource planning software development services
Additional classification ( cpv ): 72222200 Information systems or technology planning services
Additional classification ( cpv ): 30196000 Planning systems
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48442000 Financial systems software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72212440 Financial analysis and accounting software development services
Additional classification ( cpv ): 72212441 Financial analysis software development services
Additional classification ( cpv ): 72212442 Financial systems software development services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Maximum value of the framework agreement : 6 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas
Description : The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning System, with an implementation partner. The procurement of a new Financial Management System (FMS) is critical in view of the fast-approaching end-of-life of the current FMS. In addition, the Contracting Authority is transitioning from a cash accounting basis to an accrual accounting basis. The new FMS should therefore have the capacity to produce records on both a cash and accruals basis, and also produce an Appropriation Accounts on a cash basis. There will effectively be a need for accruals-based records with cash reporting on an ongoing basis. It is imperative that this requirement can be met. There are a significant range of non-standard arrangements in place in the Contracting Authority. The proposed solution should aim to reduce the number of manual processes, checks and procedures that have been put in place and to streamline the core data which is heavily duplicated. Given the nature of the data, including sensitive personal information, the solution proposed should adhere to the highest standards of data protection controls.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212451 Enterprise resource planning software development services
Additional classification ( cpv ): 72222200 Information systems or technology planning services
Additional classification ( cpv ): 30196000 Planning systems
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48442000 Financial systems software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72212440 Financial analysis and accounting software development services
Additional classification ( cpv ): 72212441 Financial analysis software development services
Additional classification ( cpv ): 72212442 Financial systems software development services

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : cost @ 20
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name :
Description : Quality @ 80
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 80
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : annual

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : annual
Organisation providing offline access to the procurement documents : Houses of the Oireachtas Service -

6. Results

Maximum value of the framework agreements in this notice : 6 000 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 6 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : Codec-dss Limited - T/A Codec
Tender :
Tender identifier : 000063087
Identifier of lot or group of lots : LOT-0001
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 416038
Date on which the winner was chosen : 20/09/2024
Date of the conclusion of the contract : 21/09/2024

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : Houses of the Oireachtas Service
Registration number : 0000
Postal address : Leinster House, Kildare Street, Dublin 2
Town : Dublin
Postcode : D02 XR20
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35316183636
Buyer profile : www.oireachtas.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Codec-dss Limited - T/A Codec
Registration number : 107629
Postal address : Hyde House, Adelaide Road, Dublin 2
Town : Dublin
Postcode : D02N446
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35316034300
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 703e4b02-fca8-4c4d-8db7-babced150a83 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 05/02/2025 16:38 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00086019-2025
OJ S issue number : 27/2025
Publication date : 07/02/2025