Request for tenders for Board Meeting Management Software System to the Policing and Community Safety Authority

The Policing Authority is procuring on behalf of the new agency called the Policing and Community Safety Authority (PCSA) and is seeking a new cloud-based software application to facilitate arrangements for meetings including the electronic distribution of confidential documents in a secure manner for the new Policing and Community Safety …

CPV: 72268000 Software supply services, 48900000 Miscellaneous software package and computer systems, 48311000 Document management software package, 72261000 Software support services, 72260000 Software-related services, 48000000 Software package and information systems, 48300000 Document creation, drawing, imaging, scheduling and productivity software package, 48510000 Communication software package, 48310000 Document creation software package, 48330000 Scheduling and productivity software package, 48316000 Presentation software package, 48332000 Scheduling software package
Deadline:
Dec. 23, 2024, 3 p.m.
Deadline type:
Submitting a bid
Place of execution:
Request for tenders for Board Meeting Management Software System to the Policing and Community Safety Authority
Awarding body:
Policing Authority
Award number:
0

1. Buyer

1.1 Buyer

Official name : Policing Authority
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Request for tenders for Board Meeting Management Software System to the Policing and Community Safety Authority
Description : The Policing Authority is procuring on behalf of the new agency called the Policing and Community Safety Authority (PCSA) and is seeking a new cloud-based software application to facilitate arrangements for meetings including the electronic distribution of confidential documents in a secure manner for the new Policing and Community Safety Authority, Committees and Inspection teams. This will be hosted on the Government Cloud, which is a private hosted environment managed by the OGCIO (Office of the Government Chief Information Officer).
Procedure identifier : 2cdd2c6d-1170-4b2a-b609-426a9d390b18
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48300000 Document creation, drawing, imaging, scheduling and productivity software package
Additional classification ( cpv ): 48510000 Communication software package
Additional classification ( cpv ): 48310000 Document creation software package
Additional classification ( cpv ): 48330000 Scheduling and productivity software package
Additional classification ( cpv ): 48316000 Presentation software package
Additional classification ( cpv ): 48332000 Scheduling software package

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 120 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 0

2.1.6 Grounds for exclusion

Purely national exclusion grounds :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Request for tenders for Board Meeting Management Software System to the Policing and Community Safety Authority
Description : The Policing Authority is procuring on behalf of the new agency called the Policing and Community Safety Authority (PCSA) and is seeking a new cloud-based software application to facilitate arrangements for meetings including the electronic distribution of confidential documents in a secure manner for the new Policing and Community Safety Authority, Committees and Inspection teams. This will be hosted on the Government Cloud, which is a private hosted environment managed by the OGCIO (Office of the Government Chief Information Officer).
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48300000 Document creation, drawing, imaging, scheduling and productivity software package
Additional classification ( cpv ): 48510000 Communication software package
Additional classification ( cpv ): 48310000 Document creation software package
Additional classification ( cpv ): 48330000 Scheduling and productivity software package
Additional classification ( cpv ): 48316000 Presentation software package
Additional classification ( cpv ): 48332000 Scheduling software package

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.5 Value

Estimated value excluding VAT : 120 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Other
Name : Please see CfT for more information.

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 23/12/2024 15:00 +00:00
Information about public opening :
Opening date : 23/12/2024 15:30 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Policing Authority
Organisation receiving requests to participate : Policing Authority
Organisation processing tenders : Policing Authority
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : Policing Authority
Registration number : The Policing Authority
Postal address : 90 North King Street, Floor 4
Town : Dublin
Postcode : D07 N7CV
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 018589090
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 025ea639-77d8-45bd-9055-4b23e0f674a6 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 13/11/2024 14:25 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00697098-2024
OJ S issue number : 223/2024
Publication date : 15/11/2024