Provision of hosting, licencing, implementation, maintenance, development and support services for an Enterprise Risk Management and Strategic Planning System and related services

The Contracting Authority invites tenders for the establishment of a single-party framework agreement for: A Software as a service (SaaS), cloud-based service for the Contracting Authority Enterprise Risk Management and Strategic Planning system, including o Initial implementation of the service(s) o End-to-end managed service for the hosting, licencing, maintenance, development …

CPV: 48000000 Software package and information systems, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72222300 Information technology services, 72260000 Software-related services, 72261000 Software support services, 72263000 Software implementation services, 72265000 Software configuration services, 72267100 Maintenance of information technology software, 72322000 Data management services, 72415000 World wide web (www) site operation host services, 72413000 World wide web (www) site design services, 72610000 Computer support services
Deadline:
Feb. 3, 2025, 5 p.m.
Deadline type:
Submitting a bid
Place of execution:
Provision of hosting, licencing, implementation, maintenance, development and support services for an Enterprise Risk Management and Strategic Planning System and related services
Awarding body:
Dublin City Council
Award number:
0

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Provision of hosting, licencing, implementation, maintenance, development and support services for an Enterprise Risk Management and Strategic Planning System and related services
Description : The Contracting Authority invites tenders for the establishment of a single-party framework agreement for: A Software as a service (SaaS), cloud-based service for the Contracting Authority Enterprise Risk Management and Strategic Planning system, including o Initial implementation of the service(s) o End-to-end managed service for the hosting, licencing, maintenance, development and support of the Contracting Authority's Risk Management service o End-to-end managed service for the hosting, licencing, maintenance, development and support of the Contracting Authority's Strategic Planning service - Additional features and possible future enhancements - Any related Services - Please note that the following elements are out of scope: - Data Migration from current services – data will be input into the new system - Risk Management or Strategic Planning content development . Please note that this project is subject to funding. For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID xxxxxxx – Input when notice created.
Procedure identifier : 59a066cc-550a-404b-a193-b885d86c77ed
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72415000 World wide web (www) site operation host services
Additional classification ( cpv ): 72322000 Data management services
Additional classification ( cpv ): 72610000 Computer support services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72222300 Information technology services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72413000 World wide web (www) site design services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 1 000 000 Euro
Maximum value of the framework agreement : 1 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 0

2.1.6 Grounds for exclusion

Purely national exclusion grounds : See tender documents for a full list of exclusion grounds

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Provision of hosting, licencing, implementation, maintenance, development and support services for an Enterprise Risk Management and Strategic Planning System and related services
Description : The Contracting Authority invites tenders for the establishment of a single-party framework agreement for: A Software as a service (SaaS), cloud-based service for the Contracting Authority Enterprise Risk Management and Strategic Planning system, including o Initial implementation of the service(s) o End-to-end managed service for the hosting, licencing, maintenance, development and support of the Contracting Authority's Risk Management service o End-to-end managed service for the hosting, licencing, maintenance, development and support of the Contracting Authority's Strategic Planning service - Additional features and possible future enhancements - Any related Services - Please note that the following elements are out of scope: - Data Migration from current services – data will be input into the new system - Risk Management or Strategic Planning content development . Please note that this project is subject to funding. For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID xxxxxxx – Input when notice created.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72415000 World wide web (www) site operation host services
Additional classification ( cpv ): 72322000 Data management services
Additional classification ( cpv ): 72610000 Computer support services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72222300 Information technology services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72413000 World wide web (www) site design services

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Euro
Maximum value of the framework agreement : 0 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The framework agreement will be established on foot of a competition for an initial contract for a period of four (4) years with the option to extend for three (3) additional periods of up to two (2) years, up to a maximum duration of ten (10) years. The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The maximum duration of the framework agreement will be for a period of ten (10) years subject to satisfactory annual review of performance. The extended duration for the framework has been selected for a number of reasons including: - There will be significant learning curves and associated developmental work with a new solution. This will require the investment of significant time and effort in developing knowledge, learning and familiarity for successful operation on behalf of the vendor and the Contracting Authority. - The embedded and strategic nature of the proposed ICT system amounts to a core enterprise system and to replace and transition from such a system in a shorter period would cause significant disruption to the workings of the Contracting Authority and the delivery of services. - The financial cost for the Contracting Authority in designing and implementing the system will amount to a significant investment and this investment could not be optimised and the necessary return achieved if the replacement of the system and transitioning from same was required in a shorter period and would ultimately not deliver value for money on behalf of the taxpayer. For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Technical and professional ability
Name : Please see tender documents for selection criteria

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 03/02/2025 17:00 +00:00
Information about public opening :
Opening date : 03/02/2025 17:30 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Dublin City Council
Organisation receiving requests to participate : Dublin City Council
Organisation processing tenders : Dublin City Council
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Registration number : IE4773215U
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 2224493
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 3989d4ef-00d5-4ff3-82f3-4c4365f32d78 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/12/2024 12:31 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00759101-2024
OJ S issue number : 242/2024
Publication date : 12/12/2024