Purchase of a new library system Frosta library

The agreement applies to the library system for Frosta Library. Frosta library is a combination library, with responsibility for both the school library and public library. It is therefore important for us to have good solutions that can facilitate our work and that are user friendly both for us and …

CPV: 48161000 Library management system, 48000000 Software package and information systems, 48100000 Industry specific software package, 48160000 Library software package
Place of execution:
Purchase of a new library system Frosta library
Awarding body:
Frosta kommune
Award number:
2024/8443

1. Buyer

1.1 Buyer

Official name : Frosta kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Purchase of a new library system Frosta library
Description : The agreement applies to the library system for Frosta Library. Frosta library is a combination library, with responsibility for both the school library and public library. It is therefore important for us to have good solutions that can facilitate our work and that are user friendly both for us and for our borrowers: • A professional image base, where borrowers/users can help gather information and keep their database up-to-date (leave comments directly on the digital form by the picture record). • Web based system that is intuitive for all users • Self-service units with the use of RFID, which they started to use already in 2002, which has now become a requirement • Features such as a national loan card, national transport scheme and the possibility for a more open library • A separate app for borrowers that i.a. makes it easier to see which books are available in the library. Bibliotek-Systemer AS, which is located in Larvik, negotiates and operates the library system Bibliofil. The tenderer is an established company that has delivered a library system since 1988. They know Norwegian laws and policies, and are also familiar with how the library world in Norway works. They offer annual user meetings and regular information to customers. Bibliophile is a cloud-based library system, and with it you can do all the library tasks in the browser. That is, you always have your library system available, no matter where you are. In order to gain access to Bibliofil, the librarian needs a device with an updated browser, such as desktop pCs, tablets or smartphones. Frosta municipality has received information and tenders for the conversion and establishment of Bibliofil and has assessed the market. Frosta municipality has determined that only Bibliotek-systemer AS can deliver what we require. Trøndelag County Library, the libraries in the sixth form colleges in Trøndelag, Levanger library, Steinkjer library and Malvik/Vikhammer library are among the libraries that use this system and they are very satisfied. Meråker, Tydal and Selbu are also transferring to Bibliofil. For Frosta municipality's part, which has a small library, it is important to have the same library system that the cooperating libraries in the Værnes region have. Then they can collaborate on courses and support each other in the transition. Frosta municipality therefore intends to enter into a contract with the mentioned tenderer for 6 years, with an option for 1+1+1+1 year extension.
Procedure identifier : 4f734e7c-5786-4c9a-a553-55aa37efbdb4
Internal identifier : 2024/8443
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48160000 Library software package

2.1.2 Place of performance

Town : Frosta
Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Purchase of a new library system Frosta library
Description : The agreement applies to the library system for Frosta Library. Frosta library is a combination library, with responsibility for both the school library and public library. It is therefore important for us to have good solutions that can facilitate our work and that are user friendly both for us and for our borrowers: • A professional image base, where borrowers/users can help gather information and keep their database up-to-date (leave comments directly on the digital form by the picture record). • Web based system that is intuitive for all users • Self-service units with the use of RFID, which they started to use already in 2002, which has now become a requirement • Features such as a national loan card, national transport scheme and the possibility for a more open library • A separate app for borrowers that i.a. makes it easier to see which books are available in the library. Bibliotek-Systemer AS, which is located in Larvik, negotiates and operates the library system Bibliofil. The tenderer is an established company that has delivered a library system since 1988. They know Norwegian laws and policies, and are also familiar with how the library world in Norway works. They offer annual user meetings and regular information to customers. Bibliophile is a cloud-based library system, and with it you can do all the library tasks in the browser. That is, you always have your library system available, no matter where you are. In order to gain access to Bibliofil, the librarian needs a device with an updated browser, such as desktop pCs, tablets or smartphones. Frosta municipality has received information and tenders for the conversion and establishment of Bibliofil and has assessed the market. Frosta municipality has determined that only Bibliotek-systemer AS can deliver what we require. Trøndelag County Library, the libraries in the sixth form colleges in Trøndelag, Levanger library, Steinkjer library and Malvik/Vikhammer library are among the libraries that use this system and they are very satisfied. Meråker, Tydal and Selbu are also transferring to Bibliofil. For Frosta municipality's part, which has a small library, it is important to have the same library system that the cooperating libraries in the Værnes region have. Then they can collaborate on courses and support each other in the transition. Frosta municipality therefore intends to enter into a contract with the mentioned tenderer for 6 years, with an option for 1+1+1+1 year extension.
Internal identifier : 2024/8443

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48160000 Library software package

5.1.2 Place of performance

Town : Frosta
Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Additional information :

5.1.6 General information

The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.16 Further information, mediation and review

Review organisation : Trøndelag tingrett

6. Results

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Bibliotek Systemer
Tender :
Tender identifier : 2024_8443
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 2024_8443
The contract is awarded within a framework agreement : no

8. Organisations

8.1 ORG-0001

Official name : Frosta kommune
Registration number : 944482253
Department : Innkjøp
Postal address : Fånesvegen 1
Town : Frosta
Postcode : 7633
Country : Norway
Contact point : Brit Kari Stokhaug Thronæs
Telephone : +4774808800
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Trøndelag tingrett
Registration number : 926 722 794
Postal address : Postboks 2317 Torgarden
Town : Trondheim
Postcode : 7004
Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Telephone : 73 54 24 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Bibliotek Systemer
Registration number : 946944483
Town : Larvik
Country subdivision (NUTS) : Vestfold og Telemark ( NO091 )
Country : Norway
Telephone : 33 11 68 00
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 3d1e30c8-695a-483e-ad70-f0ab58f895bf - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 14/10/2024 10:07 +00:00
Notice dispatch date (eSender) : 14/10/2024 10:17 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00620619-2024
OJ S issue number : 201/2024
Publication date : 15/10/2024