School meals for primary and secondary schools in Sirdal municipality.

The aim of the procurement is to offer pupils at the primary and lower secondary schools in Sirdal municipality school meals within the set budget. Sirdal municipality has two primary and secondary schools, Sinnes and Tonstad schools. Sinnes school shall have 49 students in all grades from 1st to 10th …

CPV: 55320000 Meal-serving services, 55300000 Restaurant and food-serving services, 55400000 Beverage-serving services, 55500000 Canteen and catering services, 55511000 Canteen and other restricted-clientele cafeteria services
Deadline:
Dec. 13, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
School meals for primary and secondary schools in Sirdal municipality.
Awarding body:
Sirdal kommune
Award number:
I/A

1. Buyer

1.1 Buyer

Official name : Sirdal kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : School meals for primary and secondary schools in Sirdal municipality.
Description : The aim of the procurement is to offer pupils at the primary and lower secondary schools in Sirdal municipality school meals within the set budget. Sirdal municipality has two primary and secondary schools, Sinnes and Tonstad schools. Sinnes school shall have 49 students in all grades from 1st to 10th in the school year 2024/2025, while at Tonstad school there will be 185 students in all grades in the 2024/2025 school year. For further information on the contents of the procurement, please see part II annex 1.
Procedure identifier : fb1a0c1f-17dd-4814-955f-754e1c4cc2d9
Internal identifier : I/A
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The procurement will be made in accordance with the current Law 17 June 2016 no. 73 on public procurements (LOA) and the regulations 12 August 2016 no. 974 on public procurements (FOA) parts I and III. The procurement will be carried out as an open tender contest, cf. the Public Procurement Regulations § 13-1 (1). This procedure gives all interested tenderers the possibility to submit tender offers. Negotiations cannot be made. Tenders cannot, therefore, be changed after the tender deadline has expired.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55320000 Meal-serving services
Additional classification ( cpv ): 55300000 Restaurant and food-serving services
Additional classification ( cpv ): 55400000 Beverage-serving services
Additional classification ( cpv ): 55500000 Canteen and catering services
Additional classification ( cpv ): 55511000 Canteen and other restricted-clientele cafeteria services

2.1.2 Place of performance

Town : Kristiansand
Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information : Delivered to relevant schools.

2.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information : Delivered to relevant schools.

2.1.3 Value

Estimated value excluding VAT : 4 000 000 Norwegian krone
Maximum value of the framework agreement : 4 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Sub-contract 1 - Delivery of school food to Sinnes school.
Description : The aim of the procurement is to offer pupils at the primary and lower secondary schools in Sirdal municipality school meals within the set budget. Sirdal municipality has two primary and secondary schools, Sinnes and Tonstad schools. Sinnes school shall have 49 students in all grades from 1st to 10th in the school year 2024/2025, while at Tonstad school there will be 185 students in all grades in the 2024/2025 school year. For further information on the contents of the procurement, please see part II annex 1.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55320000 Meal-serving services
Additional classification ( cpv ): 55300000 Restaurant and food-serving services
Additional classification ( cpv ): 55400000 Beverage-serving services
Additional classification ( cpv ): 55500000 Canteen and catering services
Additional classification ( cpv ): 55511000 Canteen and other restricted-clientele cafeteria services

5.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information : At Sinnes School.

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 19/06/2026

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : The framework agreement shall be signed for the end of the school year 25/26, with an option for an extension for 1+1 year. If the contracting authority gives no other notification, the contract will automatically be renewed for one year at a time. The maximum agreement period is four years.

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Start-up date
Description :
Weight (percentage, exact) : 25
Criterion :
Type : Price
Name : Price
Description : Tenderers shall submit an annual price for serving, as well as a price for the remaining part of the school year 24/25. The total sum for the current school year and 3 years of delivery will form the basis for the evaluation for each sub-contract.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Quality
Description : Response to the following A* and A requirements in Annex 1 the Contracting Authority's requirement specifications: • Requirement 1.2 • Requirement 1.3 • Requirement 1.4 • Requirement 3.3 The A* requirements must have a significantly higher weight in the evaluation than the B-requirements. Requirement 1.2 will be weighted highest by the requirements. If a tenderer submits a tender for both lots, replies must be submitted per lot.
Weight (percentage, exact) : 25
Criterion :
Type : Quality
Name : Environment
Description : Response to the following A* and A requirements in Annex 1 the Contracting Authority's requirement specifications: • Requirement 4.1 • Requirement 4.2 If a tenderer submits a tender for both lots, replies must be submitted per lot.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Required
Deadline for receipt of tenders : 13/12/2024 11:00 +00:00
Information about public opening :
Opening date : 13/12/2024 22:15 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Agder Tingrett
Organisation providing more information on the review procedures : Odin Prosjekt AS

5.1 Lot technical ID : LOT-0002

Title : Sub-contract 2 - Delivery of school food to Tonstad School (1)
Description : The aim of the procurement is to offer pupils at the primary and lower secondary schools in Sirdal municipality school meals within the set budget. Sirdal municipality has two primary and secondary schools, Sinnes and Tonstad schools. Sinnes school shall have 49 students in all grades from 1st to 10th in the school year 2024/2025, while at Tonstad school there will be 185 students in all grades in the 2024/2025 school year. For further information on the contents of the procurement, please see part II annex 1.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55320000 Meal-serving services
Additional classification ( cpv ): 55300000 Restaurant and food-serving services
Additional classification ( cpv ): 55400000 Beverage-serving services
Additional classification ( cpv ): 55500000 Canteen and catering services
Additional classification ( cpv ): 55511000 Canteen and other restricted-clientele cafeteria services

5.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information : At Tonstad School.

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 19/06/2026

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : The framework agreement shall be signed for the end of the school year 25/26, with an option for an extension for 1+1 year. If the contracting authority gives no other notification, the contract will automatically be renewed for one year at a time. The maximum agreement period is four years.

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Start-up date
Description :
Weight (percentage, exact) : 25
Criterion :
Type : Price
Name : Price
Description : Tenderers shall submit an annual price for serving, as well as a price for the remaining part of the school year 24/25. The total sum for the current school year and 3 years of delivery will form the basis for the evaluation for each sub-contract.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Quality
Description : Response to the following A* and A requirements in Annex 1 the Contracting Authority's requirement specifications: • Requirement 1.2 • Requirement 1.3 • Requirement 1.4 • Requirement 3.3 The A* requirements must have a significantly higher weight in the evaluation than the B-requirements. Requirement 1.2 will be weighted highest by the requirements. If a tenderer submits a tender for both lots, replies must be submitted per lot.
Weight (percentage, exact) : 25
Criterion :
Type : Quality
Name : Environment
Description : Response to the following A* and A requirements in Annex 1 the Contracting Authority's requirement specifications: • Requirement 4.1 • Requirement 4.2 If a tenderer submits a tender for both lots, replies must be submitted per lot.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 05/12/2024 11:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of tenders : 13/12/2024 11:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 13/12/2024 22:40 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Agder Tingrett
Organisation receiving requests to participate : Odin Prosjekt AS
Organisation processing tenders : Odin Prosjekt AS

8. Organisations

8.1 ORG-0001

Official name : Sirdal kommune
Registration number : 964964165
Postal address : Tonstadvegen 28
Town : Tonstad
Postcode : 4440
Country : Norway
Contact point : Jonas Leyre Amstrup
Telephone : +47 97512929
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Odin Prosjekt AS
Registration number : 994 950 967
Town : Bergen
Country : Norway
Contact point : Jonas Leyre Amstrup
Telephone : 97512929
Roles of this organisation :
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Agder Tingrett
Registration number : 926 723 480
Postal address : Postboks 63
Town : Kristiansand
Postcode : 4614
Country : Norway
Contact point : Lillesand kommune
Telephone : 38176300
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 7483ae51-cb36-489a-ab5b-ffe9cb42c756 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/11/2024 12:33 +00:00
Notice dispatch date (eSender) : 11/11/2024 12:46 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00689003-2024
OJ S issue number : 220/2024
Publication date : 12/11/2024