Service Concession Contract for the provision of a Bookshop for University of Galway

University of Galway, establishing a concession contract, are seeking responses from suitably qualified organisations to operate and manage their University Bookshop located on it’s main campus. All requirements are contained within the tender documents. As the subject matter of this competition is defined as a Title III service within the …

CPV: 55900000 Retail trade services, 22100000 Printed books, brochures and leaflets, 22110000 Printed books, 22111000 School books, 22112000 Textbooks, 22114000 Dictionaries, maps, music books and other books
Deadline:
Dec. 18, 2024, 4 p.m.
Deadline type:
Submitting a bid
Place of execution:
Service Concession Contract for the provision of a Bookshop for University of Galway
Awarding body:
University of Galway (ID 1400)
Award number:
0

1. Buyer

1.1 Buyer

Official name : University of Galway (ID 1400)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Service Concession Contract for the provision of a Bookshop for University of Galway
Description : University of Galway, establishing a concession contract, are seeking responses from suitably qualified organisations to operate and manage their University Bookshop located on it’s main campus. All requirements are contained within the tender documents. As the subject matter of this competition is defined as a Title III service within the context of Directive 2014/24/EU, where the choice of procedure is open to the Contracting Authority, the procedure chosen on this occasion is Single Stage Process with Negotiation to award a Concession Contract. All responses must be submitted in a ZIP FILE format.
Procedure identifier : 7688590c-df1e-4365-b16c-1c6c847eb1b8
Main features of the procedure : As the subject matter of this competition is defined as a Concession within the context of Directive 2014/23/EU, where the choice of procedure is open to the Contracting Authority, the procedure chosen on this occasion is a single-stage procedure involving negotiations. The Contracting Authority reserves the right to enter negotiations with some or all tenderers who submit a valid responsive tender. Negotiations may be held on all aspects of the service under each of the published Award Criteria. The Contracting Authority also reserves the right to award the concession contract directly following receipt of initial tenders without recourse to negotiations with individual tenderers.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55900000 Retail trade services
Additional classification ( cpv ): 22100000 Printed books, brochures and leaflets
Additional classification ( cpv ): 22110000 Printed books
Additional classification ( cpv ): 22111000 School books
Additional classification ( cpv ): 22112000 Textbooks
Additional classification ( cpv ): 22114000 Dictionaries, maps, music books and other books

2.1.2 Place of performance

Country subdivision (NUTS) : West ( IE042 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 1 400 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/23/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 0

2.1.6 Grounds for exclusion

Purely national exclusion grounds :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Service Concession Contract for the provision of a Bookshop for University of Galway
Description : University of Galway, establishing a concession contract, are seeking responses from suitably qualified organisations to operate and manage their University Bookshop located on it’s main campus. All requirements are contained within the tender documents. As the subject matter of this competition is defined as a Title III service within the context of Directive 2014/24/EU, where the choice of procedure is open to the Contracting Authority, the procedure chosen on this occasion is Single Stage Process with Negotiation to award a Concession Contract. All responses must be submitted in a ZIP FILE format.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55900000 Retail trade services
Additional classification ( cpv ): 22100000 Printed books, brochures and leaflets
Additional classification ( cpv ): 22110000 Printed books
Additional classification ( cpv ): 22111000 School books
Additional classification ( cpv ): 22112000 Textbooks
Additional classification ( cpv ): 22114000 Dictionaries, maps, music books and other books

5.1.2 Place of performance

Country subdivision (NUTS) : West ( IE042 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 7 Year

5.1.5 Value

Estimated value excluding VAT : 1 400 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Additional information : (1) Interested parties must associate their organisation with this competition on the eTenders web site ( www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission. (2) When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response. (3) There is a maximum upload limit of 250MB per file and 500MB per tender submission. (4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline. (5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours). (6) Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted. (7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal ( www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. (8) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response (9) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. (10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. (11) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. (12) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

5.1.7 Strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Other
Name : Please refer to the tender documents

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 18/12/2024 16:00 +00:00
Deadline until which the tender must remain valid : 12 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing additional information about the procurement procedure : University of Galway (ID 1400)
Organisation providing offline access to the procurement documents : University of Galway (ID 1400)
Organisation receiving requests to participate : University of Galway (ID 1400)
Organisation processing tenders : University of Galway (ID 1400)
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : University of Galway (ID 1400)
Registration number : 0022578J
Postal address : University Road, Galway
Town : Galway
Postcode : H91TK33
Country subdivision (NUTS) : West ( IE042 )
Country : Ireland
Telephone : 35391493467
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 4c875274-03e2-4afb-8351-e2a96a81dfce - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/11/2024 12:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00702508-2024
OJ S issue number : 224/2024
Publication date : 18/11/2024