MOM system - Licences for property management, operation and maintenance.

The municipalities of Alver, Aurland, Austrheim, Austevoll, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio, Tysnes and Vaksdal have established a joint ICT operational company, IKT Nordhordland municipal co-operation (IKTNH). This enquiry is mainly for: Procurement of a new system for the management, operation and maintenance of municipal buildings. The aim …

CPV: 48421000 Facilities management software package, 48000000 Software package and information systems, 48100000 Industry specific software package, 48219300 Administration software package, 48311000 Document management software package, 48400000 Business transaction and personal business software package, 72000000 IT services: consulting, software development, Internet and support, 72212421 Facilities management software development services
Place of execution:
MOM system - Licences for property management, operation and maintenance.
Awarding body:
IKT Nordhordland kommunalt oppgåvefellesskap
Award number:
IKTNH - 04/2024

1. Buyer

1.1 Buyer

Official name : IKT Nordhordland kommunalt oppgåvefellesskap
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : MOM system - Licences for property management, operation and maintenance.
Description : The municipalities of Alver, Aurland, Austrheim, Austevoll, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio, Tysnes and Vaksdal have established a joint ICT operational company, IKT Nordhordland municipal co-operation (IKTNH). This enquiry is mainly for: Procurement of a new system for the management, operation and maintenance of municipal buildings. The aim of this procurement is to procure future orientated systems for the management, operation and maintenance of municipal buildings. The buildings include i.a. administration buildings, schools, nurseries, sheltered accommodation flats, nursing homes, social housing and other buildings that help ensure the municipal services. The procurement of the MOM system shall also safeguard the municipalities ́ daily operations, including document handling, control and reporting functions in property management, as well as handling rental properties and buildings. The system shall be used in connection with handling deviations, so that the users of the buildings can register deviations that can directly be connected to the building/property. Furthermore, the system must be able to take care of integration with other systems, for example, project follow-up and the financial system. The new systems shall provide direct and indirect savings in the form of simplifying, making processes more efficient and automated, as well as providing a better overview of buildings and maintenance needs. The new system shall be experienced simple, accessible and stable for continual operation. The contracting authority expects new technologies for automation and artificial intelligence to give changes in how the service production will take place in the future. The tenderer shall be a facilitator for integrations of the current and future systems. The systems shall interact with current and future solutions, both internally in the municipalities and externally with other collaboration partners. Metadata and documents shall be continually archived to our free-standing archive core. The system shall always support national common functions, joint components and integration components.
Procedure identifier : 21db4055-3a49-4748-9926-52dc74d9d133
Internal identifier : IKTNH - 04/2024
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48421000 Facilities management software package
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212421 Facilities management software development services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : MOM system - Licences for property management, operation and maintenance.
Description : The municipalities of Alver, Aurland, Austrheim, Austevoll, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio, Tysnes and Vaksdal have established a joint ICT operational company, IKT Nordhordland municipal co-operation (IKTNH). This enquiry is mainly for: Procurement of a new system for the management, operation and maintenance of municipal buildings. The aim of this procurement is to procure future orientated systems for the management, operation and maintenance of municipal buildings. The buildings include i.a. administration buildings, schools, nurseries, sheltered accommodation flats, nursing homes, social housing and other buildings that help ensure the municipal services. The procurement of the MOM system shall also safeguard the municipalities ́ daily operations, including document handling, control and reporting functions in property management, as well as handling rental properties and buildings. The system shall be used in connection with handling deviations, so that the users of the buildings can register deviations that can directly be connected to the building/property. Furthermore, the system must be able to take care of integration with other systems, for example, project follow-up and the financial system. The new systems shall provide direct and indirect savings in the form of simplifying, making processes more efficient and automated, as well as providing a better overview of buildings and maintenance needs. The new system shall be experienced simple, accessible and stable for continual operation. The contracting authority expects new technologies for automation and artificial intelligence to give changes in how the service production will take place in the future. The tenderer shall be a facilitator for integrations of the current and future systems. The systems shall interact with current and future solutions, both internally in the municipalities and externally with other collaboration partners. Metadata and documents shall be continually archived to our free-standing archive core. The system shall always support national common functions, joint components and integration components.
Internal identifier : IKTNH - 04/2024

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48421000 Facilities management software package
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212421 Facilities management software development services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 8 Year

5.1.4 Renewal

Maximum renewals : 2

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Financial key figures
Description : For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register or company register.
Description : Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Environmental management measures
Description : Tenderers can employ the following environmental management measures in connection with the execution of the contract:
Use of this criterion : Used
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Technical solution and functionality
Description : • The delivery ́s fulfilment of the need for functionality/quality in the system, Annex 1 • User friendliness/user interface • The tenderer ́s assignment comprehension for all parts of the delivery.
Weight (points, middle of a range) : 55
Criterion :
Type : Price
Name : Price and overall economy
Description : Prices and total economy for all parts of the deliveries as well as any operation, support, licence and maintenance costs.
Weight (points, middle of a range) : 35
Criterion :
Type : Quality
Name : Plans, delivery and operation/support
Description : • Delivery time(s) • Complete project and delivery plans • Training programme for the delivery • Complete SLA for operation and support
Weight (points, middle of a range) : 15
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of requests to participate : 28/11/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Hordaland Tingrett

8. Organisations

8.1 ORG-0001

Official name : IKT Nordhordland kommunalt oppgåvefellesskap
Registration number : 923 971 890
Postal address : Hagellia 6
Town : Isdalstø
Postcode : 5914
Country : Norway
Contact point : Bjørn Tore Vaktskjold
Telephone : +47 99523145
Internet address : https://iktnh.no/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Hordaland Tingrett
Registration number : 926723367
Postal address : Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55699700
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 801bcaa9-5cd7-4891-897c-812b59dee38f - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 21/10/2024 07:04 +00:00
Notice dispatch date (eSender) : 21/10/2024 10:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00640773-2024
OJ S issue number : 206/2024
Publication date : 22/10/2024