Procurement - Construction materials and fastening material - Ålesund East and West, 2024

The contracting authority would like to use this procurement to enter into three (3) framework agreements (parallel agreements) per contract area, provided that there are a sufficient number of qualified tenderers. The customer will assess in the evaluation phase how many parallel agreements they believe would be appropriate to enter …

CPV: 44110000 Construction materials, 03410000 Wood, 44100000 Construction materials and associated items
Deadline:
Dec. 3, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Procurement - Construction materials and fastening material - Ålesund East and West, 2024
Awarding body:
Ålesund kommune
Award number:
24/13755

1. Buyer

1.1 Buyer

Official name : Ålesund kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement - Construction materials and fastening material - Ålesund East and West, 2024
Description : The contracting authority would like to use this procurement to enter into three (3) framework agreements (parallel agreements) per contract area, provided that there are a sufficient number of qualified tenderers. The customer will assess in the evaluation phase how many parallel agreements they believe would be appropriate to enter into. The aim of the contract is to cover the customers' need for building materials and fastening material. The aim is mainly that customers can maintain their buildings as efficiently as possible, but other needs can also arise, for example, small purchases for gutted training in schools.
Procedure identifier : e77b93a4-d335-46a6-8def-fa823512e9d4
Internal identifier : 24/13755
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44110000 Construction materials
Additional classification ( cpv ): 03410000 Wood
Additional classification ( cpv ): 44100000 Construction materials and associated items

2.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Additional information : Participants in the agreement: -Ålesund municipality, including municipal companies (KF) -Attvin AS, including a subsidiary YEARLY

2.1.3 Value

Estimated value excluding VAT : 12 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement - Construction materials and fastening material - Ålesund East and West, 2024
Description : The contracting authority would like to use this procurement to enter into three (3) framework agreements (parallel agreements) per contract area, provided that there are a sufficient number of qualified tenderers. The customer will assess in the evaluation phase how many parallel agreements they believe would be appropriate to enter into. The aim of the contract is to cover the customers' need for building materials and fastening material. The aim is mainly that customers can maintain their buildings as efficiently as possible, but other needs can also arise, for example, small purchases for gutted training in schools.
Internal identifier : 24/13755

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44110000 Construction materials
Additional classification ( cpv ): 03410000 Wood
Additional classification ( cpv ): 44100000 Construction materials and associated items

5.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Additional information : Participants in the agreement: -Ålesund municipality, including municipal companies (KF) -Attvin AS, including a subsidiary YEARLY

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal length is 12 months

5.1.5 Value

Estimated value excluding VAT : 12 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Payment of tax, VAT and other public duties.
Description : This requirement only applies to Norwegian tenderers. Demand:  Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legal provisions and the tenderer must not have significant arrears. Any arrears or other irregularities must be justified. Documentation requirement: Tenderers shall document the requirement through the certificate "Information on tax and duties". The certificate shall be of the type "RF-1507" and not "RF-1316". Tenderers can order this in Altinn on behalf of their business. When ordering, state Ålesund municipality as the copy recipient, so that the contracting authority gets a copy of the certificate directly to its inbox in Altinn. Read about the certificate here: https://www.skatteetaten.no/skjema/opplysninger-om-skatt-og-avgift/ NOTE! After the tenderer has sent the tender in TendSign, the tenderer will automatically receive a request from Altinn for consent to share tax information. This consent only applies to information in accordance with "RF-1316". This is not sufficient, as the requirement in this competition is information in accordance with "RF-1507". Tenderers can, therefore, ignore the enquiry in Altinn and instead order the certificate as described above.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Credit rating
Description : Demand: Tenderers must have the financial capacity to execute the contract. The tenderer is required to be credit worthy, minimum A, in accordance with Dun & Bradstreet ́s service riskguardian suite ( https://riskguardian.bisnode.no) , or have the financial capacity to execute the contract based on the contracting authority ́s discretion. Documentation requirement: The Contracting Authority will carry out their own assessment of the supplier's finances through RiskGuardian Suite. Tenderers can enclose other necessary information if they believe that RiskGuardian Suite does not provide a correct picture of the financial situation. The RiskGuardian Suite service includes all Nordic countries. As a general rule, the Contracting Authority will not accept credit ratings from other company and accounting information systems than RiskGuardian Suite due to equal treatment of the tenderers. Foreign tenderers outside the Nordic countries will, however, use and accept credit appraisal through Dun & Bradstreet ́s service Credit ( https://credit.dnb.com/). Tenderers that the contracting authority cannot find a RiskGuardian Suite (or Credit for suppliers outside the Nordic countries), e.g. newly established tenderers who have not built up a basis for a credit rating, must enclose a declaration/guarantee from a parent company/owner/bank or similar financing institutions, regarding the company's financial and economic position.
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Experience
Description : Demand:  The tenderer, or employees at the tenderer are required to have experience from at least one (1) similar assignment in the last 3 years. Similar assignments mean the delivery of products in this agreement to private or public businesses. Documentation requirement: The Excel document "the tenderer ́s references" shall be filled in. For each reference assignment, information shall be provided on the assignment ́s content (assignment description), value, date of the assignment, contracting authority, gender neutral preferred at the contracting authority with email address and telephone number.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Weighting: The award criteria is weighted 70%. The award criteria consists of two (2) sub-criteria: The main assortment sub-criteria is weighted to 70% of this award criteria. The sub-criteria for the other assortment is weighted 30% of this award criteria. Orientation: Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected. All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. This also applies to toll money and cranes for freight of goods. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs. Price form for the main assortment - weighted mutually 70%: The price shall be given as a documentable retail price (before the discount/campaign) per 14.11.2024, minus the discount, which gives the net price per product. (Calculated automatically) The sales price shall be documented both during the evaluation and throughout the contract period. If the product lines in the price form are submitted blank/not filled in, they will be filled in with the highest unit price offered for this product line + 10%. If more than 20% of the product lines lack a price indication, it will be seen as a significant deviation and it can lead to a rejection of the tender in it's entirety. Price form for other assortment - weighted mutually 30%: A discount percentage shall be stated per item group, which shall be fixed throughout the agreement period. The discount rate will be evaluated in the competition. The discount shall apply to the store ́s sales prices before any other discounts/sales prices/promotional prices.  Evaluation: Total price in the price form: Weighted mutually 70 % When assessing the price, a hybrid model with break point 1 will be used. The attached template for the evaluation model is attached. The best price will achieve the highest point score (10) and other tenders will be awarded a point score in accordance with the evaluation model.  Discount percentage: Weighted mutually 30 % The highest average discount rate for the product groups achieves the highest point score (10), and other tenders are given a relative score calculated to the best discount/tenderer's discount * 10. Scores achieved on each of the sub-criteria will be multiplied by interrelated weighting and added together. Best tenders for this award criteria shall have the highest score (10). If none of the tenderers achieve the highest score (10) by summing up the points scores for the sub-criteria, the contracting authority will add an equal percentage mark-up for all tenderers so that the best tenderer shall achieve a point score of 10. The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name : Environment
Description : Weighting:  The award criteria is weighted 30%. Orientation: The contracting authority will emphasise whether the offered products in the core assortment are labelled with environmental labels Type I in accordance with ISO standard 14024 (e.g. the Swan Ecolabel, Blue Angel, NF Environnement and EU Ecolabel). Equivalent labelling schemes will also give full credit per product (10 points). Tenderers who offer other brands will have the legal responsibility to document that their environmental label can be seen as equal/equivalent with the marks specified above.  If the product is environmentally labelled, the supplier in the price form, column "environmental label", should state which environmental marker the product has. Valid license numbers shall be provided in the column "licence number". If a tenderer does not provide a license number, a valid certificate must be enclosed and written as a comment in the cell for the relevant product.  Only consideration will be given to the information that is attached to the tender. Certificates or other documents must be valid (not expired) in order to be taken into account.  Evaluation: A score between 0-10 (ten is best) will be given. The awarded score is multiplied by the estimated volume per product in the price form. This gives the number of environmental points.  Tenders that get the highest number of points will be awarded the highest point score (10). Other solutions will be awarded a point score relative to the best solution. The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 25/11/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=35476

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Deadline for receipt of tenders : 03/12/2024 11:00 +00:00
Deadline until which the tender must remain valid : 89 Day
Information about public opening :
Opening date : 03/12/2024 11:30 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Møre og Romsdal tingrett

8. Organisations

8.1 ORG-0001

Official name : Ålesund kommune
Registration number : 929911709
Department : Innkjøp
Postal address : Keiser Wilhelms gate 11
Town : Ålesund
Postcode : 6003
Country : Norway
Contact point : Henriette Longva
Telephone : +4770162000
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Møre og Romsdal tingrett
Registration number : 926 723 200
Postal address : Postboks 1354
Town : Ålesund
Postcode : 6001
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Telephone : 70 33 47 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 9efa03c6-7648-429b-95ff-760072873f7f - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 30/10/2024 15:51 +00:00
Notice dispatch date (eSender) : 30/10/2024 16:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00666809-2024
OJ S issue number : 214/2024
Publication date : 04/11/2024