Purchase of HPC Computational and Data Storage infrastructure for the EMME-CARE Teaming project, with reference number CyI/EMME-CARE/HPCF/Cluster-Storage/2024

The Cyprus Institute (CyI) seeks to acquire high-performance computing (HPC) hardware that includes compute nodes and associated equipment, as well as HPC data storage hardware and related components. These resources will be deployed for scientific applications aimed at addressing research challenges in climate and atmospheric studies. The total available budget …

CPV: 30200000 Computer equipment and supplies, 48820000 Servers, 30233132 Hard-disk drives
Deadline:
Dec. 10, 2024, noon
Deadline type:
Submitting a bid
Place of execution:
Purchase of HPC Computational and Data Storage infrastructure for the EMME-CARE Teaming project, with reference number CyI/EMME-CARE/HPCF/Cluster-Storage/2024
Awarding body:
THE CYPRUS INSTITUTE
Award number:
CyI/EMME-CARE/HPCF/Cluster-Storage/2024

1. Buyer

1.1 Buyer

Official name : THE CYPRUS INSTITUTE
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Purchase of HPC Computational and Data Storage infrastructure for the EMME-CARE Teaming project, with reference number CyI/EMME-CARE/HPCF/Cluster-Storage/2024
Description : The Cyprus Institute (CyI) seeks to acquire high-performance computing (HPC) hardware that includes compute nodes and associated equipment, as well as HPC data storage hardware and related components. These resources will be deployed for scientific applications aimed at addressing research challenges in climate and atmospheric studies. The total available budget for all required hardware is €504,201.68 + VAT. This purchase is fully funded by the European Union Horizon2020 – Teaming Project EMME-CARE. The acquisition of the required hardware will take place through an open tender procedure into Lots (with estimated budget for each lot) as follows: LOT 1 - Compute Nodes: estimated budget €282,000.00 +VAT. LOT 2 - Storage Servers and NVME: estimated budget €153,000.00 +VAT LOT 3 - JBOD and HDD: estimated budget €69,000.00 +VAT The estimated budget per Lot is based on the total maximum available budget. Tenderers are invited to submit their offers for one or more lots.
Procedure identifier : 968cd06b-2a29-4e06-8b30-654cb058632a
Internal identifier : CyI/EMME-CARE/HPCF/Cluster-Storage/2024
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 48820000 Servers
Additional classification ( cpv ): 30233132 Hard-disk drives

2.1.2 Place of performance

Country subdivision (NUTS) : Κύπρος ( CY000 )
Country : Cyprus

2.1.3 Value

Estimated value excluding VAT : 504 201,68 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 3

2.1.6 Grounds for exclusion

Corruption : Corruption
Participation in a criminal organisation : Participation in a criminal organisation
Money laundering or terrorist financing : Money laundering or terrorist financing
Fraud : Fraud
Child labour and other forms of trafficking in human beings : Child labour and other forms of trafficking in human beings
Terrorist offences or offences linked to terrorist activities : Terrorist offences or offences linked to terrorist activities

5. Lot

5.1 Lot technical ID : LOT-0001

Title : LOT 1 - Compute Nodes
Description : The Cyprus Institute (CyI) seeks to acquire high-performance computing (HPC) hardware that includes compute nodes and associated equipment, as well as HPC data storage hardware and related components. These resources will be deployed for scientific applications aimed at addressing research challenges in climate and atmospheric studies. The total available budget for all required hardware is €504,201.68 + VAT. This purchase is fully funded by the European Union Horizon2020 – Teaming Project EMME-CARE. The acquisition of the required hardware will take place through an open tender procedure into Lots (with estimated budget for each lot) as follows: LOT 1 - Compute Nodes: estimated budget €282,000.00 +VAT. LOT 2 - Storage Servers and NVME: estimated budget €153,000.00 +VAT LOT 3 - JBOD and HDD: estimated budget €69,000.00 +VAT The estimated budget per Lot is based on the total maximum available budget. Tenderers are invited to submit their offers for one or more lots.
Internal identifier : CyI/EMME-CARE/HPCF/Cluster-Storage/2024

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 48820000 Servers
Additional classification ( cpv ): 30233132 Hard-disk drives

5.1.2 Place of performance

Country subdivision (NUTS) : Κύπρος ( CY000 )
Country : Cyprus
Additional information :

5.1.5 Value

Estimated value excluding VAT : 504 201,68 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Criterion :
Type : Technical and professional ability
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Information about the second stage of a two-stage procedure :
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 10/12/2024 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 10/12/2024 12:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Information about review deadlines : 1. Every interested economic operator who has or had an interest in being awarded the Contract and who has sustained or is likely to sustain a loss as a result of an act or decision of the Contracting Authority which precedes the signature of the Contract and for which it is alleged that it violates any provision of the legislation in force, has the right to file a recourse to the Tenders Review Authority in accordance with the provisions of the Law on the Review Procedures concerning the Award of Public Contracts of 2010 (Law 104(I)/2010). 2. To file a recourse to the Tenders Review Authority, the applicant must pay a non-refundable fee which is deposited into the General Government Account. More details are given in the Website of the Tenders Review Authority ( www.tra.gov.cy) 3. Regarding the manner and procedure for filing recourses, the manner in which these are examined and the procedure for the issue of the relevant rulings, the provisions of the Law on the Review Procedures concerning the Award of Public Contracts of 2010 (Law 104(I)/2010) shall apply.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Tenders Review Authority
Organisation providing additional information about the procurement procedure : THE CYPRUS INSTITUTE
Organisation providing offline access to the procurement documents : THE CYPRUS INSTITUTE
Organisation receiving requests to participate : THE CYPRUS INSTITUTE
Organisation processing tenders : THE CYPRUS INSTITUTE

5.1 Lot technical ID : LOT-0002

Title : LOT 2 - Storage Servers and NVME
Description : The Cyprus Institute (CyI) seeks to acquire high-performance computing (HPC) hardware that includes compute nodes and associated equipment, as well as HPC data storage hardware and related components. These resources will be deployed for scientific applications aimed at addressing research challenges in climate and atmospheric studies. The total available budget for all required hardware is €504,201.68 + VAT. This purchase is fully funded by the European Union Horizon2020 – Teaming Project EMME-CARE. The acquisition of the required hardware will take place through an open tender procedure into Lots (with estimated budget for each lot) as follows: LOT 1 - Compute Nodes: estimated budget €282,000.00 +VAT. LOT 2 - Storage Servers and NVME: estimated budget €153,000.00 +VAT LOT 3 - JBOD and HDD: estimated budget €69,000.00 +VAT The estimated budget per Lot is based on the total maximum available budget. Tenderers are invited to submit their offers for one or more lots.
Internal identifier : CyI/EMME-CARE/HPCF/Cluster-Storage/2024

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 48820000 Servers
Additional classification ( cpv ): 30233132 Hard-disk drives

5.1.2 Place of performance

Country subdivision (NUTS) : Κύπρος ( CY000 )
Country : Cyprus
Additional information :

5.1.5 Value

Estimated value excluding VAT : 504 201,68 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Information about the second stage of a two-stage procedure :
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 10/12/2024 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 10/12/2024 12:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Information about review deadlines : 1. Every interested economic operator who has or had an interest in being awarded the Contract and who has sustained or is likely to sustain a loss as a result of an act or decision of the Contracting Authority which precedes the signature of the Contract and for which it is alleged that it violates any provision of the legislation in force, has the right to file a recourse to the Tenders Review Authority in accordance with the provisions of the Law on the Review Procedures concerning the Award of Public Contracts of 2010 (Law 104(I)/2010). 2. To file a recourse to the Tenders Review Authority, the applicant must pay a non-refundable fee which is deposited into the General Government Account. More details are given in the Website of the Tenders Review Authority ( www.tra.gov.cy) 3. Regarding the manner and procedure for filing recourses, the manner in which these are examined and the procedure for the issue of the relevant rulings, the provisions of the Law on the Review Procedures concerning the Award of Public Contracts of 2010 (Law 104(I)/2010) shall apply.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Tenders Review Authority
Organisation providing additional information about the procurement procedure : THE CYPRUS INSTITUTE
Organisation providing offline access to the procurement documents : THE CYPRUS INSTITUTE
Organisation receiving requests to participate : THE CYPRUS INSTITUTE
Organisation processing tenders : THE CYPRUS INSTITUTE

5.1 Lot technical ID : LOT-0003

Title : LOT 3 - JBOD and HDD
Description : The Cyprus Institute (CyI) seeks to acquire high-performance computing (HPC) hardware that includes compute nodes and associated equipment, as well as HPC data storage hardware and related components. These resources will be deployed for scientific applications aimed at addressing research challenges in climate and atmospheric studies. The total available budget for all required hardware is €504,201.68 + VAT. This purchase is fully funded by the European Union Horizon2020 – Teaming Project EMME-CARE. The acquisition of the required hardware will take place through an open tender procedure into Lots (with estimated budget for each lot) as follows: LOT 1 - Compute Nodes: estimated budget €282,000.00 +VAT. LOT 2 - Storage Servers and NVME: estimated budget €153,000.00 +VAT LOT 3 - JBOD and HDD: estimated budget €69,000.00 +VAT The estimated budget per Lot is based on the total maximum available budget. Tenderers are invited to submit their offers for one or more lots.
Internal identifier : CyI/EMME-CARE/HPCF/Cluster-Storage/2024

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 48820000 Servers
Additional classification ( cpv ): 30233132 Hard-disk drives

5.1.2 Place of performance

Country subdivision (NUTS) : Κύπρος ( CY000 )
Country : Cyprus
Additional information :

5.1.5 Value

Estimated value excluding VAT : 504 201,68 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Information about the second stage of a two-stage procedure :
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 10/12/2024 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 10/12/2024 12:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Information about review deadlines : 1. Every interested economic operator who has or had an interest in being awarded the Contract and who has sustained or is likely to sustain a loss as a result of an act or decision of the Contracting Authority which precedes the signature of the Contract and for which it is alleged that it violates any provision of the legislation in force, has the right to file a recourse to the Tenders Review Authority in accordance with the provisions of the Law on the Review Procedures concerning the Award of Public Contracts of 2010 (Law 104(I)/2010). 2. To file a recourse to the Tenders Review Authority, the applicant must pay a non-refundable fee which is deposited into the General Government Account. More details are given in the Website of the Tenders Review Authority ( www.tra.gov.cy) 3. Regarding the manner and procedure for filing recourses, the manner in which these are examined and the procedure for the issue of the relevant rulings, the provisions of the Law on the Review Procedures concerning the Award of Public Contracts of 2010 (Law 104(I)/2010) shall apply.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Tenders Review Authority
Organisation providing additional information about the procurement procedure : THE CYPRUS INSTITUTE
Organisation providing offline access to the procurement documents : THE CYPRUS INSTITUTE
Organisation receiving requests to participate : THE CYPRUS INSTITUTE
Organisation processing tenders : THE CYPRUS INSTITUTE

8. Organisations

8.1 ORG-0001

Official name : THE CYPRUS INSTITUTE
Registration number : 4261
Postal address : Κωνσταντίνου Καβάφη 20
Town : Αγλαντζιά, Λευκωσία
Postcode : 2121
Country : Cyprus
Contact point : Procurement Office
Telephone : +357 22208700
Fax : +357 22208625
Internet address : https://www.cyi.ac.cy
Information exchange endpoint (URL) : https://www.eprocurement.gov.cy/epps
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Tenders Review Authority
Registration number : 1432
Postal address : 81-83 Griva Digeni Avenue, 2nd Floor, P.O. Box 24820
Town : Nicosia
Postcode : 1304
Country subdivision (NUTS) : Κύπρος ( CY000 )
Country : Cyprus
Contact point : Tenders Review Authority
Telephone : +357 22445100
Internet address : http://www.tra.gov.cy
Information exchange endpoint (URL) : https://www.eprocurement.gov.cy
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : a7455619-8a64-4756-a90a-5dd26775b93b - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 04/11/2024 16:41 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00674052-2024
OJ S issue number : 216/2024
Publication date : 06/11/2024