Single Party Framework Agreement for the provision of a Committee Meetings Management System

Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings …

CPV: 48000000 Software package and information systems, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72211000 Programming services of systems and user software, 72212000 Programming services of application software, 72212220 Internet and intranet software development services, 72212310 Document creation software development services, 72212311 Document management software development services, 72212332 Scheduling software development services, 72212517 IT software development services
Place of execution:
Single Party Framework Agreement for the provision of a Committee Meetings Management System
Awarding body:
Dublin City Council
Award number:
0

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Single Party Framework Agreement for the provision of a Committee Meetings Management System
Description : Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings The meeting management software will be required to facilitate the organising of meetings, including, but not limited to, those listed below, and the sharing of confidential documents in a secure manner. An initial contract will be awarded for a period of Three [3] years with an option to extend for a period of up to 12 months with a maximum of two such extensions. The Contracting Authority reserves the right at its sole discretion to extend the contract, subject to satisfactory annual performance, budget availability and ongoing business needs. It is envisaged that maximum spend under this framework agreement will not exceed Three hundred Thousand Euro (€300,000) excluding VAT For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 2148722
Procedure identifier : 6515d7d6-7a4d-4f2e-8857-4dbadcf80eb7
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72211000 Programming services of systems and user software
Additional classification ( cpv ): 72212000 Programming services of application software
Additional classification ( cpv ): 72212220 Internet and intranet software development services
Additional classification ( cpv ): 72212310 Document creation software development services
Additional classification ( cpv ): 72212311 Document management software development services
Additional classification ( cpv ): 72212332 Scheduling software development services
Additional classification ( cpv ): 72212517 IT software development services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Maximum value of the framework agreement : 300 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Single Party Framework Agreement for the provision of a Committee Meetings Management System
Description : Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings The meeting management software will be required to facilitate the organising of meetings, including, but not limited to, those listed below, and the sharing of confidential documents in a secure manner. An initial contract will be awarded for a period of Three [3] years with an option to extend for a period of up to 12 months with a maximum of two such extensions. The Contracting Authority reserves the right at its sole discretion to extend the contract, subject to satisfactory annual performance, budget availability and ongoing business needs. It is envisaged that maximum spend under this framework agreement will not exceed Three hundred Thousand Euro (€300,000) excluding VAT For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 2148722
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72211000 Programming services of systems and user software
Additional classification ( cpv ): 72212000 Programming services of application software
Additional classification ( cpv ): 72212220 Internet and intranet software development services
Additional classification ( cpv ): 72212310 Document creation software development services
Additional classification ( cpv ): 72212311 Document management software development services
Additional classification ( cpv ): 72212332 Scheduling software development services
Additional classification ( cpv ): 72212517 IT software development services

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 300 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : A- Meeting Management System Solution. 50% B- Implementation, Support & Maintenance. 30% C- Cost. 20%
Weight (percentage, exact) : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Annual

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Dublin City Council
TED eSender : European Dynamics S.A.

6. Results

Approximate value of the framework agreements : 120 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Re-estimated value of the framework agreement : 120 000 Euro

6.1.2 Information about winners

Winner :
Official name : Modern Mindset Ltd
Tender :
Tender identifier : 000025617
Identifier of lot or group of lots : LOT-0001
Value of the tender : 300 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : 415119
Date of the conclusion of the contract : 01/11/2023
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Registration number : 4773215U
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 2224493
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Modern Mindset Ltd
Registration number : 391171065 GB
Town : London
Postcode : SE1 9LQ
Country subdivision (NUTS) : Camden and City of London ( UKI31 )
Country : United Kingdom
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 9958d6c9-71ba-4d33-b41b-b749509237ea - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 08/01/2025 16:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00014818-2025
OJ S issue number : 7/2025
Publication date : 10/01/2025