Procurement of a system support tool for procurement analyses.

The objective of the procurement is to ensure access to good system support for carrying out procurement analyses in the municipality. Oslo municipality uses a procurement analysis tool for analysing the municipality ́s invoice data. The tool reads invoice data at article line and invoice head level and compiles the …

CPV: 72000000 IT services: consulting, software development, Internet and support, 48000000 Software package and information systems, 48400000 Business transaction and personal business software package, 48440000 Financial analysis and accounting software package, 48441000 Financial analysis software package
Place of execution:
Procurement of a system support tool for procurement analyses.
Awarding body:
Oslo kommune v/ Utviklings- og kompetanseetaten
Award number:
24/1971

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of a system support tool for procurement analyses.
Description : The objective of the procurement is to ensure access to good system support for carrying out procurement analyses in the municipality. Oslo municipality uses a procurement analysis tool for analysing the municipality ́s invoice data. The tool reads invoice data at article line and invoice head level and compiles the data into clear reports on Oslo municipality ́s consumption of goods and services. A central characteristic is that the tool categorises article lines from EHF invoices into a UNSPSC hierarchy system. In addition to reports of insight into procurement analyses, users benefit from downloading both the displayed reports and underlying detailed data from excel reports. Information on the municipality ́s agreements shall be uploaded in the tool in order to comply with contract loyalty and price checks. The requested system shall have a cloud service as a delivery model, including SaaS, with operation and maintenance in the tenderer's environment. Oslo municipality needs a procurement analysis tool (IAV) to support procurements and contract follow-up. IAV shall contribute to structuring transaction data, identifying and following up procurement categories so that Oslo municipality can work on fact-based procurements across the entities in the municipality. The tool shall contribute to identifying, estimating and measuring potential gains (cost savings). IAV shall also facilitate measuring and follow-up of contract coverage and contractloyity, as well as to answer questions and make other analyses connected to procurements in the municipality.
Procedure identifier : 45ec4145-e9e1-49bf-9b4f-29a15793f83d
Previous notice : 673745bb-6c2d-4c90-b1c4-cc34ed230cbc-01
Internal identifier : 24/1971
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.3 Value

Estimated value excluding VAT : 23 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a system support tool for procurement analyses.
Description : The objective of the procurement is to ensure access to good system support for carrying out procurement analyses in the municipality. Oslo municipality uses a procurement analysis tool for analysing the municipality ́s invoice data. The tool reads invoice data at article line and invoice head level and compiles the data into clear reports on Oslo municipality ́s consumption of goods and services. A central characteristic is that the tool categorises article lines from EHF invoices into a UNSPSC hierarchy system. In addition to reports of insight into procurement analyses, users benefit from downloading both the displayed reports and underlying detailed data from excel reports. Information on the municipality ́s agreements shall be uploaded in the tool in order to comply with contract loyalty and price checks. The requested system shall have a cloud service as a delivery model, including SaaS, with operation and maintenance in the tenderer's environment. Oslo municipality needs a procurement analysis tool (IAV) to support procurements and contract follow-up. IAV shall contribute to structuring transaction data, identifying and following up procurement categories so that Oslo municipality can work on fact-based procurements across the entities in the municipality. The tool shall contribute to identifying, estimating and measuring potential gains (cost savings). IAV shall also facilitate measuring and follow-up of contract coverage and contractloyity, as well as to answer questions and make other analyses connected to procurements in the municipality.
Internal identifier : 24/1971

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Options :
Description of the options : The procurement includes a non-exclusive option for a tool for calculating CO2 emissions.

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : The contracting authority has an option to extend the contract for a further 2 (two) + 2 (two) + 1 (one) + 1 (one) year on unchanged terms. The total contract length can be up to 10 (ten) years from the delivery date.

5.1.5 Value

Estimated value excluding VAT : 23 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name : TK1: The tenderer ́s offered system
Description : Response to E-requirements in annex 2.
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name : TK2: Implementation and training
Description : Response to Annex 3
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : TK3: Support and SLA
Description : Response to annex 4
Weight (percentage, exact) : 10
Criterion :
Type : Price
Name : TK4: Price
Description : Complete annex 1 to Annex 6 - price form.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett

6. Results

Value of all contracts awarded in this notice : 7 775 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : KMD A/S
Tender :
Tender identifier : Kjøp av systemstøtteverktøy for innkjøpsanalyser - KMD A/S
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Kjøp av systemstøtteverktøy for innkjøpsanalyser - KMD A/S
Date of the conclusion of the contract : 20/11/2024
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Registration number : 971183675
Department : Innkjøpstjenester
Postal address : Grensesvingen 6
Town : Oslo
Postcode : 0663
Country : Norway
Contact point : Omar Attique
Telephone : +47 21802180
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : C. J. Hambros plass 4
Town : Oslo
Postcode : 0164
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : KMD A/S
Registration number : 26911745
Postal address : Lautrupparken 40 - 42
Town : Ballerup
Postcode : 2750
Country : Denmark
Email : emf@kmd.dk
Telephone : +45 44601339
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 9180724b-27f5-47f5-bf6e-2a167f53f0e5 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 21/11/2024 12:03 +00:00
Notice dispatch date (eSender) : 21/11/2024 12:16 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00714861-2024
OJ S issue number : 228/2024
Publication date : 22/11/2024