Rota generator and absence prediction

Tromsø municipality would like to improve the rota work process. In this work, we want to automate the process by adopting new technology to reduce the time spent by such a process. A rota generator must be able to take into account different rota variations such as weekend frequency, length …

CPV: 72268000 Software supply services, 48450000 Time accounting or human resources software package, 48451000 Enterprise resource planning software package, 72212332 Scheduling software development services
Deadline:
Dec. 6, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Rota generator and absence prediction
Awarding body:
Tromsø kommune
Award number:
24/142

1. Buyer

1.1 Buyer

Official name : Tromsø kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Rota generator and absence prediction
Description : Tromsø municipality would like to improve the rota work process. In this work, we want to automate the process by adopting new technology to reduce the time spent by such a process. A rota generator must be able to take into account different rota variations such as weekend frequency, length of shifts, option to control dates and manual adaptations.
Procedure identifier : 2edd4d6b-d845-49d9-8f8b-510dd4700a28
Internal identifier : 24/142
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 72212332 Scheduling software development services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : The customer is located in Tromsø, so any on-site training must take place there. Otherwise, there is no specific location for the execution.

2.1.4 General information

Additional information : De krav og kriterier som stilles i medhold av anskaffelsesforskriften § 7-9 skal ha som formål å redusere anskaffelsens samlede klimaavtrykk eller miljøbelastning, jf. anskaffelsesforskriften § 7-9 (1). Hovedregelen i anskaffelsesforskriften § 7-9 (2) er at oppdragsgiver skal vekte klima- og miljøhensyn med minimum tretti prosent. Dersom det er klart at klima- og miljøkrav i kravspesifikasjonen gir en bedre klima- og miljøeffekt, kan vekting av tildelingskriteriet erstattes med krav i kravspesifikasjonen, og vil dermed falle inn under unntaksregelen i FOA § 7-9 (4). Behovet oppdragsgiver ønsker dekket av anskaffelsen "Turnusgenerator og fraværsprediksjon" er en tjenesteanskaffelse over internett for å lage fremtidige turnuser til bemanningsplanlegging for Helse og omsorg. Arbeid direkte utført av leverandøren er skrivebordsarbeid, og vil gi et klimaavtrykk og miljbelastning lik belastningen fra en fra en gjennomsnittlig fast kontoransatt. Et direkte klimaavtrykk som følge av anskaffelsen antas derfor å være av beskjeden karakter. Dersom en hensyntar underleverandørkjedene, i dette tilfellet Skytjenesteleverandøren, ser vi imidlertid at det oppstår klimaavtrykk og miljøbelastning knyttet til drift av datasentrene tilknyttet de digitale løsningene for turnusgenerator og fraværsprediksjon. Leverandørens direkte innflytelse over dette energiforbruket og den eventuelle miljøbelastningen er imidlertid begrenset, og som igjen gjør at det er mer hensiktsmessig å stille krav i kravspesifikasjonen til klima og miljøkrav i denne anskaffelsen. Ved å stille krav til at datasentrene som benyttes for å levere denne tjenesten, opererer i henhold til EU-taksonomien til enhver tid gjeldende rammeverk for bærekraftige datasentre, vil dette dekke de viktigste klima- og miljøbelastninger fra datasenteret, samt at kravet ikke vil være fordyrende eller gå på bekostning av brukerbehovet. Kravet til at datasenteret opererer i henhold til gjeldende EU-taksonomi, gjør at det er dynamisk og at det legger opp til en kontinuerlig forbedring over tid.
Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Rota generator and absence prediction
Description : Tromsø municipality would like to improve the rota work process. In this work, we want to automate the process by adopting new technology to reduce the time spent by such a process. A rota generator must be able to take into account different rota variations such as weekend frequency, length of shifts, option to control dates and manual adaptations.
Internal identifier : 24/142

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 72212332 Scheduling software development services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : The customer is located in Tromsø, so any on-site training must take place there. Otherwise, there is no specific location for the execution.

5.1.3 Estimated duration

Duration : 1 Year

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : De krav og kriterier som stilles i medhold av anskaffelsesforskriften § 7-9 skal ha som formål å redusere anskaffelsens samlede klimaavtrykk eller miljøbelastning, jf. anskaffelsesforskriften § 7-9 (1). Hovedregelen i anskaffelsesforskriften § 7-9 (2) er at oppdragsgiver skal vekte klima- og miljøhensyn med minimum tretti prosent. Dersom det er klart at klima- og miljøkrav i kravspesifikasjonen gir en bedre klima- og miljøeffekt, kan vekting av tildelingskriteriet erstattes med krav i kravspesifikasjonen, og vil dermed falle inn under unntaksregelen i FOA § 7-9 (4). Behovet oppdragsgiver ønsker dekket av anskaffelsen "Turnusgenerator og fraværsprediksjon" er en tjenesteanskaffelse over internett for å lage fremtidige turnuser til bemanningsplanlegging for Helse og omsorg. Arbeid direkte utført av leverandøren er skrivebordsarbeid, og vil gi et klimaavtrykk og miljbelastning lik belastningen fra en fra en gjennomsnittlig fast kontoransatt. Et direkte klimaavtrykk som følge av anskaffelsen antas derfor å være av beskjeden karakter. Dersom en hensyntar underleverandørkjedene, i dette tilfellet Skytjenesteleverandøren, ser vi imidlertid at det oppstår klimaavtrykk og miljøbelastning knyttet til drift av datasentrene tilknyttet de digitale løsningene for turnusgenerator og fraværsprediksjon. Leverandørens direkte innflytelse over dette energiforbruket og den eventuelle miljøbelastningen er imidlertid begrenset, og som igjen gjør at det er mer hensiktsmessig å stille krav i kravspesifikasjonen til klima og miljøkrav i denne anskaffelsen. Ved å stille krav til at datasentrene som benyttes for å levere denne tjenesten, opererer i henhold til EU-taksonomien til enhver tid gjeldende rammeverk for bærekraftige datasentre, vil dette dekke de viktigste klima- og miljøbelastninger fra datasenteret, samt at kravet ikke vil være fordyrende eller gå på bekostning av brukerbehovet. Kravet til at datasenteret opererer i henhold til gjeldende EU-taksonomi, gjør at det er dynamisk og at det legger opp til en kontinuerlig forbedring over tid.

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Financial capacity
Description : The tenderer must have good financial capacity to carry out the assignment/contract.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Subcontractors
Description : Tenderers can use the capacity of other companies for this contract to fulfil the requirements for economic and financial capacity, cf. the Public Procurement Regulations § 16-3 and technical and professional qualifications, cf. the Public Procurement Regulations § 16-5.
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The organisational and legal position of the tenderer.
Description : Tenderers shall document that the company is legally established and registered in a company register or a commerce register in the member state in which the tenderer is established.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Payment of tax, VAT and other public duties.
Description : Tenderers must have their tax, payroll tax and VAT payments in order. Tenderers must not have significant arrears.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Subcontractors
Description : Tenderers can use the capacity of other companies for this contract to fulfil the requirements for economic and financial capacity, cf. the Public Procurement Regulations § 16-3 and technical and professional qualifications, cf. the Public Procurement Regulations § 16-5.
Use of this criterion : Used

5.1.11 Procurement documents

Deadline for requesting additional information : 26/11/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=35996

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of tenders : 06/12/2024 11:00 +00:00
Deadline until which the tender must remain valid : 89 Day
Information about public opening :
Opening date : 06/12/2024 12:00 +00:00
Place : Tromsø
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
A non-disclosure agreement is required : yes
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett

8. Organisations

8.1 ORG-0001

Official name : Tromsø kommune
Registration number : 940 101 808
Department : Seksjon for anskaffelser
Postal address : Rådhuset, Postboks 6900 Langnes
Town : Tromsø
Postcode : 9299
Country : Norway
Contact point : Vidar Størkersen
Telephone : +47 77 79 00 00
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Nord-Troms og Senja tingrett
Registration number : 926 723 022
Postal address : Postboks 2510
Town : Tromsø
Postcode : 9270
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Telephone : 77 60 34 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 4d5803e3-07be-4651-8b0c-180df13cce7d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 05/11/2024 09:52 +00:00
Notice dispatch date (eSender) : 05/11/2024 10:02 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00676940-2024
OJ S issue number : 216/2024
Publication date : 06/11/2024