Office furniture maintenance, spare parts, warranty and ad-hoc purchases

The European Medicines Agency is planning to launch a tender procedure for the procurement of existing furniture maintenance services, spare parts, warranty and ad hoc purchases. EMA currently owns pieces of furniture at their premises in Amsterdam, the Netherlands. Most of the furniture items are still covered by the warranty …

CPV: 39130000 Office furniture, 39157000 Parts of furniture
Place of execution:
Office furniture maintenance, spare parts, warranty and ad-hoc purchases
Awarding body:
European Medicines Agency, MED - European Medicines Agency
Award number:
EMA/2024/OP/0022-PIN

1. Buyer

1.1 Buyer

Official name : European Medicines Agency, MED - European Medicines Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Office furniture maintenance, spare parts, warranty and ad-hoc purchases
Description : The European Medicines Agency is planning to launch a tender procedure for the procurement of existing furniture maintenance services, spare parts, warranty and ad hoc purchases. EMA currently owns pieces of furniture at their premises in Amsterdam, the Netherlands. Most of the furniture items are still covered by the warranty for a remaining period of six years. The majority of EMA’s furniture are standard market products but also include bespoke items such as storage cabinets and desk caddies. The office furniture is installed in open office spaces (approximately 1300 work stations), meeting rooms of different capacity (approximately 34 rooms), conference rooms (capacity 630 people), collaboration areas and shared workspaces (approximately 15 areas) as well as a limited number of individual offices (approximately 170). EMA’s furniture also includes items installed in shared and public areas such as the reception hall, visitors/delegates lounge, restaurant, coffee bar, break out areas and lounge bar.
Internal identifier : EMA/2024/OP/0022-PIN

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 39130000 Office furniture

2.1.4 General information

Additional information : Please note that EMA is running a preliminary market consultation exercise in preparation for a future call for tender for office furniture maintenance & parts, as presented also in the present prior information notice. Economic operators interested in such a call are invited to complete the online survey which is available under this link: https://ec.europa.eu/eusurvey/runner/EMAfurnituremarketresearch and is also advertised on EMA’s corporate procurement website under this link https://www.ema.europa.eu/en/about-us/procurement. The deadline to participate in the online survey is advertised on EMA’s corporate procurement website. Participation in the survey is not a prerequisite to submit a tender when the procurement will be published. Response to the survey however will enable us to understand the market and improve the modalities of the future procurement procedure. Please note that the launch date is only an estimation.This prior information notice announces the intention of the contracting authority to publish a future call for tenders. No other information or documents are available at this stage. Interested economic operators are invited to subscribe at the link https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/35671487-e3b2-483f-b4f3-78ab87177860-PIN in order to get notified when the contract notice and all the procurement documents, including the tender specifications, are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

3. Part

3.1 Part technical ID : PAR-0001

Title : Office furniture maintenance, spare parts, warranty and ad-hoc purchases
Description : The European Medicines Agency is planning to launch a tender procedure for the procurement of existing furniture maintenance services, spare parts, warranty and ad hoc purchases. EMA currently owns pieces of furniture at their premises in Amsterdam, the Netherlands. Most of the furniture items are still covered by the warranty for a remaining period of six years. The majority of EMA’s furniture are standard market products but also include bespoke items such as storage cabinets and desk caddies. The office furniture is installed in open office spaces (approximately 1300 work stations), meeting rooms of different capacity (approximately 34 rooms), conference rooms (capacity 630 people), collaboration areas and shared workspaces (approximately 15 areas) as well as a limited number of individual offices (approximately 170). EMA’s furniture also includes items installed in shared and public areas such as the reception hall, visitors/delegates lounge, restaurant, coffee bar, break out areas and lounge bar.

3.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 39130000 Office furniture
Additional classification ( cpv ): 39157000 Parts of furniture

3.1.3 Duration

Duration : 48 Month

3.1.5 General information

Reserved participation :
The procurement is covered by the Government Procurement Agreement (GPA) : no

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union

8. Organisations

8.1 ORG-0001

Official name : European Medicines Agency, MED - European Medicines Agency
Registration number : EMEA
Postal address : Domenico Scarlattilaan 6
Town : Amsterdam
Postcode : NL-1083
Country subdivision (NUTS) : Groot-Amsterdam ( NL329 )
Country : Netherlands
Telephone : +44 20 7418 8400
Internet address : https://www.ema.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 21143e75-ef6a-4bd4-a478-d779cdf01ea3 - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 18/11/2024 15:57 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00706759-2024
OJ S issue number : 226/2024
Publication date : 20/11/2024
Estimated date of publication of a contract notice within this procedure : 23/01/2025