Procurement of a registration system and assistance with events.

The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events. IMDI annually hosts numerous meetings, webinars, seminars and conferences for physical and digital participation with registration. To handle this, IMDI needs an efficient system with good user experience for …

CPV: 79952000 Event services, 55000000 Hotel, restaurant and retail trade services, 55100000 Hotel services, 55110000 Hotel accommodation services, 55120000 Hotel meeting and conference services, 55130000 Other hotel services, 79000000 Business services: law, marketing, consulting, recruitment, printing and security, 79950000 Exhibition, fair and congress organisation services, 79951000 Seminar organisation services, 79953000 Festival organisation services, 79954000 Party organisation services, 79955000 Fashion shows organisation services, 79956000 Fair and exhibition organisation services
Place of execution:
Procurement of a registration system and assistance with events.
Awarding body:
Integrerings- og mangfoldsdirektoratet (IMDi)
Award number:
24/16082

1. Buyer

1.1 Buyer

Official name : Integrerings- og mangfoldsdirektoratet (IMDi)
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

1.1 Buyer

Official name : IMDi
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : IMDi
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of a registration system and assistance with events.
Description : The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events. IMDI annually hosts numerous meetings, webinars, seminars and conferences for physical and digital participation with registration. To handle this, IMDI needs an efficient system with good user experience for handling entries to events. The registration system shall have an option for payment. In addition to procuring a registration system, IMDI also needs assistance with carrying out the events. The service provider shall assist, among other things, with booking and contact with suitable premises for the events, coordinating and keeping in touch with IMDI employees who are responsible for the event. The tenderer shall be responsible for preparations and administrative assignments. The aim of entering into a framework agreement is to ensure technical and organisational assistance in carrying out events with a high degree of professionalism. Participants shall find that our events are of good technical quality, efficient and simple solutions for registration and invoicing, as well as being attractive meeting places where they can increase their competence, network and share experiences.
Procedure identifier : bb0a920c-c388-4fe7-9484-24f9fbfe650a
Previous notice : f3af57d1-ec8e-42f9-a79a-94582203c2cf-01
Internal identifier : 24/16082
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 55000000 Hotel, restaurant and retail trade services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services
Additional classification ( cpv ): 79951000 Seminar organisation services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79954000 Party organisation services
Additional classification ( cpv ): 79955000 Fashion shows organisation services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 15 000 000 Norwegian krone
Maximum value of the framework agreement : 15 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a registration system and assistance with events.
Description : The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events. IMDI annually hosts numerous meetings, webinars, seminars and conferences for physical and digital participation with registration. To handle this, IMDI needs an efficient system with good user experience for handling entries to events. The registration system shall have an option for payment. In addition to procuring a registration system, IMDI also needs assistance with carrying out the events. The service provider shall assist, among other things, with booking and contact with suitable premises for the events, coordinating and keeping in touch with IMDI employees who are responsible for the event. The tenderer shall be responsible for preparations and administrative assignments. The aim of entering into a framework agreement is to ensure technical and organisational assistance in carrying out events with a high degree of professionalism. Participants shall find that our events are of good technical quality, efficient and simple solutions for registration and invoicing, as well as being attractive meeting places where they can increase their competence, network and share experiences.
Internal identifier : 24/16082

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 55000000 Hotel, restaurant and retail trade services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services
Additional classification ( cpv ): 79951000 Seminar organisation services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79954000 Party organisation services
Additional classification ( cpv ): 79955000 Fashion shows organisation services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Options :
Description of the options : The contract will be valid for two years from when it is signed, with an option for a further 1+1 year.

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2

5.1.5 Value

Estimated value excluding VAT : 15 000 000 Norwegian krone
Maximum value of the framework agreement : 15 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Green Procurement Criteria : EU Green Public Procurement criteria

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are included

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Price (25% weighting)
Criterion :
Type : Quality
Name : Offered personnel
Description : Offered personnel (30 %)
Criterion :
Type : Quality
Name : Quality
Description : Quality (45%). A written reply on the attached annex 1 (Requirement Specifications Registration System) and Annex 2 (Requirement Specifications Assistance with Events).
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : Oslo tingrett
Review organisation : Oslo tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing additional information about the procurement procedure : Integrerings- og mangfoldsdirektoratet (IMDi)
Organisation providing offline access to the procurement documents : Integrerings- og mangfoldsdirektoratet (IMDi)
Organisation providing more information on the review procedures : Oslo tingrett

6. Results

Value of all contracts awarded in this notice : 15 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.
Framework agreement :
Re-estimated value of the framework agreement : 15 000 000 Norwegian krone

6.1.2 Information about winners

Winner :
Official name : Medvind Eventbyrå AS
Tender :
Tender identifier : Anskaffelse av påmeldingsløsning og bistand til arrangement - Medvind Eventbyrå AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Anskaffelse av påmeldingsløsning og bistand til arrangement - Medvind Eventbyrå AS
The contract is awarded within a framework agreement : no

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Fieldwork AS
Tenderer :
Official name : Just Cruzin' Production AS
Tenderer :
Official name : Gyro Conference
Tenderer :
Official name : Norwegian Promotion Group AS
Tenderer :
Official name : Apriil Event & Congress AS
Tenderer :
Official name : Atlantic Mice TIBE

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 9
Range of tenders :
Value of the lowest admissible tender : 1 394 651 Norwegian krone
Value of the highest admissible tender : 2 509 000 Norwegian krone

8. Organisations

8.1 ORG-0001

Official name : Integrerings- og mangfoldsdirektoratet (IMDi)
Registration number : 987879696
Postal address : Tollbugata 20
Town : Narvik
Postcode : 8508
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Zelalem Terfasa Temesgen
Telephone : +47 47467855
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926725939
Postal address : C. J. Hambros plass 4
Town : OSLO
Postcode : 0164
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures
Mediation organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

8.1 ORG-0003

Official name : IMDi
Registration number : IMDi
Department : IMDi
Postal address : Tollbugata 20
Town : Oslo
Postcode : 0152
Country : Norway
Contact point : IMDi
Telephone : 47467855
Internet address : https://www.imdi.no/
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : IMDi
Registration number : IMDi
Department : IMDi
Postal address : Tollbugata 20
Town : Oslo
Postcode : 0152
Country : Norway
Contact point : IMDi
Telephone : 47467855
Internet address : https://www.imdi.no/
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Medvind Eventbyrå AS
Registration number : 992365919
Postal address : Mølleparken 4
Town : Oslo
Postcode : 0459
Country : Norway
Telephone : +47 22555665
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0006

Official name : Fieldwork AS
Registration number : 988037796
Postal address : Filipstadveien 5
Town : Oslo
Postcode : 0250
Country : Norway
Telephone : +47 92408767
Roles of this organisation :
Tenderer

8.1 ORG-0007

Official name : Just Cruzin' Production AS
Registration number : 880875612
Postal address : Akersbakken 10
Town : Oslo
Postcode : 0172
Country : Norway
Telephone : +47 98299920
Roles of this organisation :
Tenderer

8.1 ORG-0008

Official name : Gyro Conference
Registration number : 950080914
Postal address : Storgata 86
Town : Lillehammer
Postcode : 2615
Country : Norway
Telephone : +47 90992705
Roles of this organisation :
Tenderer

8.1 ORG-0009

Official name : Norwegian Promotion Group AS
Registration number : 962021077
Postal address : Bygdøy Alle 23
Town : Oslo
Postcode : 0262
Country : Norway
Telephone : +47 41244104
Roles of this organisation :
Tenderer

8.1 ORG-0010

Official name : Apriil Event & Congress AS
Registration number : 919 308 044
Postal address : Damsgårdsveien 59
Town : Bergen
Postcode : 5058
Country : Norway
Telephone : +47 99249310
Roles of this organisation :
Tenderer

8.1 ORG-0011

Official name : Atlantic Mice TIBE
Registration number : 979466269
Postal address : Storgata 11
Town : Molde
Postcode : 6413
Country : Norway
Telephone : +47 45393283
Roles of this organisation :
Tenderer

11. Notice information

11.1 Notice information

Notice identifier/version : 6a2595de-1dcd-4757-9b56-ec6c61aae69c - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 22/11/2024 09:50 +00:00
Notice dispatch date (eSender) : 22/11/2024 10:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00718153-2024
OJ S issue number : 229/2024
Publication date : 25/11/2024