Procurement of oil products and chemicals.

BIR AS with daughters is one of Norway's largest waste management company. We continuously provide waste management for approx. 380,000 inhabitants and several thousand commercial customers. BIR consists of, among other things, an incineration plant in Rådalen, slag sorting facility at Osterøy, vehicle workshop for heavier utility vehicles at Espehaugen …

CPV: 09211000 Lubricating oils and lubricating agents, 09211100 Motor oils, 09211300 Turbine lube oils, 09211400 Gear oils, 09211600 Oils for use in hydraulic systems and other purposes, 09211630 Anti-corrosion oils, 09211900 Lubricating traction oils, 24000000 Chemical products, 24951400 Chemically-modified fats and oils
Deadline:
Dec. 20, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Procurement of oil products and chemicals.
Awarding body:
BIR AS
Award number:
OPK11-2024

1. Buyer

1.1 Buyer

Official name : BIR AS
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of oil products and chemicals.
Description : BIR AS with daughters is one of Norway's largest waste management company. We continuously provide waste management for approx. 380,000 inhabitants and several thousand commercial customers. BIR consists of, among other things, an incineration plant in Rådalen, slag sorting facility at Osterøy, vehicle workshop for heavier utility vehicles at Espehaugen and 13 environmental stations in Bergen and BIR ́s owner municipalities. More and more of the waste is recycled to new products and energy, and BIR is primarily in Norway both in terms of waste sorting and the recycling rate. BiR has approx. 100 commercial vehicles as well as approx. 30 different types of construction machines in addition to the above mentioned use. (wheeled loaders, excavators, sorting machines etc.). During the last five years BIR has focused on 0 emission vehicles and our investments mostly take into account the environment and sustainability. This means that pt. is approx. 30% of BIR's vehicles with 0 emission vehicles. Overview of utility vehicles is attached to this KG. Attention is referred to as the separate workshop on Espehaugen 52 mainly provides services for the body and aggregate. To a lesser degree complete services on the chassis. These are mainly delivered that the vehicle supplier through all-covering service agreements and for up to 84 months.
Procedure identifier : d44298ca-c3fb-488c-ae9b-694595fe9561
Internal identifier : OPK11-2024
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 09211000 Lubricating oils and lubricating agents
Additional classification ( cpv ): 09211100 Motor oils
Additional classification ( cpv ): 09211300 Turbine lube oils
Additional classification ( cpv ): 09211400 Gear oils
Additional classification ( cpv ): 09211600 Oils for use in hydraulic systems and other purposes
Additional classification ( cpv ): 09211630 Anti-corrosion oils
Additional classification ( cpv ): 09211900 Lubricating traction oils
Additional classification ( cpv ): 24000000 Chemical products
Additional classification ( cpv ): 24951400 Chemically-modified fats and oils

2.1.2 Place of performance

Anywhere
Additional information : Delivery shall be made to locations in Vestland County. These are listed in the tender documentation.

2.1.3 Value

Estimated value excluding VAT : 10 000 000 Norwegian krone
Maximum value of the framework agreement : 10 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of oil products and chemicals.
Description : BIR AS with daughters is one of Norway's largest waste management company. We continuously provide waste management for approx. 380,000 inhabitants and several thousand commercial customers. BIR consists of, among other things, an incineration plant in Rådalen, slag sorting facility at Osterøy, vehicle workshop for heavier utility vehicles at Espehaugen and 13 environmental stations in Bergen and BIR ́s owner municipalities. More and more of the waste is recycled to new products and energy, and BIR is primarily in Norway both in terms of waste sorting and the recycling rate. BiR has approx. 100 commercial vehicles as well as approx. 30 different types of construction machines in addition to the above mentioned use. (wheeled loaders, excavators, sorting machines etc.). During the last five years BIR has focused on 0 emission vehicles and our investments mostly take into account the environment and sustainability. This means that pt. is approx. 30% of BIR's vehicles with 0 emission vehicles. Overview of utility vehicles is attached to this KG. Attention is referred to as the separate workshop on Espehaugen 52 mainly provides services for the body and aggregate. To a lesser degree complete services on the chassis. These are mainly delivered that the vehicle supplier through all-covering service agreements and for up to 84 months.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 09211000 Lubricating oils and lubricating agents
Additional classification ( cpv ): 09211100 Motor oils
Additional classification ( cpv ): 09211300 Turbine lube oils
Additional classification ( cpv ): 09211400 Gear oils
Additional classification ( cpv ): 09211600 Oils for use in hydraulic systems and other purposes
Additional classification ( cpv ): 09211630 Anti-corrosion oils
Additional classification ( cpv ): 09211900 Lubricating traction oils
Additional classification ( cpv ): 24000000 Chemical products
Additional classification ( cpv ): 24951400 Chemically-modified fats and oils

5.1.2 Place of performance

Anywhere
Additional information : Delivery shall be made to locations in Vestland County. These are listed in the tender documentation.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : 12 + 12 months extension.

5.1.5 Value

Estimated value excluding VAT : 10 000 000 Norwegian krone
Maximum value of the framework agreement : 10 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : The tenderer's technical and professional capacity
Description : Requirement: Documentation Requirement Tenderers shall have sufficient and relevant experience with the delivery of the requested products and services. The requirement will be seen as met if the tenderer has delivered products and services in the last 2 years (2023/2024) delivered products and services that are largely in accordance with what is covered by this competition (the type of products must be identical for minimum 80% of the total assortment in this KG, estimated volume plus/minus 20% of the estimated volume in this KG, delivery and service services, c.f. equivalent to the listed requirements and criteria in this KG) If a tenderer will use other companies to fulfil the requirement, commitment statements shall also be enclosed from the relevant companies that show that the tenderer can use the other company's qualifications. Foreign tenderers are responsible for reporting quantities to the Product Register annually Overview of a minimum of 1 reference with a description of the delivery (product and services). The contracting authority requests information on the name of the contracting authority with contact data, description of content in the delivery, value and duration. Filled in and signed commitment statement The tender shall also include the role, assignments and responsibilities that the supporting company will have in the contract period. To be confirmed fulfilled if relevant
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Quality assurance and environmental management system.
Description : Requirement: Documentation requirement and evaluation. Tenderers shall have a satisfactory environmental management system that manages how the company safeguards relevant environmental considerations connected to the Tenderer's activities, products and services. Description of the tenderer's environmental management measures. The description does not need to show that the tenderer ́s system would satisfy an official certification, but show that the system is adapted to the tenderer ́s activities according to the contracting authority ́s needs. The qualification requirement will also be seen as fulfilled if the tenderer can present certificates issued by independent bodies as documentation that the tenderer fulfils recognised environmental management systems or standards. In this case, it is not necessary to describe the environmental management measures. Tenderers shall have a satisfactory quality assurance system that manages how the company safeguards quality connected to the tenderer's activities, products and services. Description of the tenderer's quality assurance system. The description does not need to show that the tenderer ́s system would satisfy an official certification, but show that the system is adapted to the tenderer ́s activities according to the contracting authority ́s needs. The qualification requirement will also be seen as fulfilled if the tenderer can present certificates issued by independent bodies as documentation that the tenderer fulfils the recognised quality assurance system or standards. In this case it is not necessary to describe the quality assurance system.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Total cost
Description : Prices and discounts are given in Annex 1: Price Matrix, including discount matrix. All columns marked yellow shall be filled in by the Tenderer. Note written notes and guidelines that are related to understanding the price matrix, including a discount matrix. The listed prices and discounts shall be 'all inclusive' and shall be delivered freight free of charge to BIR ́s locations for orders over NOK 3,000 (excluding VAT). For orders under NOK 3,000, a direct freight cost can be added without mark-up in NOK. The contracting authority will calculate the total cost of the identified and offered products in the price matrix and based on the total estimated consumption.
Weight (percentage, exact) : 60
Criterion :
Type : Quality
Name : Environmental considerations and professional services
Description : No. Award Criterium Documentation Requirement Evaluation T1 Environmental considerations - weight 30 % BIR would like collaboration partners who contribute to minimising the impact of the environment. Tenderers shall have a plan to replace environmentally hazardous products with more environmentally friendly products when these become available. Tenderers shall describe and document how the plan is set up in relation to content and extent. Furthermore, a description shall be given of who has the assignments and responsibility for the plan being implemented. Finally, how measures are reported, measured and used. The contracting authority will evaluate the preservation based on the procurement ́s discretion and give points based on an overall assessment. Established plans that involve the entire value chain and included in the Tenderer's environmental management system will be given the greatest weight. The other tenders will get points equivalent to lower based on the qualitative difference to the best tender offer. 3 Professional services: 10 % BIR would like tenderers to contribute professional services continuously in the contract period. These can include: Sales visits and answers to relevant user questions. Information and digital platforms for product, product changes, product news, product development HSE etc. Courses (webinars and physical) with subject relevant content. Tenderers shall describe and document how they will plan and carry out professional services for BIR in the 4 year contract period. A plan shall be prepared with the content and scope for the entire contract period. The plan shall be adapted to BIR ́s operation, have environmental measures/targets as well as give BIR's users increased professional competence within the discipline the Contracting Authority will evaluate the preservation based on procurement judgement and give points based on an overall assessment. Tenderers who are obliged to carry out the offered activities/services in the contract period. Beyond this, the activities/services must be of a nature and create interest among BIR's users. Digital platforms and competence giving and apt courses will be given the greatest weight. A total assessment will be made of the Tenderer's binding services to BIR in the contract period. The other tenders will get points equivalent to lower based on the qualitative difference to the best tenders.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 20/12/2024 11:00 +00:00
Information about public opening :
Opening date : 20/12/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Hordaland Tingrett
Organisation providing more information on the review procedures : BIR AS

8. Organisations

8.1 ORG-0001

Official name : BIR AS
Registration number : 983495400
Postal address : Pb 6004
Town : Bergen
Postcode : 5892
Country : Norway
Contact point : Atle Hitland
Telephone : +47 55277728
Internet address : https://www.bir.no
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Hordaland Tingrett
Registration number : 926723367
Town : Bergen
Country : Norway
Telephone : 55699700
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : bf24ef95-3679-4aa4-9349-a4a9d1d466d6 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/11/2024 13:00 +00:00
Notice dispatch date (eSender) : 12/11/2024 13:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00691278-2024
OJ S issue number : 221/2024
Publication date : 13/11/2024