1.1 Buyer
Official name
:
SmartPly Europe DAC
Legal type of the buyer
:
Public undertaking
Request for Tender for a Custom Service Provider at Medite Europe DAC + SmartPly Europe DAC '25
Medite SmartPly are seeking tender submissions from suitably qualified Customs Service Providers to manage + administer all export and import declarations. The scope will cover all export declarations dispatched from Medite + SmartPly operations in Clonmel and Belview Port. Export declarations will cover all dispatches worldwide that require advance customs …
CPV: 63524000 Transport document preparation services, 60640000 Shipping operations, 72230000 Custom software development services
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Request for Tender for a Custom Service Provider at Medite Europe DAC + SmartPly Europe DAC '25
Description
:
Medite SmartPly are seeking tender submissions from suitably qualified Customs Service Providers to manage + administer all export and import declarations. The scope will cover all export declarations dispatched from Medite + SmartPly operations in Clonmel and Belview Port. Export declarations will cover all dispatches worldwide that require advance customs declarations procedures. The average volume of export declarations each month is c.800 in total or c.9,600* declarations annually. This volume of declarations is subject to change depending on market demands or peak and trough periods. On regular occasions our R+D dept. require samples to be exported + imported which would also come under this scope. Volumes are minimal, c. 2-3 per month. The customs outsourcing responsibility will also include all import declarations for incoming goods to Medite and SmartPly. MS stores function is currently outsourced to Eriks who are responsible for purchasing Engineering and Process related goods and may be in contact with the successful outsourcing company to arrange import clearance for these goods on behave of MS. In addition to imports for Medite SmartPly materials into the Rep of Ireland the successful party will complete import declarations into GB for our customers when purchasing Medite SmartPly goods as required. We complete the GB import declarations for c.85 of our GB based customers (as at Jan 2025)9,300 Import declarations annually. *Indicative Volumes. Candidates must exhibit from a broad company perspective their expertise, knowledge and IT Capabilities to deliver this service. However, this part of the tender process will examine specific details regarding these capabilities. Such as: - Order Dispatch Requirements are: Day 1 Medite SmartPly (MS) books the required freight. Day 2 Hauliers confirm bookings + provide key customs information (vessels, routing etc.) (EDI) – MS / SP (Service Provider) Routing loaded into our ERP system (EDI) - SP Order loaded at Medite or SmartPly - MS Commercial invoice generated and issued to the Customs Agent - SP Customs Clearance process completed by the Customs Agent. Movement Reference Number (MRN), Pre-Boarding Notice (PBN) + Goods Movement Reference (GMR) issued to MS + Haulier by the Customs Agent (EDI). Commercial invoice (fully complete) issued to our customer.(DAP Incoterms at present) For GB Customers who have assigned the import clearance process to Medite SmartPly / their appointed customs agent – completion of the import clearance process in full before arrival to the Irish Port of Export* The KPI measure is to complete the export + import clearances (import when applicable) within a 1-hour period from dispatch from Medite SmartPly. This ensures full customs clearance before the goods arrive at the Irish Port of exit with zero customs related delays for trucks to enter the port. Medite Smartply are seeking EDI solutions to Streamline our process, please provide an EDI (Electronic Data Interchange) option for the swift transfer of data from Medite SmartPly dispatches to the Customs Provider to ensure an efficient and professional process. Please share this EDI in flow chart format so a step-by-step approach is clearly defined. At the date of this tender (Feb 2025) all of MEDITE SMARTPLY products are covered under five separate HS tariff/commodity codes only. Based on the scope of requirements we are looking for suitably qualified personnel dedicated to the Medite SmartPly account to deliver this service. We are seeking specific experience and qualifications of your nominated personnel so we can assess their suitability. CV’s will be GDPR protected and held confidentially. The contract will initially be for 3 years with an extension option to a further 1 year pending Performance ***Please see Tender Document attached for the full and Complete Scope of works***
Procedure identifier
:
0e7d74fe-54b8-4154-95a7-3cb37bc29d7d
Type of procedure
:
Open
Main features of the procedure
:
Tender Document
2.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
63524000
Transport document preparation services
Additional classification
(
cpv
):
60640000
Shipping operations
Additional classification
(
cpv
):
72230000
Custom software development services
2.1.2 Place of performance
Country subdivision (NUTS)
:
Dublin
(
IE061
)
Country
:
Ireland
2.1.3 Value
Estimated value excluding VAT
:
450 000
Euro
2.1.4 General information
Legal basis
:
Directive 2014/24/EU
5. Lot
5.1 Lot technical ID : LOT-0001
Title
:
Request for Tender for a Custom Service Provider at Medite Europe DAC + SmartPly Europe DAC '25
Description
:
Medite SmartPly are seeking tender submissions from suitably qualified Customs Service Providers to manage + administer all export and import declarations. The scope will cover all export declarations dispatched from Medite + SmartPly operations in Clonmel and Belview Port. Export declarations will cover all dispatches worldwide that require advance customs declarations procedures. The average volume of export declarations each month is c.800 in total or c.9,600* declarations annually. This volume of declarations is subject to change depending on market demands or peak and trough periods. On regular occasions our R+D dept. require samples to be exported + imported which would also come under this scope. Volumes are minimal, c. 2-3 per month. The customs outsourcing responsibility will also include all import declarations for incoming goods to Medite and SmartPly. MS stores function is currently outsourced to Eriks who are responsible for purchasing Engineering and Process related goods and may be in contact with the successful outsourcing company to arrange import clearance for these goods on behave of MS. In addition to imports for Medite SmartPly materials into the Rep of Ireland the successful party will complete import declarations into GB for our customers when purchasing Medite SmartPly goods as required. We complete the GB import declarations for c.85 of our GB based customers (as at Jan 2025)9,300 Import declarations annually. *Indicative Volumes. Candidates must exhibit from a broad company perspective their expertise, knowledge and IT Capabilities to deliver this service. However, this part of the tender process will examine specific details regarding these capabilities. Such as: - Order Dispatch Requirements are: Day 1 Medite SmartPly (MS) books the required freight. Day 2 Hauliers confirm bookings + provide key customs information (vessels, routing etc.) (EDI) – MS / SP (Service Provider) Routing loaded into our ERP system (EDI) - SP Order loaded at Medite or SmartPly - MS Commercial invoice generated and issued to the Customs Agent - SP Customs Clearance process completed by the Customs Agent. Movement Reference Number (MRN), Pre-Boarding Notice (PBN) + Goods Movement Reference (GMR) issued to MS + Haulier by the Customs Agent (EDI). Commercial invoice (fully complete) issued to our customer.(DAP Incoterms at present) For GB Customers who have assigned the import clearance process to Medite SmartPly / their appointed customs agent – completion of the import clearance process in full before arrival to the Irish Port of Export* The KPI measure is to complete the export + import clearances (import when applicable) within a 1-hour period from dispatch from Medite SmartPly. This ensures full customs clearance before the goods arrive at the Irish Port of exit with zero customs related delays for trucks to enter the port. Medite Smartply are seeking EDI solutions to Streamline our process, please provide an EDI (Electronic Data Interchange) option for the swift transfer of data from Medite SmartPly dispatches to the Customs Provider to ensure an efficient and professional process. Please share this EDI in flow chart format so a step-by-step approach is clearly defined. At the date of this tender (Feb 2025) all of MEDITE SMARTPLY products are covered under five separate HS tariff/commodity codes only. Based on the scope of requirements we are looking for suitably qualified personnel dedicated to the Medite SmartPly account to deliver this service. We are seeking specific experience and qualifications of your nominated personnel so we can assess their suitability. CV’s will be GDPR protected and held confidentially. The contract will initially be for 3 years with an extension option to a further 1 year pending Performance ***Please see Tender Document attached for the full and Complete Scope of works***
Internal identifier
:
0
5.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
63524000
Transport document preparation services
Additional classification
(
cpv
):
60640000
Shipping operations
Additional classification
(
cpv
):
72230000
Custom software development services
5.1.2 Place of performance
Country subdivision (NUTS)
:
Dublin
(
IE061
)
Country
:
Ireland
Additional information
:
5.1.5 Value
Estimated value excluding VAT
:
450 000
Euro
5.1.6 General information
Reserved participation
:
Participation is not reserved.
Procurement Project not financed with EU Funds.
5.1.7 Strategic procurement
Aim of strategic procurement
:
No strategic procurement
5.1.11 Procurement documents
Languages in which the procurement documents are officially available
:
English
Languages in which the procurement documents (or their parts) are unofficially available
:
English
Deadline for requesting additional information
:
25/02/2025
15:00 +00:00
Address of the procurement documents
:
https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=5098162
5.1.12 Terms of procurement
Terms of submission
:
Electronic submission
:
Required
Languages in which tenders or requests to participate may be submitted
:
English
Electronic catalogue
:
Not allowed
Tenderers may submit more than one tender
:
Not allowed
Deadline for receipt of tenders
:
04/03/2025
15:00 +00:00
Information about public opening
:
Opening date
:
04/03/2025
00:30 +00:00
Terms of contract
:
The execution of the contract must be performed within the framework of sheltered
employment programmes
:
Not yet known
5.1.15 Techniques
Framework agreement
:
No framework agreement
Information about the dynamic purchasing system
:
No dynamic purchase system
5.1.16 Further information, mediation and review
Review organisation
:
The High Court of Ireland
-
Organisation providing offline access to the procurement documents
:
SmartPly Europe DAC
-
Organisation receiving requests to participate
:
SmartPly Europe DAC
-
Organisation processing tenders
:
SmartPly Europe DAC
-
8. Organisations
8.1 ORG-0001
Official name
:
SmartPly Europe DAC
Registration number
:
Smartply Europe DAC
Postal address
:
Bellview
Town
:
Slieveure
Postcode
:
X91 PX75
Country subdivision (NUTS)
:
Dublin
(
IE061
)
Country
:
Ireland
Telephone
:
051 831427
Roles of this organisation
:
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
8.1 ORG-0002
Official name
:
The High Court of Ireland
Registration number
:
The High Court of Ireland
Department
:
The High Court of Ireland
Postal address
:
Four Courts, Inns Quay, Dublin 7
Town
:
Dublin
Postcode
:
D07 WDX8
Country subdivision (NUTS)
:
Dublin
(
IE061
)
Country
:
Ireland
Telephone
:
+353 1 8886000
Roles of this organisation
:
Review organisation
8.1 ORG-0003
Official name
:
European Dynamics S.A.
Registration number
:
002024901000
Department
:
European Dynamics S.A.
Town
:
Athens
Postcode
:
15125
Country subdivision (NUTS)
:
Βόρειος Τομέας Αθηνών
(
EL301
)
Country
:
Greece
Telephone
:
+30 2108094500
Roles of this organisation
:
TED eSender
Notice information
Notice identifier/version
:
1014726b-35ec-41b6-b385-6f8121887ba2
-
01
Form type
:
Competition
Notice type
:
Contract notice – light regime
Notice dispatch date
:
11/02/2025
10:17 +00:00
Languages in which this notice is officially available
:
English
Notice publication number
:
00095659-2025
OJ S issue number
:
30/2025
Publication date
:
12/02/2025