Procurement of operational services in Oslo, Østfold, Akershus, Innlandet, Buskerud, Vestfold, Telemark and Agder.

The Norwegian Public Roads Administration, Byggdrift east and southwest, would like to enter into a contract with a tenderer who can operate and inspect our owned and leased buildings. The contracting authority manages large buildings, mainly office buildings, construction offices, traffic stations and control stations. The contracting authority also owns …

CPV: 98341130 Janitorial services, 98300000 Miscellaneous services, 98340000 Accommodation and office services, 98341000 Accommodation services, 98341100 Accommodation management services, 98341140 Caretaker services
Deadline:
Jan. 6, 2025, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Procurement of operational services in Oslo, Østfold, Akershus, Innlandet, Buskerud, Vestfold, Telemark and Agder.
Awarding body:
Statens vegvesen
Award number:
24/295052

1. Buyer

1.1 Buyer

Official name : Statens vegvesen
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of operational services in Oslo, Østfold, Akershus, Innlandet, Buskerud, Vestfold, Telemark and Agder.
Description : The Norwegian Public Roads Administration, Byggdrift east and southwest, would like to enter into a contract with a tenderer who can operate and inspect our owned and leased buildings. The contracting authority manages large buildings, mainly office buildings, construction offices, traffic stations and control stations. The contracting authority also owns approx. 50 residential units that are procured for road projects and these are currently rented out. In addition the Contracting Authority owns approx. 15 welfare cabins, some of which can also be used for operational services. The contracting authority would therefore like tenders for operational services within the geographical area of Oslo, Østfold, Akershus, Innlandet, Buskerud, Vestfold, Telemark and Agder.
Procedure identifier : 0bd596b9-fd78-444d-b0c8-de2c1833a91b
Internal identifier : 24/295052
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98341130 Janitorial services
Additional classification ( cpv ): 98300000 Miscellaneous services
Additional classification ( cpv ): 98340000 Accommodation and office services
Additional classification ( cpv ): 98341000 Accommodation services
Additional classification ( cpv ): 98341100 Accommodation management services
Additional classification ( cpv ): 98341140 Caretaker services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : The geographical area included in the contract is given in the name of the competition and is also listed in a separate annex.

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Purely national exclusion grounds : All the rejection reasons in this competition apply, cf. the procurement regulations § 24-2.
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of operational services in Oslo, Østfold, Akershus, Innlandet, Buskerud, Vestfold, Telemark and Agder.
Description : The Norwegian Public Roads Administration, Byggdrift east and southwest, would like to enter into a contract with a tenderer who can operate and inspect our owned and leased buildings. The contracting authority manages large buildings, mainly office buildings, construction offices, traffic stations and control stations. The contracting authority also owns approx. 50 residential units that are procured for road projects and these are currently rented out. In addition the Contracting Authority owns approx. 15 welfare cabins, some of which can also be used for operational services. The contracting authority would therefore like tenders for operational services within the geographical area of Oslo, Østfold, Akershus, Innlandet, Buskerud, Vestfold, Telemark and Agder.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98341130 Janitorial services
Additional classification ( cpv ): 98300000 Miscellaneous services
Additional classification ( cpv ): 98340000 Accommodation and office services
Additional classification ( cpv ): 98341000 Accommodation services
Additional classification ( cpv ): 98341100 Accommodation management services
Additional classification ( cpv ): 98341140 Caretaker services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : The geographical area included in the contract is given in the name of the competition and is also listed in a separate annex.

5.1.3 Estimated duration

Start date : 01/04/2025
Duration end date : 31/03/2027

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : The contract will be valid from 01.04.2025 to 31.03.2027, with an option for a contract extension for 1+1+1+1 year.

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Requirements of the tenderer's economic and financial capacity.
Description : Tenderers must have sufficient financial capacity to fulfil the contract. Creditworthiness will be sufficient to meet the requirement. Documentation requirement: The contracting authority will obtain a credit rating from Experian. If there is doubt, the Contracting Authority can obtain further information from the tenderer.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have relevant experience.
Description : Tenderers shall have relevant experience. Relevant experience means having carried out assignments within the following services: - Checks/check rounds including statutory inspections of fire protection/fire protection. - Inspection, control and follow-up of technical and electrical installations and systems such as follow-up of the control system, heating and ventilation installations. - Statutory assignments such as water samples and legionella inspections. - Minor snow shovelling/gritting/sweeping and landslide protection in connection with buildings. In order for an assignment to be relevant, it must include at least three of the four service areas stated above. Documentation requirement: Tenderers shall confirm that they fulfil this requirement when submitting their tender. Tenderers shall present the following documentation proof if requested by the contracting authority: - An overview of at least 3 (maximum 5) of the most important, relevant work performed during the last three years, including a short description of the assignment, the name of the public or private recipient, as well as information on the value/amount/scope and date, cf. annex 6: Assignment List. A tenderer who is newly established and cannot submit references, must be particularly careful to document and substantiate that they still have the prerequisites required to carry out the assignment. Newly established tenderers can document that the requirement is fulfilled by referring to experience that the offered persons/resources have built up in the service of others than the tenderer.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The contracting authority will emphasise the evaluation of the award criteria price: - total price per annum for operational services in accordance with fixed instructions with 60% - hourly rates for operational services in accordance with orders with 40%, hereunder hourly rates for skilled workers/unskilled with experience will be weighted with 80% and the hourly rate for apprentices will be weighted by 20%. Documentation requirement: Tenderers shall enclose a completed price form, cf. annex 3: Price Form.
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name : Environment
Description : The contracting authority will evaluate the tenderer's use of climate-friendly vehicles to carry out deliveries in accordance with this contract. Tenderers shall describe the share of meetings in the contract that shall be carried out with vehicles on electricity, hydrogen and biogas each year. We will emphasise the share of meetings in contract years 1 and 2 with 30% for each of the years and share of meetings in contract years 3 and 4 with 20% for each of the years. Documentation requirement: Tenderers shall enclose a completed annex 5: Vehicle form, which includes documentation of the vehicles that shall be used. See the annex for more information.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 06/01/2025 11:00 +00:00
Information about public opening :
Opening date : 06/01/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : In the attached contract terms points 2.17 and 3.26, there are requirements that ensure that employees at the tenderer and any sub-contractors who carry out work on the contract have no lower wages and working conditions than what is in the current regulations on general tariff agreements or nationwide collective agreements for the relevant industries. The Norwegian Public Roads Administration will also check that the provisions are complied with and impose sanctions on suppliers in case of compliance with the provisions.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett

8. Organisations

8.1 ORG-0001

Official name : Statens vegvesen
Registration number : 971032081
Department : Fellesfunksjoner
Postal address : Skoggata 19
Town : Moss
Postcode : 1500
Country : Norway
Contact point : Ingeborg Haugli
Telephone : +47 40236055
Internet address : https://www.vegvesen.no
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926725939
Postal address : C.J. Hambros plass 4
Town : Oslo
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 9bd58e34-ad54-43f9-9055-8ff24df3f2a8 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 19/11/2024 09:22 +00:00
Notice dispatch date (eSender) : 19/11/2024 13:01 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00706587-2024
OJ S issue number : 226/2024
Publication date : 20/11/2024