Procurement of technical and practical assistance for Norad's events.

The contracting authority invites to several events throughout the year, from seminars and breakfast meetings in own premises, to large events and large national and international conferences. The contracting authority would like to enter into a framework agreement with one tenderer who can take responsibility for the technical production of …

CPV: 79951000 Seminar organisation services, 79952000 Event services
Deadline:
March 4, 2025, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Procurement of technical and practical assistance for Norad's events.
Awarding body:
Norad – Direktoratet for utviklingssamarbeid
Award number:
2401756

1. Buyer

1.1 Buyer

Official name : Norad – Direktoratet for utviklingssamarbeid
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of technical and practical assistance for Norad's events.
Description : The contracting authority invites to several events throughout the year, from seminars and breakfast meetings in own premises, to large events and large national and international conferences. The contracting authority would like to enter into a framework agreement with one tenderer who can take responsibility for the technical production of all types of events, provide practical planning and execution as well as assist with strategic consultancy and management. The number of assignments per year will vary, but the contracting authority would like annual assistance with the Norad conference with around 500 participants, "Figures that count" with approx. 150 for the coordination and execution of events in Arendal during Arendalsuka. Every other year Oslo Tropical Forest Forum is held, a global conference that brings together around 400 people from around the world in Oslo.
Procedure identifier : 651ef724-5b90-4d64-82f6-8021b0b943a7
Internal identifier : 2401756
Type of procedure : Open
Main features of the procedure : The procurement will be made in accordance with the Public Procurement Act of 17 June 2016 (LOA) and the Public Procurement Regulations (FOA) FOR 2016-08-12-974 parts I and II. The contract will be awarded in accordance with the open tender contest procedure, c.f. the Public Procurement Regulations § 8-3.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79951000 Seminar organisation services

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )

2.1.3 Value

Estimated value excluding VAT : 25 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of technical and practical assistance for Norad's events.
Description : The contracting authority invites to several events throughout the year, from seminars and breakfast meetings in own premises, to large events and large national and international conferences. The contracting authority would like to enter into a framework agreement with one tenderer who can take responsibility for the technical production of all types of events, provide practical planning and execution as well as assist with strategic consultancy and management. The number of assignments per year will vary, but the contracting authority would like annual assistance with the Norad conference with around 500 participants, "Figures that count" with approx. 150 for the coordination and execution of events in Arendal during Arendalsuka. Every other year Oslo Tropical Forest Forum is held, a global conference that brings together around 400 people from around the world in Oslo.
Internal identifier : 2401756

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79951000 Seminar organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Additional information :

5.1.3 Estimated duration

Start date : 24/05/2025
Duration end date : 23/05/2027

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : 1+1 year.

5.1.5 Value

Estimated value excluding VAT : 25 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Economic and financial capacity
Description : Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Documentation requirement: The company's last Annual Financial Statement. If a tenderer has a justifiable reason for not submitting the documentation that the contracting authority has required, he can document economic and financial capacity by presenting any other document that the Contracting Authority deems suitable, in accordance with the Public Procurement Regulations § 16-4 (2).
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Legally established company
Description : Tenderers shall be legally registered in a company register. Documentation requirement: The tenderer must enclose a company certificate or register printout (sole proprietorship) from the register of legal entities.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Technical and professional qualifications
Description : Tenderers must have sufficient technical and professional qualifications to be able to fulfil the contract. Documentation requirement The company's most important deliveries over the last three years, including their values, dates and recipients, including names and contact information.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description :
Weight (points, exact) : 30
Criterion :
Type : Quality
Name : Relevant competence
Description :
Weight (points, exact) : 45
Criterion :
Type : Quality
Name : Proposed approach
Description :
Weight (points, exact) : 25
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 23/02/2025 22:30 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Variants : Not allowed
Deadline for receipt of expressions of interest : 04/03/2025 11:00 +00:00
Deadline for receipt of tenders : 04/03/2025 11:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 04/03/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : KOFA - Klagenemnda for offentlige anskaffelser
Organisation providing additional information about the procurement procedure : Norad – Direktoratet for utviklingssamarbeid
Organisation providing offline access to the procurement documents : Norad – Direktoratet for utviklingssamarbeid

8. Organisations

8.1 ORG-0001

Official name : Norad – Direktoratet for utviklingssamarbeid
Registration number : 971277882
Postal address : Pb 1303 Vika
Town : Oslo
Postcode : 0112
Country : Norway
Contact point : Vivian Lindgren
Telephone : +47 23980000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : KOFA - Klagenemnda for offentlige anskaffelser
Registration number : 918195548
Postal address : Zander Kaaes gate 7 / Postboks 511 Sentrum
Town : Bergen
Postcode : 5015
Country : Norway
Telephone : +47 55193000
Internet address : http://www.kofa.no
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : ce007c6d-339c-432b-907a-50eaaf781a05 - 01
Form type : Competition
Notice type : Contract notice – light regime
Notice dispatch date : 29/01/2025 11:00 +00:00
Notice dispatch date (eSender) : 29/01/2025 11:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00066284-2025
OJ S issue number : 21/2025
Publication date : 30/01/2025