Purchase of an Optically Pumped Magnetometer for Magnetoencephalography

The call for tenders is held as a public tender procedure in accordance with section 56 of the Danish Public Procurement Act (cf. Consolidated Act no. 10 of 06/01/2023), which means that all interested Tenderers have the opportunity to submit bids in response to this call for tenders The call …

CPV: 33000000 Medical equipments, pharmaceuticals and personal care products, 33110000 Imaging equipment for medical, dental and veterinary use
Deadline:
Jan. 2, 2025, 1 p.m.
Deadline type:
Submitting a bid
Place of execution:
Purchase of an Optically Pumped Magnetometer for Magnetoencephalography
Awarding body:
Aarhus Universitet
Award number:
2024-0664042

1. Buyer

1.1 Buyer

Official name : Aarhus Universitet
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Purchase of an Optically Pumped Magnetometer for Magnetoencephalography
Description : The call for tenders is held as a public tender procedure in accordance with section 56 of the Danish Public Procurement Act (cf. Consolidated Act no. 10 of 06/01/2023), which means that all interested Tenderers have the opportunity to submit bids in response to this call for tenders The call for tenders is for the purchase of an (1) Optically Pumped Magnetometer for Magnetoencephalography as well as the related services required, cf. Appendix 1 – Specification of requirements. The incoming tenders will be evaluated based on the best ratio between price (20% weight) and quality (80% weight). It must be emphasised that the Tenderer and the Contracting Authority will not be able to negotiate the bids submitted. The purpose of this call for tenders is to upgrade the magnetoencephalographic capabilities of the Center for Functionally Integrative Neuroscience (CFIN) at Aarhus University with an Optically Pumped Magnetometer for Magnetoencephalography that are able to comply with the requirements made by the Contracting Authority. It is of decisive importance to the Contracting Authority that, in their bids, the Tenderers focus on offering the highest quality in regard to the Competition Requirements (CR) in Appendix 1 – Specification of Requirements as cheaply as possible.
Procedure identifier : 67b80a6b-16df-47fb-a52e-3bf6055a4479
Internal identifier : 2024-0664042
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The call for tenders is held as a public tender procedure in accordance with section 56 of the Danish Public Procurement Act (cf. Consolidated Act no. 10 of 06/01/2023), which means that all interested Tenderers have the opportunity to submit bids in response to this call for tenders.

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 33000000 Medical equipments, pharmaceuticals and personal care products
Additional classification ( cpv ): 33110000 Imaging equipment for medical, dental and veterinary use

2.1.2 Place of performance

Postal address : Palle Juul-Jensens Boulevard 99
Town : Aarhus N
Postcode : 8200
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Aarhus University Hospital Røntgen og Skanning Room J115-104 (Entrance J, Level 1)

2.1.3 Value

Estimated value excluding VAT : 530 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the economic operator in in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Bankruptcy : Is the economic operator bankrupt? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Corruption : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator.
Arrangement with creditors : Is the economic operator in arrangement with creditors? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Participation in a criminal organisation : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).
Money laundering or terrorist financing : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15).
Fraud : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? Within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316, 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council of 5 April 2011 on preventing and combating trafficking in human beings and protecting its victims, and replacing Council Framework Decision 2002/629/JHA (OJ L 101, 15.4.2011, p. 1).
Insolvency : Is the economic operator the subject of insolvency or winding-up? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Assets being administered by liquidator : Are the assets of the economic operator being administered by a liquidator or by the court? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Can the economic operator confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award?
Conflict of interest due to its participation in the procurement procedure : Is the economic operator aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure?
Direct or indirect involvement in the preparation of this procurement procedure : Has the economic operator or an undertaking related to it advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure?
Guilty of grave professional misconduct : Is the economic operator guilty of grave professional misconduct? Where applicable, see definitions in national law, the relevant notice or the procurement documents.
Payment of social security contributions : Has the economic operator breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment?
Business activities are suspended : Are the business activities of the economic operator suspended? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Payment of taxes : Has the economic operator breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment?
Terrorist offences or offences linked to terrorist activities : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Articles 1 and 3 of Council Framework Decision of 13 June 2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). This exclusion ground also includes inciting or aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Purchase of an Optically Pumped Magnetometer for Magnetoencephalography
Description : The call for tenders is held as a public tender procedure in accordance with section 56 of the Danish Public Procurement Act (cf. Consolidated Act no. 10 of 06/01/2023), which means that all interested Tenderers have the opportunity to submit bids in response to this call for tenders The call for tenders is for the purchase of an (1) Optically Pumped Magnetometer for Magnetoencephalography as well as the related services required, cf. Appendix 1 – Specification of requirements. The incoming tenders will be evaluated based on the best ratio between price (20% weight) and quality (80% weight). It must be emphasised that the Tenderer and the Contracting Authority will not be able to negotiate the bids submitted. The purpose of this call for tenders is to upgrade the magnetoencephalographic capabilities of the Center for Functionally Integrative Neuroscience (CFIN) at Aarhus University with an Optically Pumped Magnetometer for Magnetoencephalography that are able to comply with the requirements made by the Contracting Authority. It is of decisive importance to the Contracting Authority that, in their bids, the Tenderers focus on offering the highest quality in regard to the Competition Requirements (CR) in Appendix 1 – Specification of Requirements as cheaply as possible.
Internal identifier : 2024-0664042

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 33000000 Medical equipments, pharmaceuticals and personal care products
Additional classification ( cpv ): 33110000 Imaging equipment for medical, dental and veterinary use
Quantity : 1
Options :
Description of the options : The Contracting Authority has included options on the following: Service Level Agreement, cf. Appendix 1 - Specification of Requirements - req. no. 54-64. Holder suitable for comfortable fetal MCG/MEG measurements from a pregnant abdomen during the second and third trimester, cf. Appendix 1 - Specification of requirements req. 65 An MEG-compatible bed for fetal MEG, cf. Appendix 1 - Specification of requirements req. 66 A visual stimulation system for fetal MEG, cf. Appendix 1 - Specification of requirements req. 67 A system for static compensation of the residual magnetic field inside the MSR, cf. Appendix 1 - Specification of requirements req. 68 A system for dynamic compensation of the residual magnetic field (homogenous and first order gradients), cf. Appendix 1 - Specification of requirements req. 69 Tenderers must provide a price for each option in Appendix 2 - Price list. If an option can not be offered, the highest price offered by the competitors + 25% will form the basis of the evaluation price for the given option.

5.1.2 Place of performance

Postal address : Palle Juul-Jensens Boulevard 99
Town : Aarhus N
Postcode : 8200
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Aarhus University Hospital Røntgen og Skanning Room J115-104 (Entrance J, Level 1)

5.1.3 Estimated duration

Other duration : Unknown

5.1.5 Value

Estimated value excluding VAT : 530 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Green Procurement Criteria : No Green Public Procurement criteria

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Criterion :
Type : Suitability to pursue the professional activity
Criterion :
Type : Technical and professional ability

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The weighted evaluation price for the system and the options, cf. Appendix 2 - Price list.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Quality
Description : A combined score of 0-8 based on the fulfillment of each the weighted competition requirements in Appendix 1 - Specification of requirements
Weight (percentage, exact) : 80
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 12/12/2024 13:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 02/01/2025 13:00 +00:00
Deadline until which the tender must remain valid : 4 Month
Information about public opening :
Opening date : 03/01/2025 08:00 +00:00
Additional information : It will not be possible to attend the opening of bids.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for udbud
Organisation providing additional information about the procurement procedure : Aarhus Universitet
Organisation providing offline access to the procurement documents : Aarhus Universitet
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
Organisation receiving requests to participate : Aarhus Universitet
Organisation processing tenders : Aarhus Universitet
TED eSender : Mercell Holding ASA

8. Organisations

8.1 ORG-0001

Official name : Aarhus Universitet
Registration number : 31119103
Postal address : Nordre Ringgade 1
Town : Aarhus C
Postcode : 8000
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Contact point : Tobias Gjerløff
Email : tog@au.dk
Telephone : 93508343
Internet address : https://www.au.dk/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Klagenævnet for udbud
Registration number : 37795526
Postal address : Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Klagenævnet for udbud
Telephone : +45 72405708
Information exchange endpoint (URL) : https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Konkurrence- og Forbrugerstyrelsen
Telephone : +45 41715000
Information exchange endpoint (URL) : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 7529d34b-9ca7-4fd9-829d-3a1915b3b140 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 22/11/2024 12:08 +00:00
Notice dispatch date (eSender) : 22/11/2024 12:12 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00717364-2024
OJ S issue number : 229/2024
Publication date : 25/11/2024