Non-scheduled air-taxi transport services for passengers and their luggage 2025-2029

The objective of this call for tenders is the provision of services of non-scheduled transport of passengers and their luggage by chartered air taxi services (jet aircraft), in accordance with the provisions of the Financial Regulations , the Staff Regulations of Officials of the European Union (hereafter the Staff Regulations) …

CPV: 60423000 Air-charter services, 60400000 Air transport services
Place of execution:
Non-scheduled air-taxi transport services for passengers and their luggage 2025-2029
Awarding body:
European Commission, PMO - Office for the Administration and Payment of Individual Entitlements
Award number:
EC-PMO/LUX/2024/RP/0006

1. Buyer

1.1 Buyer

Official name : European Commission, PMO - Office for the Administration and Payment of Individual Entitlements
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : EP - European Parliament
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European External Action Service (EEAS)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : The General Secretariat of the Council of the European Union
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Non-scheduled air-taxi transport services for passengers and their luggage 2025-2029
Description : The objective of this call for tenders is the provision of services of non-scheduled transport of passengers and their luggage by chartered air taxi services (jet aircraft), in accordance with the provisions of the Financial Regulations , the Staff Regulations of Officials of the European Union (hereafter the Staff Regulations) , the Guide to missions and authorised travel and the Code of Conduct for Commissioners and with the specifications set out in the procurement documents.
Procedure identifier : 2bf57101-4747-450d-bee1-0eed3059d08b
Internal identifier : EC-PMO/LUX/2024/RP/0006
Type of procedure : Restricted
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 60423000 Air-charter services

2.1.3 Value

Estimated value excluding VAT : 15 670 000 Euro

2.1.4 General information

Additional information : The subject-matter of this call for tenders is the provision of air-taxi services using chartered jets. These flights can be scheduled for single or multiple destinations. Services may also occur over the course of one or multiple days. It should be noted that the destinations may be within the European Union or outside of it, some of them in the so-called conflict zones.In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Non-scheduled air-taxi transport services for passengers and their luggage 2025-2029
Description : The objective of this call for tenders is the provision of services of non-scheduled transport of passengers and their luggage by chartered air taxi services (jet aircraft), in accordance with the provisions of the Financial Regulations , the Staff Regulations of Officials of the European Union (hereafter the Staff Regulations) , the Guide to missions and authorised travel and the Code of Conduct for Commissioners and with the specifications set out in the procurement documents.
Internal identifier : EC-PMO/LUX/2024/RP/0006

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 60423000 Air-charter services
Additional classification ( cpv ): 60400000 Air transport services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 24 (twenty-four) months, renewable 2 (two) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 15 670 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 573835-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 02/12/2024 16:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : European Commission, PMO - Office for the Administration and Payment of Individual Entitlements
Registration number : COM
Department : PMO.5 - Sickness insurance III & travel management
Postal address : PMO LUX-DRB  - 12, rue Guillaume Kroll
Town : Luxembourg
Postcode : L-1882
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +32 229 79070
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

8.1 ORG-0002

Official name : EP - European Parliament
Registration number : EP
Postal address : Bât. Altiero Spinelli, rue Wiertz 60
Town : Brussels
Postcode : B-1047
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 229 79070
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : European External Action Service (EEAS)
Registration number : EEAS
Postal address : EEAS Building, 9A Rond Point Schuman
Town : Brussels
Postcode : B-1046
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 229 79070
Internet address : https://eeas.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : The General Secretariat of the Council of the European Union
Registration number : CONSIL
Postal address : Rue de la Loi / Wetstraat, 175
Town : Brussels
Postcode : B-1048
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 229 79070
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0006

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : aebfcae9-1b4d-4f31-9e27-9d0ca9857219-01
Main reason for change : Information updated
Description : Applicability of GPA has been changed from YES to NO following intervention of PPMT Helpdesk

11. Notice information

11.1 Notice information

Notice identifier/version : e273e543-3413-44b7-9356-f536f3da2c2d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 30/10/2024 13:27 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00662963-2024
OJ S issue number : 213/2024
Publication date : 31/10/2024