Single Party Framework Agreement for a Financial Management System

The aim of this competitive dialogue tendering process is to select a suitable supplier to provide, host, implement, secure and support a “Financial Management System”. The tendered solution must provide an up-to-date application/system (“Application”) and service to support the needs of the EduCampus Services DAC ("EduCampus”) Client community, namely, Universities …

CPV: 48440000 Financial analysis and accounting software package, 48442000 Financial systems software package, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72212441 Financial analysis software development services, 72212442 Financial systems software development services, 72212443 Accounting software development services, 72250000 System and support services, 72500000 Computer-related services
Deadline:
March 19, 2025, 4 p.m.
Deadline type:
Submitting a bid
Place of execution:
Single Party Framework Agreement for a Financial Management System
Awarding body:
EduCampus Services DAC
Award number:
0

1. Buyer

1.1 Buyer

Official name : EduCampus Services DAC
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Single Party Framework Agreement for a Financial Management System
Description : The aim of this competitive dialogue tendering process is to select a suitable supplier to provide, host, implement, secure and support a “Financial Management System”. The tendered solution must provide an up-to-date application/system (“Application”) and service to support the needs of the EduCampus Services DAC ("EduCampus”) Client community, namely, Universities and Higher Education & Research institutions in the Republic of Ireland.
Procedure identifier : 954db36b-71d7-4c7a-b87f-8b07b384f5a2
Type of procedure : Competitive dialogue
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212441 Financial analysis software development services
Additional classification ( cpv ): 72212442 Financial systems software development services
Additional classification ( cpv ): 72212443 Accounting software development services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48442000 Financial systems software package
Additional classification ( cpv ): 72250000 System and support services

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 81 000 000 Euro
Maximum value of the framework agreement : 81 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Single Party Framework Agreement for a Financial Management System
Description : The aim of this competitive dialogue tendering process is to select a suitable supplier to provide, host, implement, secure and support a “Financial Management System”. The tendered solution must provide an up-to-date application/system (“Application”) and service to support the needs of the EduCampus Services DAC ("EduCampus”) Client community, namely, Universities and Higher Education & Research institutions in the Republic of Ireland.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212441 Financial analysis software development services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Start date : 01/07/2026
Duration : 10 Year

5.1.5 Value

Estimated value excluding VAT : 81 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 19/03/2025 16:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : The framework agreement will be awarded for 10 years, as catered for under Art.33.1 of Directive 2014/ 24/EU, with an estimated value of up to €81M for all call-off contracts within the framework. This includes existing clients and potential new clients. It is emphasized, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. The justification for the extended framework duration is based on the following: EduCampus is brokering a solution from which any of the Higher Education institutions in Ireland can avail of; The FMS requires integration with many systems in the various EduCampus client community systems; Significant transition period for these major deployments across the EduCampus client base to ensure stable and secure implementation and integration; The amount of ongoing business, process and technology change within the Higher Education sector, major deployments/transitions can be disruptive and detrimental to EduCampus clients and their stakeholders. Complex projects such as these can take considerable time to both implement and furnish additional enhancements so that clients can benefit not just from a value for money point of view but also from increased efficiencies for their business needs; Such systems are generally embedded in an organisation and tendering for a reduced period would not make business or economic sense. Given the complex IT security elements that are required, any lesser term arrangement has the potential to be disruptive and detrimental to EduCampus clients and their stakeholders.
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Organisation providing offline access to the procurement documents : EduCampus Services DAC -
Organisation providing more information on the review procedures : EduCampus Services DAC -
Organisation receiving requests to participate : EduCampus Services DAC -
Organisation processing tenders : EduCampus Services DAC -

8. Organisations

8.1 ORG-0001

Official name : EduCampus Services DAC
Registration number : IE560681
Postal address : 5 Exchange Place, IFSC
Town : Dublin
Postcode : D01 EK83
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 00 353 1 531 2040
Internet address : https://www.educampus.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 12a6ff5e-12be-4c02-87b2-814b026321bb - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 18/02/2025 16:02 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00114140-2025
OJ S issue number : 36/2025
Publication date : 20/02/2025