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Single framework contract for Events management (2024CE16BAT005)

The subject of this call for tenders is the planning, organising, setting up and running as well as monitoring, communicating and reporting of events and related services. The events concerned by this call for tenders are: - events with or without a clear political and external communication dimension, taking place …

CPV: 79950000 Exhibition, fair and congress organisation services

Deadline:

Dec. 5, 2024, 4 p.m.

Deadline type:

Submitting a bid

Place of execution:

Single framework contract for Events management (2024CE16BAT005)

Awarding body:

European Commission, DG REGIO - Regional and Urban Policy

Award number:

EC-REGIO/2024/OP/0032

1. Buyer

1.1 Buyer

Official name : European Commission, DG REGIO - Regional and Urban Policy

Legal type of the buyer : EU institution, body or agency

Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Single framework contract for Events management (2024CE16BAT005)

Description : The subject of this call for tenders is the planning, organising, setting up and running as well as monitoring, communicating and reporting of events and related services. The events concerned by this call for tenders are: - events with or without a clear political and external communication dimension, taking place outside the EU Member States only, - recurrent internal and external meetings, comitology and expert meetings, training sessions, presence in local events, workshops or seminars without a clear political or external communication dimension, taking place inside or outside the EU Member States.

Procedure identifier : 9a541954-4438-43c4-9de2-db817862145d

Internal identifier : EC-REGIO/2024/OP/0032

Type of procedure : Open

Justification for the accelerated procedure :

Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services

Main classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

2.1.3 Value

Estimated value excluding VAT : 25 000 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.

Legal basis :

Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Single framework contract for Events management (2024CE16BAT005)

Internal identifier : EC-REGIO/2024/OP/0032

5.1.1 Purpose

Main nature of the contract : Services

Main classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

Options :

Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 25 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.

Procurement Project fully or partially financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA) : no