Rental and Cleaning Workwear 2024

Bus Átha Cliath has an ongoing need for the supply and maintenance of robust workwear for craftworkers and support staff in the engineering department. It is intended that BÁC will undertake a procurement competition to appoint a provider to undertake this requirement using a Framework Agreement This agreement will include …

CPV: 98312000 Textile-cleaning services, 18130000 Special workwear, 18140000 Workwear accessories, 18100000 Occupational clothing, special workwear and accessories, 39525800 Cleaning cloths, 98311200 Laundry-operation services, 98311000 Laundry-collection services
Place of execution:
Rental and Cleaning Workwear 2024
Awarding body:
Dublin Bus / Bus Atha Cliath
Award number:
0

1. Buyer

1.1 Buyer

Official name : Dublin Bus / Bus Atha Cliath
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : Rental and Cleaning Workwear 2024
Description : Bus Átha Cliath has an ongoing need for the supply and maintenance of robust workwear for craftworkers and support staff in the engineering department. It is intended that BÁC will undertake a procurement competition to appoint a provider to undertake this requirement using a Framework Agreement This agreement will include the supply of flame retardant workwear – the successful Tenderer will provide options to staff will include coveralls, work jackets, work trousers and bib and brace style trousers. BÁC has outlined in the specifications the required EN Standards to which the workwear must conform. Tenderers will be required to provide evidence as part of their Tender submission to verify through independent certificates, test reports and other data that their product offering meets these minimum requirements. Items will be appropriately CE marked, be supplied with relevant User Information on initial delivery, and the CE labels will remain legible for the duration of the product life. Each member of staff will issued 5 x sets of workwear (e.g. 5 x coveralls OR 5 x trousers and 5 x jackets OR a combination) which will require a comprehensive laundry service. The service element of the agreement will require a weekly collection and re-delivery service, cleaning, repair and maintenance services, using processes which support the continued conformity of the workwear to the required EN Standards. There is also a requirement for a track and trace service through the barcodes in the garments and provision of regular reporting and / or an online portal where this information can be accessed. In addition, BÁC has a small quantity of Electric Arc rated products used in the training department as pooled/shared stock (i.e. not personal issue). These items are not required to be supplied by the successful Tenderer, but a cost for ad hoc cleaning and maintenance services will be required. This will include collection and return to a single location and a requirement for items to be barcoded. Tenderers should note that whilst Electric Arc protection for all staff is not a current requirement, during the term of the contract the requirement for Electric Arc rated workwear may expand subject to increased use of electric vehicles in the BÁC network and any updates in Regulatory requirements and or BÁC updated risk assessments. Under these circumstances, BÁC reserves the right to amend the technical specification to incorporate Electric Arc protection. BAC has an on-going requirement for apprentice mechanics to be provided with workwear, which requires the successful Tenderer to measure the apprentices on the first day of their induction week and when completing this measuring on their first day, must provide minimum of 2 temporary overalls (boiler suits) on that same day so they are able to complete their training for the rest of the week. The Human Resources Dept in Dublin Bus can provide the sizes for these temporary overalls to the work wear provider in advance of this first day. Tenderers will be required to explain how they will manage this element of the service, which is required once a year. Approx number of apprentice mechanics recruited each year varies between approx. 15 to 25 apprentices and their induction weeks span over a number of consecutive weeks” The maximum duration of this Framework Agreement is three (3) years there may be an additional 16 weeks required for lead in for new set of workwear and there is no intention to extend this.
Procedure identifier : 2495b2d2-66d7-43c1-9ba0-c858fe6d36cf
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98312000 Textile-cleaning services
Additional classification ( cpv ): 18130000 Special workwear
Additional classification ( cpv ): 18140000 Workwear accessories
Additional classification ( cpv ): 18100000 Occupational clothing, special workwear and accessories
Additional classification ( cpv ): 39525800 Cleaning cloths
Additional classification ( cpv ): 98311200 Laundry-operation services
Additional classification ( cpv ): 98311000 Laundry-collection services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Maximum value of the framework agreement : 2 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 0

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Rental and Cleaning Workwear 2024
Description : Bus Átha Cliath has an ongoing need for the supply and maintenance of robust workwear for craftworkers and support staff in the engineering department. It is intended that BÁC will undertake a procurement competition to appoint a provider to undertake this requirement using a Framework Agreement This agreement will include the supply of flame retardant workwear – the successful Tenderer will provide options to staff will include coveralls, work jackets, work trousers and bib and brace style trousers. BÁC has outlined in the specifications the required EN Standards to which the workwear must conform. Tenderers will be required to provide evidence as part of their Tender submission to verify through independent certificates, test reports and other data that their product offering meets these minimum requirements. Items will be appropriately CE marked, be supplied with relevant User Information on initial delivery, and the CE labels will remain legible for the duration of the product life. Each member of staff will issued 5 x sets of workwear (e.g. 5 x coveralls OR 5 x trousers and 5 x jackets OR a combination) which will require a comprehensive laundry service. The service element of the agreement will require a weekly collection and re-delivery service, cleaning, repair and maintenance services, using processes which support the continued conformity of the workwear to the required EN Standards. There is also a requirement for a track and trace service through the barcodes in the garments and provision of regular reporting and / or an online portal where this information can be accessed. In addition, BÁC has a small quantity of Electric Arc rated products used in the training department as pooled/shared stock (i.e. not personal issue). These items are not required to be supplied by the successful Tenderer, but a cost for ad hoc cleaning and maintenance services will be required. This will include collection and return to a single location and a requirement for items to be barcoded. Tenderers should note that whilst Electric Arc protection for all staff is not a current requirement, during the term of the contract the requirement for Electric Arc rated workwear may expand subject to increased use of electric vehicles in the BÁC network and any updates in Regulatory requirements and or BÁC updated risk assessments. Under these circumstances, BÁC reserves the right to amend the technical specification to incorporate Electric Arc protection. BAC has an on-going requirement for apprentice mechanics to be provided with workwear, which requires the successful Tenderer to measure the apprentices on the first day of their induction week and when completing this measuring on their first day, must provide minimum of 2 temporary overalls (boiler suits) on that same day so they are able to complete their training for the rest of the week. The Human Resources Dept in Dublin Bus can provide the sizes for these temporary overalls to the work wear provider in advance of this first day. Tenderers will be required to explain how they will manage this element of the service, which is required once a year. Approx number of apprentice mechanics recruited each year varies between approx. 15 to 25 apprentices and their induction weeks span over a number of consecutive weeks” The maximum duration of this Framework Agreement is three (3) years there may be an additional 16 weeks required for lead in for new set of workwear and there is no intention to extend this.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98312000 Textile-cleaning services
Additional classification ( cpv ): 18130000 Special workwear
Additional classification ( cpv ): 18140000 Workwear accessories
Additional classification ( cpv ): 18100000 Occupational clothing, special workwear and accessories
Additional classification ( cpv ): 39525800 Cleaning cloths
Additional classification ( cpv ): 98311200 Laundry-operation services
Additional classification ( cpv ): 98311000 Laundry-collection services

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.5 Value

Estimated value excluding VAT : 2 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Technical and professional ability

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of expressions of interest : 19/10/2024 00:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing additional information about the procurement procedure : Dublin Bus / Bus Atha Cliath
Organisation providing offline access to the procurement documents : Dublin Bus / Bus Atha Cliath
Organisation receiving requests to participate : Dublin Bus / Bus Atha Cliath
Organisation processing tenders : Dublin Bus / Bus Atha Cliath
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : Dublin Bus / Bus Atha Cliath
Registration number : 119569
Postal address : 21 Phibsboro Road Dublin 7
Town : Dublin
Postcode : D07 F77P
Country : Ireland
Telephone : 017033182
Internet address : https://www.dublinbus.ie/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 412f64e7-40f9-41d1-9267-ec898483e723 - 01
Form type : Competition
Notice type : Prior information notice or a periodic indicative notice used as a call for competition – standard regime
Notice dispatch date : 18/10/2024 17:17 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00640821-2024
OJ S issue number : 206/2024
Publication date : 22/10/2024