Procurement of a case and archive system for the Norwegian Directorate for Export Control and Sanctions (DEKSA).

DEKSA needs a complete case and archive system that covers the need for long-term storage of digital documents and interface for case handling, access management and integrations. The offered system shall be cloud based, delivered and operated by the supplier as a SaaS system (Software as a Service). DEKSA needs …

CPV: 92512000 Archive services, 48100000 Industry specific software package, 48200000 Networking, Internet and intranet software package, 48300000 Document creation, drawing, imaging, scheduling and productivity software package, 48700000 Software package utilities
Place of execution:
Procurement of a case and archive system for the Norwegian Directorate for Export Control and Sanctions (DEKSA).
Awarding body:
Utenriksdepartementet
Award number:
24/5535

1. Buyer

1.1 Buyer

Official name : Utenriksdepartementet
Legal type of the buyer : Central government authority
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : Procurement of a case and archive system for the Norwegian Directorate for Export Control and Sanctions (DEKSA).
Description : DEKSA needs a complete case and archive system that covers the need for long-term storage of digital documents and interface for case handling, access management and integrations. The offered system shall be cloud based, delivered and operated by the supplier as a SaaS system (Software as a Service).
Procedure identifier : b52103a4-4e9e-45e4-b335-02f4efb45b96
Previous notice : edd53655-f03d-4e03-81fb-5408643b6517-01
Internal identifier : 24/5535
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Negotiated procedure. Tenderers shall first submit applications for prequalification. Then invited tenderers will receive the first tender offer.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48200000 Networking, Internet and intranet software package
Additional classification ( cpv ): 48300000 Document creation, drawing, imaging, scheduling and productivity software package
Additional classification ( cpv ): 48700000 Software package utilities

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 9 500 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a case and archive system for the Norwegian Directorate for Export Control and Sanctions (DEKSA).
Description : DEKSA needs a complete case and archive system that covers the need for long-term storage of digital documents and interface for case handling, access management and integrations. The offered system shall be cloud based, delivered and operated by the supplier as a SaaS system (Software as a Service).
Internal identifier : 24/5535

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48200000 Networking, Internet and intranet software package
Additional classification ( cpv ): 48300000 Document creation, drawing, imaging, scheduling and productivity software package
Additional classification ( cpv ): 48700000 Software package utilities
Options :
Description of the options : The contract period is 3 (three) years from the delivery date. The contract will then be renewed automatically for 1 (one) year at a time, unless 3 (three) months notice is given by the Customer before the renewal date. Tenderers can give notice on the contract with 12 (twelve) months notice before the renewal date.

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 9 500 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Approach to reducing environmental impacts : Other
Green Procurement Criteria : Other Green Public Procurement criteria
Social objective promoted : Other
Innovative objective : The procured works, supplies, or services entail product innovation
Innovative objective : The procured works, supplies, or services entail process innovation

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Quality
Description :
Weight (percentage, exact) : 70
Criterion :
Type : Price
Name : Price
Description :
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : Oslo tingrett
Review organisation : Oslo tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing additional information about the procurement procedure : Utenriksdepartementet
Organisation providing offline access to the procurement documents : Utenriksdepartementet
Organisation providing more information on the review procedures : Utenriksdepartementet

6. Results

Value of all contracts awarded in this notice : 5 997 800 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Sikri AS
Tender :
Tender identifier : Anskaffelse av saks– og arkivsystem for Direktoratet for eksportkontroll og sanksjoner (DEKSA) - Sikri AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Anskaffelse av saks– og arkivsystem for Direktoratet for eksportkontroll og sanksjoner (DEKSA) - Sikri AS
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 3
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : Utenriksdepartementet
Registration number : 972417920
Postal address : Postboks 8114 Dep.
Town : Oslo
Postcode : 0032
Country : Norway
Contact point : Malene Reinertsen
Email : mre@wr.no
Telephone : +47 99314908
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926725939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Mediation organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

8.1 ORG-0003

Official name : Sikri AS
Registration number : 922 308 055
Postal address : Dronning Mauds gate 10
Town : Oslo
Postcode : 0250
Country : Norway
Telephone : +47 91845396
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 5cf66915-e736-4716-b903-7886d4e904aa - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 13/11/2024 15:34 +00:00
Notice dispatch date (eSender) : 13/11/2024 15:48 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00696004-2024
OJ S issue number : 223/2024
Publication date : 15/11/2024