Preventive measures towards icing on catenary

With this call for tenders, the Contracting Entities asks for a system for the supply of an ice preventive product to avoid icing on the catenary and a complete system which is capable of applying the ice pre-ventive product on the catenary system to prevent ice formation on the overhead …

CPV: 50225000 Railway-track maintenance services, 34631000 Parts of locomotives or rolling stock, 50220000 Repair, maintenance and associated services related to railways and other equipment
Deadline:
Jan. 6, 2025, noon
Deadline type:
Submitting a bid
Place of execution:
Preventive measures towards icing on catenary
Awarding body:
Aarhus Light Rail
Award number:
Preventive measures towards icing on catenary

1. Buyer

1.1 Buyer

Official name : Aarhus Light Rail
Legal type of the buyer : Public undertaking
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

1.1 Buyer

Official name : Odense Letbane P/S
Legal type of the buyer : Public undertaking
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : Preventive measures towards icing on catenary
Description : With this call for tenders, the Contracting Entities asks for a system for the supply of an ice preventive product to avoid icing on the catenary and a complete system which is capable of applying the ice pre-ventive product on the catenary system to prevent ice formation on the overhead lines.
Procedure identifier : 5e92e01e-8cd8-44b5-be9a-dcbe33e3c230
Internal identifier : Preventive measures towards icing on catenary
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 50225000 Railway-track maintenance services
Additional classification ( cpv ): 34631000 Parts of locomotives or rolling stock

2.1.2 Place of performance

Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Service also to be provided in Odense (fyn)

2.1.4 General information

Legal basis :
Directive 2014/25/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Contract for preventive measures towards icing on catenary
Description : With this call for tenders, the Contracting Entities asks for a system for the supply of an ice preventive product to avoid icing on the catenary and a complete system which is capable of applying the ice pre-ventive product on the catenary system to prevent ice formation on the overhead lines.
Internal identifier : Contract for preventive measures towards icing on catenary

5.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 50220000 Repair, maintenance and associated services related to railways and other equipment
Additional classification ( cpv ): 34631000 Parts of locomotives or rolling stock
Options :
Description of the options : The Contracting Entities may extend the Contract further by up to 12 months. The contract can be re-newed at the maximum of three (3) times.

5.1.2 Place of performance

Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Service also to be provided in Odense (fyn)

5.1.3 Estimated duration

Duration : 5 Year

5.1.4 Renewal

Maximum renewals : 3

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Financial ratio
Description : - The tenderers financial equity ratio for the past three (3) full financial years o As a minimum, the tenderers equity must have been positive for the past three (3) full financial years Documentation for fulfillment of the minimum requirement shall be presented prior to any contract award in form of either an auditor-signed annual report or an auditor-certified statement. If the annual report with the above information is available on Virk.dk, the Contract Enities will request the information on its own.
Criterion : References on specified services
Description : - References from the most important service contract (a minimum of two (2) references) for similar services and supplies for preventive measurement towards icing on catenary lines completed or partly completed over the past five (5) years. See the description of the contract in the tender material. o Completion means that the tenderer has delivered a similar service to a light rail system, which has been successful towards preventing icing on catenary. o The list of references must provide information about:  The receiver,  execution period,  completion status,  a brief description of the supplied service,  preferably state service method  and other relevant information. o The list of references must provide information about the contact person with each of the customers.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Lowest price
Description : The award criterion is lowest price. The Tenderer who has submitted the lowest total price in the tender list will be announced the win-ning Tenderer and will be published after award.
Weight (percentage, exact) : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 18/12/2024 12:00 +01:00
Address of the procurement documents : https://www.rib-software.com/dk/udbudsportal
Ad hoc communication channel :
Name : Byggeweb

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Deadline for receipt of tenders : 06/01/2025 12:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 06/01/2025 12:00 +01:00
Additional information : The Tenderers will not be allowed to attend the opening of the submitted tenders.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : See contract
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : See contract for payment requirements
Information about review deadlines : Complains must be filed with The Complaints Board for Public Procurement within: 1) Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision. 2) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date); 3) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision; 4) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision 5) 20 calendar days starting the day after the contracting authority has notified about its decision, cf. the Public Procurement Act, section 185, subsection 2, 2nd sentence. The Complaints Board for Public Procurement's own complaints guide can be found at www.naevneneshus.dk.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for Udbud
Organisation providing additional information about the procurement procedure : Aarhus Light Rail
Organisation providing offline access to the procurement documents : Aarhus Light Rail
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
Organisation receiving requests to participate : Aarhus Light Rail
Organisation processing tenders : Aarhus Light Rail
TED eSender : Publications Office of the European Union

8. Organisations

8.1 ORG-0001

Official name : Aarhus Light Rail
Registration number : 34704724
Postal address : Thomas Koppels Gade 311
Town : Aarhus C
Postcode : 8000
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Contact point : Contact
Telephone : +4551777764
Internet address : https://www.letbanen.dk
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Odense Letbane P/S
Registration number : 36478497
Postal address : Søndre Hospitalsvej 6
Town : Odense S
Postcode : 5260
Country subdivision (NUTS) : Fyn ( DK031 )
Country : Denmark
Contact point : Contact
Telephone : +4551777764
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Klagenævnet for Udbud
Registration number : 37795526
Postal address : Nævnenes Hus, Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Contact
Telephone : +4572405600
Internet address : https://www.klfu.dk
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Københavns omegn ( DK012 )
Country : Denmark
Contact point : Contact
Telephone : +4541715000
Internet address : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 0421862c-0d39-4a12-8e32-5d34aa18b6b4 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 22/11/2024 07:57 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00718121-2024
OJ S issue number : 229/2024
Publication date : 25/11/2024