Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline

The Department of Chemistry at Aarhus University puts out to tender the purchase of the end-station components to establish the SINCRYS side-station at MAX IV Laboratory in Lund, Sweden. The side-station will be constructed at the existing DanMAX beamline that is located at the fourth sector of the 3.0 GeV …

CPV: 38000000 Laboratory, optical and precision equipments (excl. glasses), 38530000 Diffraction apparatus
Deadline:
Dec. 23, 2024, 8 a.m.
Deadline type:
Submitting a bid
Place of execution:
Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Awarding body:
Aarhus Universitet
Award number:
2024-0770304

1. Buyer

1.1 Buyer

Official name : Aarhus Universitet
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Description : The Department of Chemistry at Aarhus University puts out to tender the purchase of the end-station components to establish the SINCRYS side-station at MAX IV Laboratory in Lund, Sweden. The side-station will be constructed at the existing DanMAX beamline that is located at the fourth sector of the 3.0 GeV ring at the MAX IV Laboratory. SINCRYS will be tailored to high-throughput small unit-cell crystallography, commonly used in or-ganic molecular crystals, inorganic materials, and hybrid organic-inorganic compounds. The energy range will be between 20.30 – 23.00 keV. The instrument aims to maximise flux in a 5 × 5 μm2 (full-width half-maximum, FWHM) beam at the sample position with a defocusing option up to 100 × 100 μm2 using an all-diamond lens transfocator. This facilitates a state-of-the-art instrument to study crystals in the range of 2 - 10 μm (or larger). SINCRYS will be situated in an already existing hutch between a shared optics hutch and the DanMAX experimental hutch. The inner dimensions of the hutch are 5.4 m by 2.7 m, however, the existing beam guide for DanMAX limits the inboard side’s accessibility. The downstream half (ap-proximately) of the experimental hutch is supposed to remain vacant to provide room for future in-strument updates. The tentative end-station layout is presented in Figure 1. Shown are the five major components, diffractometer, beam conditioning unit, detector positioning robot, sample changer robot, and support table. A compact diffractometer with 3-axis (Omega, Kappa & Phi) is necessary to thoroughly sample re-ciprocal space for small unit-cell systems while still allowing a short sample-to-detector distance. The beam characteristics of SINCRYS require a highly precise goniometer with a sphere-of-confusion of less than 200 nm (scanning axis Omega with remaining axes mounted and positioned). All axes need to be encoded as typical data collections require different scan combinations of Ome-ga, Kappa and Phi that must be processed altogether. A fast maximum rotation speed of the scan ax-is (Omega) is advantageous to allow for high-throughput data collections. Regarding the high-throughput operation principle, automatic sample changing, loading, centring, and data collection are prerequisite. Various detector positions will be required to make room not only for standard structure determina-tions but also allow for more sophisticated experiments. The detector, an EIGER2 X 4M CdTe (~15 kg), shall be mounted on a 6-axis robotic arm. The robot must be able to position the detector pre-cisely and accurately while carrying all peripherals (e.g. cooling-water tubes, mounting device) and auxiliaries (e.g. sensitive skin panels) necessary to mount and adequately protect the system. The sample changing robot shall be compatible with standard magnetic sample holder bases and shall be loaded from standardised pucks. No cooling of the pucks (e.g. liquid Nitrogen baths) is re-quired. The two robots will be working in proximity and with overlapping working areas making safety and collision measures essential. The control of all individual components (e.g. detector robot, diffractometer axes) must integrate in-to the MAX IV Tango/Sardana system, allow for individual motor positioning (detector robot, diffractometer axes & tools, sample changer) and automatic data acquisition.
Procedure identifier : d1d4a1b3-c97a-4be1-8b7d-4302e8adad8a
Internal identifier : 2024-0770304
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Open procedure

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 38000000 Laboratory, optical and precision equipments (excl. glasses)
Additional classification ( cpv ): 38530000 Diffraction apparatus

2.1.2 Place of performance

Postal address : Aarhus University c/o Max IV Laboratory, Lund University
Town : Lund
Postcode : 225 84
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden

2.1.3 Value

Estimated value excluding VAT : 7 500 000 Danish krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Bankruptcy : Is the economic operator bankrupt? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Corruption : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator.
Participation in a criminal organisation : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).
Money laundering or terrorist financing : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15).
Fraud : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? Within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316, 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council of 5 April 2011 on preventing and combating trafficking in human beings and protecting its victims, and replacing Council Framework Decision 2002/629/JHA (OJ L 101, 15.4.2011, p. 1).
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Can the economic operator confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award?
Conflict of interest due to its participation in the procurement procedure : Is the economic operator aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure?
Direct or indirect involvement in the preparation of this procurement procedure : Has the economic operator or an undertaking related to it advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure?
Payment of social security contributions : Has the economic operator breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment?
Payment of taxes : Has the economic operator breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment?
Terrorist offences or offences linked to terrorist activities : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Articles 1 and 3 of Council Framework Decision of 13 June 2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). This exclusion ground also includes inciting or aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Description : The Department of Chemistry at Aarhus University puts out to tender the purchase of the end-station components to establish the SINCRYS side-station at MAX IV Laboratory in Lund, Sweden. The side-station will be constructed at the existing DanMAX beamline that is located at the fourth sector of the 3.0 GeV ring at the MAX IV Laboratory. SINCRYS will be tailored to high-throughput small unit-cell crystallography, commonly used in or-ganic molecular crystals, inorganic materials, and hybrid organic-inorganic compounds. The energy range will be between 20.30 – 23.00 keV. The instrument aims to maximise flux in a 5 × 5 μm2 (full-width half-maximum, FWHM) beam at the sample position with a defocusing option up to 100 × 100 μm2 using an all-diamond lens transfocator. This facilitates a state-of-the-art instrument to study crystals in the range of 2 - 10 μm (or larger). SINCRYS will be situated in an already existing hutch between a shared optics hutch and the DanMAX experimental hutch. The inner dimensions of the hutch are 5.4 m by 2.7 m, however, the existing beam guide for DanMAX limits the inboard side’s accessibility. The downstream half (ap-proximately) of the experimental hutch is supposed to remain vacant to provide room for future in-strument updates. The tentative end-station layout is presented in Figure 1. Shown are the five major components, diffractometer, beam conditioning unit, detector positioning robot, sample changer robot, and support table. A compact diffractometer with 3-axis (Omega, Kappa & Phi) is necessary to thoroughly sample re-ciprocal space for small unit-cell systems while still allowing a short sample-to-detector distance. The beam characteristics of SINCRYS require a highly precise goniometer with a sphere-of-confusion of less than 200 nm (scanning axis Omega with remaining axes mounted and positioned). All axes need to be encoded as typical data collections require different scan combinations of Ome-ga, Kappa and Phi that must be processed altogether. A fast maximum rotation speed of the scan ax-is (Omega) is advantageous to allow for high-throughput data collections. Regarding the high-throughput operation principle, automatic sample changing, loading, centring, and data collection are prerequisite. Various detector positions will be required to make room not only for standard structure determina-tions but also allow for more sophisticated experiments. The detector, an EIGER2 X 4M CdTe (~15 kg), shall be mounted on a 6-axis robotic arm. The robot must be able to position the detector pre-cisely and accurately while carrying all peripherals (e.g. cooling-water tubes, mounting device) and auxiliaries (e.g. sensitive skin panels) necessary to mount and adequately protect the system. The sample changing robot shall be compatible with standard magnetic sample holder bases and shall be loaded from standardised pucks. No cooling of the pucks (e.g. liquid Nitrogen baths) is re-quired. The two robots will be working in proximity and with overlapping working areas making safety and collision measures essential. The control of all individual components (e.g. detector robot, diffractometer axes) must integrate in-to the MAX IV Tango/Sardana system, allow for individual motor positioning (detector robot, diffractometer axes & tools, sample changer) and automatic data acquisition.
Internal identifier : 2024-0770304

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 38000000 Laboratory, optical and precision equipments (excl. glasses)
Additional classification ( cpv ): 38530000 Diffraction apparatus

5.1.2 Place of performance

Postal address : Aarhus University c/o Max IV Laboratory, Lund University
Town : Lund
Postcode : 225 84
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.5 Value

Estimated value excluding VAT : 7 500 000 Danish krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Criterion :
Type : Suitability to pursue the professional activity
Criterion :
Type : Technical and professional ability
Name : For supply contracts: performance of deliveries of the specified type
Description : For public supply contracts only: During the reference period, the economic operator has delivered the following principal deliveries of the type specified. Contracting authorities may require up to three years and allow experience dating from more than three years.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Evaluation of the sub-criterion "price" is based on the “total weighted evaluation price
Weight (percentage, exact) : 90
Criterion :
Type : Quality
Name : Quality
Description : Evaluation of sub-criterion "Quality” is based on the degree of fulfilment of the Competition Requirements mentioned in Appendix 1 - Specification of Requirements in the Tender material
Weight (percentage, exact) : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 23/12/2024 08:00 +00:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 23/12/2024 08:05 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for udbud
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
TED eSender : Mercell Holding ASA

8. Organisations

8.1 ORG-0001

Official name : Aarhus Universitet
Registration number : 31119103
Postal address : Nordre Ringgade 1
Town : Aarhus C
Postcode : 8000
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Contact point : Ann Sophie Steffensen
Email : asst@au.dk
Telephone : 23382421
Internet address : https://www.au.dk/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Klagenævnet for udbud
Registration number : 37795526
Postal address : Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Klagenævnet for udbud
Telephone : +45 72405708
Information exchange endpoint (URL) : https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Konkurrence- og Forbrugerstyrelsen
Telephone : +45 41715000
Information exchange endpoint (URL) : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : c1145492-5c9d-4db8-9b28-7eb93435bf4f - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/11/2024 12:31 +00:00
Notice dispatch date (eSender) : 20/11/2024 13:10 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00710437-2024
OJ S issue number : 227/2024
Publication date : 21/11/2024