Rostering, Time and Attendance Management System

The BOCSI wishes to select, procure and implement an integrated Rostering and Time and Attendance software system to achieve the following objectives.: • Creation of digital staff rosters to automate the scheduling of employee time. • Decentralisation of timesheet input, moving to individual employee input. • Tracking employee attendance accurately, …

CPV: 79631000 Personnel and payroll services, 79211110 Payroll management services
Deadline:
Nov. 30, 2024, 5 p.m.
Deadline type:
Submitting a bid
Place of execution:
Rostering, Time and Attendance Management System
Awarding body:
BCM Business Cost Management Limited_85346
Award number:
BOCSI-RTA

1. Buyer

1.1 Buyer

Official name : BCM Business Cost Management Limited_85346
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Rostering, Time and Attendance Management System
Description : The BOCSI wishes to select, procure and implement an integrated Rostering and Time and Attendance software system to achieve the following objectives.: • Creation of digital staff rosters to automate the scheduling of employee time. • Decentralisation of timesheet input, moving to individual employee input. • Tracking employee attendance accurately, including the recording of times. • Streamline approval process for leave requests and shift changes. • Generate real-time reports for management analysis. • Enhancing compliance with European Working Time Directive. The following features are not required: • Employee salary and costing information. • HR data and functionality other than employee contract data as specified. • Expenses and Travel information. • Annual Leave Calculation.
Procedure identifier : 8eaa71b2-97ee-4549-bfb6-feac92117f88
Internal identifier : BOCSI-RTA
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79631000 Personnel and payroll services
Additional classification ( cpv ): 79211110 Payroll management services

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 400 000 Euro
Maximum value of the framework agreement : 0 Euro

2.1.4 General information

The procedure will be relaunched if cancelled or unsuccessful
Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 1
The tenderer must submit tenders for all lots
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 1

2.1.6 Grounds for exclusion

Purely national exclusion grounds :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Rostering, Time and Attendance Management System
Description : The BOCSI wishes to select, procure and implement an integrated Rostering and Time and Attendance software system to achieve the following objectives.: • Creation of digital staff rosters to automate the scheduling of employee time. • Decentralisation of timesheet input, moving to individual employee input. • Tracking employee attendance accurately, including the recording of times. • Streamline approval process for leave requests and shift changes. • Generate real-time reports for management analysis. • Enhancing compliance with European Working Time Directive. The following features are not required: • Employee salary and costing information. • HR data and functionality other than employee contract data as specified. • Expenses and Travel information. • Annual Leave Calculation.
Internal identifier : BOCSI - RTA

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79631000 Personnel and payroll services
Additional classification ( cpv ): 79211110 Payroll management services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.5 Value

Estimated value excluding VAT : 400 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Description : Not applicable.
Approach to reducing environmental impacts : Other
Green Procurement Criteria : No Green Public Procurement criteria
Social objective promoted : Other
Innovative objective : The procured works, supplies or services are novel or significantly improved compared to other works, supplies, or services already on the market.
The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are not included with the following justification
Justification : Not applicable

5.1.9 Selection criteria

Criterion :
Type : Other

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 22/11/2024 17:00 +01:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 30/11/2024 17:00 +01:00
Deadline until which the tender must remain valid : 12 Month
Information about public opening :
Opening date : 30/11/2024 17:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : As per tender requirements
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : BCM Business Cost Management Limited_85346
Organisation receiving requests to participate : BCM Business Cost Management Limited_85346
Organisation processing tenders : BCM Business Cost Management Limited_85346
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : BCM Business Cost Management Limited_85346
Registration number : 266224
Postal address : Cill Lonáin, Derreen, Castleconnell, Co. Limerick
Town : Castleconnell
Postcode : V94 59N2
Country : Ireland
Telephone : 0860397711
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 08831211-5058-4acb-a959-f09b7e202366 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/10/2024 13:14 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00647252-2024
OJ S issue number : 208/2024
Publication date : 24/10/2024