Contract award notice - Procurement of a joint system for case handling, documentation management and archive.

Procurement of software that shall be provided as a service (SaaS) that shall cover use rights, operation, maintenance and implementation of a ready developed system for use in the Norwegian market. Procurement of software that shall be provided as a service (SaaS) that shall cover use rights, operation, maintenance and …

CPV: 39132000 Filing systems, 48000000 Software package and information systems, 48219000 Miscellaneous networking software package, 48220000 Internet and intranet software package, 48311000 Document management software package, 48329000 Imaging and archiving system, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72212311 Document management software development services, 72212781 System management software development services, 72212782 Storage management software development services, 72260000 Software-related services, 72300000 Data services
Place of execution:
Contract award notice - Procurement of a joint system for case handling, documentation management and archive.
Awarding body:
Indigo IKT IKS
Award number:
24/6658

1. Buyer

1.1 Buyer

Official name : Indigo IKT IKS
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Hamar kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Stange kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Løten kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Kongsvinger kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Nord-Odal kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Sør-Odal kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Grue kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Hias IKS
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Givas IKS
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Contract award notice - Procurement of a joint system for case handling, documentation management and archive.
Description : Procurement of software that shall be provided as a service (SaaS) that shall cover use rights, operation, maintenance and implementation of a ready developed system for use in the Norwegian market.
Procedure identifier : d2311781-20ad-407d-be2c-a0ded67067f6
Previous notice : c5c7975e-69d9-4910-ad30-f8298b7235a0-01
Internal identifier : 24/6658
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The Indigo cooperation currently uses two different solutions for case archives. Both to take care of the need to replace the current case archive system ESA, but also to achieve the cooperation ́s strategic aims, a project has been initiated to establish a joint case archive with three procurements of solutions for the municipality's case handling.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 39132000 Filing systems
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48219000 Miscellaneous networking software package
Additional classification ( cpv ): 48220000 Internet and intranet software package
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48329000 Imaging and archiving system
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72212311 Document management software development services
Additional classification ( cpv ): 72212781 System management software development services
Additional classification ( cpv ): 72212782 Storage management software development services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72300000 Data services

2.1.2 Place of performance

Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Contract award notice - Procurement of a joint system for case handling, documentation management and archive.
Description : Procurement of software that shall be provided as a service (SaaS) that shall cover use rights, operation, maintenance and implementation of a ready developed system for use in the Norwegian market.
Internal identifier : 24/6658

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 39132000 Filing systems
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48219000 Miscellaneous networking software package
Additional classification ( cpv ): 48220000 Internet and intranet software package
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48329000 Imaging and archiving system
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72212311 Document management software development services
Additional classification ( cpv ): 72212781 System management software development services
Additional classification ( cpv ): 72212782 Storage management software development services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72300000 Data services
Options :
Description of the options : Automatic extension for one year at a time until notice is given on the contract.

5.1.2 Place of performance

Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 3 Year

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Quality of the offered system
Description :
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name : Quality of establishment of the service
Description :
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Quality of operation and maintenance.
Description :
Weight (percentage, exact) : 10
Criterion :
Type : Price
Name : Price
Description :
Weight (percentage, exact) : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Østre Innlandet Tingrett
Organisation providing offline access to the procurement documents : Inventura AS

6. Results

Value of all contracts awarded in this notice : 26 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Sikri AS
Tender :
Tender identifier : Sikri AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Sikri AS
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 4

8. Organisations

8.1 ORG-0001

Official name : Inventura AS
Registration number : 983351417
Postal address : Solheimsgaten 15
Town : Bergen
Postcode : 5058
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Irmelin Hjørnevik
Telephone : +47 55134480
Internet address : https://www.inventura.no
Roles of this organisation :
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Østre Innlandet Tingrett
Registration number : 926723669
Postal address : Østregate 41
Town : Hamar
Postcode : 2317
Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Telephone : 92782700
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Indigo IKT IKS
Registration number : 930283487
Town : Ottestad
Postcode : 2312
Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Telephone : 62561750
Roles of this organisation :
Buyer
Group leader

8.1 ORG-0004

Official name : Hamar kommune
Registration number : 970540008
Town : Hamar
Country : Norway
Telephone : 62563000
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Stange kommune
Registration number : 920169717
Town : Stange
Country : Norway
Telephone : 62562000
Roles of this organisation :
Buyer

8.1 ORG-0006

Official name : Løten kommune
Registration number : 964950679
Town : Løten
Country : Norway
Telephone : 62564000
Roles of this organisation :
Buyer

8.1 ORG-0007

Official name : Kongsvinger kommune
Registration number : 944117784
Town : Kongsvinger
Country : Norway
Telephone : 62874000
Roles of this organisation :
Buyer

8.1 ORG-0008

Official name : Nord-Odal kommune
Registration number : 964950768
Town : Nord-Odal
Country : Norway
Telephone : 62978100
Roles of this organisation :
Buyer

8.1 ORG-0009

Official name : Sør-Odal kommune
Registration number : 964947716
Town : Sør-Odal
Country : Norway
Telephone : 62968000
Roles of this organisation :
Buyer

8.1 ORG-0010

Official name : Grue kommune
Registration number : 964948143
Town : Kirkenær
Country : Norway
Telephone : 62942000
Roles of this organisation :
Buyer

8.1 ORG-0011

Official name : Hias IKS
Registration number : 947293265
Town : Ottestad
Country : Norway
Telephone : 45 97 55 00
Roles of this organisation :
Buyer

8.1 ORG-0012

Official name : Givas IKS
Registration number : 989016245
Town : Kongsvinger
Country : Norway
Telephone : 62874200
Roles of this organisation :
Buyer

8.1 ORG-0013

Official name : Sikri AS
Registration number : 922308055
Postal address : Dronning Mauds gate 10
Town : Oslo
Postcode : 0250
Country : Norway
Contact point : Sikri AS
Telephone : 90530049
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 6aa73243-e21e-4ef5-8631-e4f6d4c0921b - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 28/01/2025 13:11 +00:00
Notice dispatch date (eSender) : 28/01/2025 13:40 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00061413-2025
OJ S issue number : 20/2025
Publication date : 29/01/2025