Road maintenance contract Vestland South 2025-2026

The contract work includes various maintenance work (call-offs) in the geographical area vestland south (includes operational contracts 1203 Nordhordland, 4603 SABO-Sotra/Askøy/Bergen/Øygarden and 4604 BOA-Bergen/Os/Austevoll) in Vestland county. The work includes minor measures on county roads. This is a project with several smaller call-offs, where the production is mainly connected to …

CPV: 45000000 Construction work, 45233100 Construction work for highways, roads, 45233140 Roadworks, 45233141 Road-maintenance works, 45233220 Surface work for roads, 50230000 Repair, maintenance and associated services related to roads and other equipment
Deadline:
Dec. 16, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Road maintenance contract Vestland South 2025-2026
Awarding body:
Vestland fylkeskommune
Award number:
VLFK/24/297

1. Buyer

1.1 Buyer

Official name : Vestland fylkeskommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Road maintenance contract Vestland South 2025-2026
Description : The contract work includes various maintenance work (call-offs) in the geographical area vestland south (includes operational contracts 1203 Nordhordland, 4603 SABO-Sotra/Askøy/Bergen/Øygarden and 4604 BOA-Bergen/Os/Austevoll) in Vestland county. The work includes minor measures on county roads. This is a project with several smaller call-offs, where the production is mainly connected to areas such as reinforcement measures, traffic safety, public transport and other minor improvement measures on foot/cycle paths and county roads.
Procedure identifier : c9e0c70c-fd0f-43ce-8c81-f36d4cf90af3
Internal identifier : VLFK/24/297
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Works
Main classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45233100 Construction work for highways, roads
Additional classification ( cpv ): 45233140 Roadworks
Additional classification ( cpv ): 45233141 Road-maintenance works
Additional classification ( cpv ): 45233220 Surface work for roads
Additional classification ( cpv ): 50230000 Repair, maintenance and associated services related to roads and other equipment

2.1.2 Place of performance

Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Road maintenance contract Vestland South 2025-2026
Description : The contract work includes various maintenance work (call-offs) in the geographical area vestland south (includes operational contracts 1203 Nordhordland, 4603 SABO-Sotra/Askøy/Bergen/Øygarden and 4604 BOA-Bergen/Os/Austevoll) in Vestland county. The work includes minor measures on county roads. This is a project with several smaller call-offs, where the production is mainly connected to areas such as reinforcement measures, traffic safety, public transport and other minor improvement measures on foot/cycle paths and county roads.
Internal identifier : VLFK/24/297

5.1.1 Purpose

Main nature of the contract : Works
Main classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45233100 Construction work for highways, roads
Additional classification ( cpv ): 45233140 Roadworks
Additional classification ( cpv ): 45233141 Road-maintenance works
Additional classification ( cpv ): 45233220 Surface work for roads
Additional classification ( cpv ): 50230000 Repair, maintenance and associated services related to roads and other equipment

5.1.2 Place of performance

Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 03/02/2025
Duration end date : 31/12/2026

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Chapter B2 point 2.3 The tenderer's economic and financial capacity.
Use of this criterion : Used
Criterion :
Type : Other
Name : This fulfils the objective and non-discriminatory criteria or rules that shall be used to select the number of tenderers in the following way: If certain certificates or other forms of documentation are requested, indicate for each individual whether the tenderer is in possession of the requested documents:
Description : If any of these certificates or other forms of documentation are available in electronic form, the certificates are to be provided for each:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Chapter B2 Point 2.4.1 Relevant Experience
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Chapter B2 Point 2.4 The tenderer ́s technical and professional qualifications.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Lowest price
Description : A contract will be awarded to the tenderer with the lowest price, cf. the procurement regulations § 8-11. Weighting of climate and environmental considerations has been replaced with climate and environmental requirements in the requirement specifications, cf. the Public Procurement Regulations § 7-9 (4). The justification for the exception is in annex D2-5 to the tender documentation.
Fixed value (total) : 100
Criterion :
Type : Quality
Name :
Description : Introduction: The starting point in accordance with the Public Procurement Regulations (FOA) § 7-9 is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent, cf. the Public Procurement Regulations § 7-9 (2). According to the Public Procurement Regulations § 7-9 (4), climate and environment considerations in the award criteria can be replaced with climate and environmental requirements in the requirement specification. The prediction is that this has a clearly better effect than when weighting. Vestland County has carried out a mapping of greenhouse gas emissions in this project, identified the largest contributors to the climate gas emissions and set requirements to reduce the level of emissions. The effect of these requirements is considered to be clearly better than what one can reasonably wait to achieve with weighting. This is the basis that Vestland County in this project will not use climate and environmental considerations as the award criteria. Comprehensive justifications are included. Grounds: This contract is currently valid. VegLCA mapped climate gas emissions based on the amounts in the tender documentation. This gives us an overview of the largest emission sources in the project so that we can direct action on these. At VegLCA we see that the largest emission fire is under the record 'other', and the enclosed ones are, in decreasing order, fuel consumption, cast-on-site concrete and asphalt. As it is difficult to identify where the lips in the 'other' item are located, we have considered it most appropriate to focus on reducing emissions from the largest remaining emission sources. We see that in the market there is good access to the most climate-friendly alternatives to materials that are practical for use in the project, such as low carbon A concrete and low temperature asphalt (LTA). Based on this we believe that the minimum requirement is best suited for reducing the total climate and environmental load for this procurement. We will set minimum requirements for the following: 1. Asphalt: approx. 7% of emissions. After a dialogue with the professional resource on asphalt, we have chosen to request low temperature asphalt (LTA) combined with up to 40% reusable asphalt. Based on the small amounts in the contract, access to LTA and experience from previous contracts, we see it as most appropriate to set requirements rather than the award criteria. We have chosen to follow DFØ ́s recommendation for formulation of requirements for asphalt, with a 'forwarding' level to promote emission reduction. LTA and re-used asphalt are required to have a positive climate and environmental effect: From the Criteria Wizard (anskaffelser.no): Low temperature asphalt: when using low temperature asphalt (LTA), we reduce emissions by - 30-40% CO2 from production as a result of lower consumption of burning media (diesel/gas) - up to 35% SO2 from production. - 10-30% from production. - 60-70% NOx from production. - 25-55% dust from production Reusable asphalt: Use of reusable asphalt is one of the contributions to achieving the goal of 40-50% CO2 reduction from the construction, operation and maintenance of infrastructure in the National Transport Plan. For every 10% re-used asphalt in new asphalt, the CO2 emissions are reduced by 6%. 2. Concrete: approx. 21% of emissions. Based on a dialogue with the skilled resources on concrete, we would like concrete with class low carbon A, based on low carbon class A being the best concrete class possible for smaller and occasional casting jobs in relation to, for example, hardening. This is also a product that local concrete mixing works can deliver at the time of the tender offer. By setting minimum requirements for concrete that corresponds to the best concrete class that can be delivered to the project, we will have better climate effect than having this as an award criterion. We have also made calculations in VegLCA where we have uniformed emissions from industry standards with low carbon A, noko which suggests a reduction of 43 tonnes of CO2eq. 3. Emission free vehicles below 3.5h. Site machines account for approx. 23% of emissions. Due to poor access to electricity in the different call-offs and geographical distance, it is practically difficult to achieve zero emission technology on the large machines. It is, therefore, not appropriate to set this as an award criterion or minimum requirement. We have set a requirement that vehicles under 3.5t shall be zero emissions, in order to ensure that we have a reduction of emissions from machines and vehicles when practically possible. All machines at idle shall be shut off after 3 minutes, by using automatic stop function. Systems for automatic stops reduce idling, which typically make up 5% of the total consumption. Auto stop reduces idling by approximately 10-20%.
Fixed value (total) : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 05/12/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=36809

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Deadline for receipt of tenders : 16/12/2024 11:00 +00:00
Deadline until which the tender must remain valid : 105 Day
Information about public opening :
Opening date : 16/12/2024 11:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Hordaland tingrett

8. Organisations

8.1 ORG-0001

Official name : Vestland fylkeskommune
Registration number : 821311632
Department : Infrastruktur og veg
Postal address : Postboks 7900
Town : BERGEN
Postcode : 5020
Country : Norway
Contact point : Marius Hegesøn Råve
Telephone : +47 05557
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Hordaland tingrett
Registration number : 926 723 367
Postal address : Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55 69 97 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 53ee0968-67d3-49e6-9dfa-0d64944fb62b - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/11/2024 13:43 +00:00
Notice dispatch date (eSender) : 12/11/2024 13:43 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00692046-2024
OJ S issue number : 221/2024
Publication date : 13/11/2024