Procurement - Hire of coffee machines, 2025

The contracting authority needs an easy way to offer visitors and its own employees coffee and hot drinks. The delivery includes the hire of coffee machines including full technical service and guarantee during the entire contract period and delivery of coffee and other consumables with stable operation over time. It …

CPV: 39711310 Electric coffee makers, 03131100 Coffee beans, 15512100 Single cream, 15860000 Coffee, tea and related products, 15861100 Roasted coffee, 55400000 Beverage-serving services, 15861000 Coffee
Place of execution:
Procurement - Hire of coffee machines, 2025
Awarding body:
Ålesund kommune
Award number:
25/1033

1. Buyer

1.1 Buyer

Official name : Ålesund kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement - Hire of coffee machines, 2025
Description : The contracting authority needs an easy way to offer visitors and its own employees coffee and hot drinks. The delivery includes the hire of coffee machines including full technical service and guarantee during the entire contract period and delivery of coffee and other consumables with stable operation over time. It shall be products of good quality that are simple and comfortable to use and easy to clean. Service and maintenance shall be included in the contract during the hire period.
Procedure identifier : a93a462e-202e-4fc6-9f89-f8f83176adb0
Previous notice : 8eb160b6-7139-430d-8782-c28244e7ad08-01
Internal identifier : 25/1033
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The procurement will be carried out in accordance with the Public Procurement Act of 17 June 2016 (LOA) and the Public Procurement Regulations (FOA) FOR 2016-08-12-974, part I and part III. The contract will be awarded in accordance with the open tender contest procedure, c.f. FOA § 13-1 (1).

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 39711310 Electric coffee makers
Additional classification ( cpv ): 03131100 Coffee beans
Additional classification ( cpv ): 15512100 Single cream
Additional classification ( cpv ): 15860000 Coffee, tea and related products
Additional classification ( cpv ): 15861100 Roasted coffee
Additional classification ( cpv ): 55400000 Beverage-serving services

2.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Additional information : Participants: The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): • Ålesund • Volda • Sande • Sykkylven • Fjord • Ulstein • Vanylven • Haram Other participants: Muritunet

2.1.3 Value

Estimated value excluding VAT : 10 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Hybrid Model
Description : The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The delivery includes the hire of coffee machines including the procurement of coffee and other consumables with stable operation over time. It shall be products of good quality that are simple and comfortable to use and easy to clean. Coffee machines shall be suitable for the public sector, both for small departments/user places and large canteens/conference halls for many people. A selection of coffee machines with different functionalities will be required due to different consumable patterns in different entities and user places. The aim of the contract is to cover the customer ́s need for a total delivery, where the tenderer offers a whole concept with both renting machines, full guarantees, full technical service on machines, replacing wearing parts during the entire contract period, as well as the delivery of ingredients/accompanying consumables, follow-up and good service. The agreement shall cover unforeseen incidents with the equipment. The coffee and drinks shall have superb taste and the entire solution should be advantageous for the customer.
Internal identifier : 1538017

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 39711310 Electric coffee makers
Additional classification ( cpv ): 03131100 Coffee beans
Additional classification ( cpv ): 15512100 Single cream
Additional classification ( cpv ): 15860000 Coffee, tea and related products
Additional classification ( cpv ): 15861000 Coffee
Additional classification ( cpv ): 15861100 Roasted coffee
Additional classification ( cpv ): 55400000 Beverage-serving services
Options :
Description of the options : Total service At some locations where appropriate, the customer shall be able to order a total service that includes refills of ingredients/consumables and all cleaning in addition to the delivery of consumables, service and maintenance.

5.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Additional information : Participants: The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): • Ålesund • Volda • Sande • Sykkylven • Fjord • Ulstein • Vanylven • Haram Other participants: Muritunet

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.5 Value

Estimated value excluding VAT : 10 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Criterion :
Type : Quality
Name :
Description :
Criterion :
Type : Quality
Name :
Description :
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Møre og Romsdal tingrett

5.1 Lot technical ID : LOT-0002

Title : General part
Description : The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The delivery includes the hire of coffee machines including the procurement of coffee and other consumables with stable operation over time. It shall be products of good quality that are simple and comfortable to use and easy to clean. Coffee machines shall be suitable for the public sector, both for small departments/user places and large canteens/conference halls for many people. A selection of coffee machines with different functionalities will be required due to different consumable patterns in different entities and user places. The aim of the contract is to cover the customer ́s need for a total delivery, where the tenderer offers a whole concept with both renting machines, full guarantees, full technical service on machines, replacing wearing parts during the entire contract period, as well as the delivery of ingredients/accompanying consumables, follow-up and good service. The agreement shall cover unforeseen incidents with the equipment. The coffee and drinks shall have superb taste and the entire solution should be advantageous for the customer.
Internal identifier : 1672180

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 39711310 Electric coffee makers
Additional classification ( cpv ): 03131100 Coffee beans
Additional classification ( cpv ): 15512100 Single cream
Additional classification ( cpv ): 15860000 Coffee, tea and related products
Additional classification ( cpv ): 15861100 Roasted coffee
Additional classification ( cpv ): 55400000 Beverage-serving services
Options :
Description of the options : Total service At some locations where appropriate, the customer shall be able to order a total service that includes refills of ingredients/consumables and all cleaning in addition to the delivery of consumables, service and maintenance.

5.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Additional information : The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): Ålesund Volda Sande Sykkylven Fjord Ulstein Vanylven Haram Other participants: Muritunet

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.5 Value

Estimated value excluding VAT : 10 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The award criteria consists of two sub-criteria: The sub-criterion "Price for hire of machines including service and maintenance" is weighted 30% of this award criteria. Flexible degree of service (see point 6.2.1), full technical service, maintenance and guarantee shall be included during the entire contract period. The sub-criterion "Price for ingredients/consumables" is weighted 70% of this award criteria.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Quality
Description : The award criteria consists of 4 (four) sub-criteria: User friendliness, functionality and design sub-criteria, weighted 20% of this award criteria. The sub-criterion Technical quality is weighted 25% of this award criteria. The sub-criterion Assortment ingredients is weighted 20% of this award criteria. The sub-criteria Service is weighted to 35% of this award criteria.
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name : Environment
Description : The award criteria consists of 3 (three) sub-criteria: • The sub-criteria Environmentally labelled products is weighted 50% by this award criteria. • The sub-criterion Reuse/renovation is weighted 25% of this award criteria. • The sub-criteria Environment Policy weighted 25% of this award criteria.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Møre og Romsdal tingrett

6. Results

6.1 Result lot ldentifier : LOT-0001

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Decision of the buyer, because of a change in needs

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0002

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Decision of the buyer, because of a change in needs

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

8. Organisations

8.1 ORG-0001

Official name : Ålesund kommune
Registration number : 929911709
Department : Innkjøp
Postal address : Keiser Wilhelms gate 11
Town : Ålesund
Postcode : 6003
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Contact point : Irene Fylling
Telephone : +4770162000
Roles of this organisation :
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers

8.1 ORG-0002

Official name : Møre og Romsdal tingrett
Registration number : 926 723 200
Postal address : Postboks 1354
Town : Ålesund
Postcode : 6001
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Telephone : 70 33 47 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : d0819e02-5084-44d6-a129-370a0cab5736 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 07/03/2025 13:30 +00:00
Notice dispatch date (eSender) : 07/03/2025 13:30 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00154803-2025
OJ S issue number : 48/2025
Publication date : 10/03/2025